QMAA-F6-180011-D_Amendment_001_SF30_07_12_2018.docx

Solicitation QMAA-F6-180011-D Amendment 001 – Continuation of Standard Form 30

2. AMENDMENT/MODIFICATION NO.

AMENDMENT #001

3. EFFECTIVE DATE

07/12/2018

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

LIGHT VEHICLES ACQUISITION

GSA/FAS/QMAAA

1800 F STREET NW; HUB 3400

WASHINGTON, DC 20405

QMAA-F6-180011-D

JUNE 25, 2018

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __ONE___copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Program: 2019 Light Vehicles to include Sedans, Light Trucks, and SUVs The above referenced solicitation QMAA-F6-180011-D is amended as follows:

1) Provide Questions and Answers as submitted in response to the RFP;

2) Provide approved changes to Federal Standard 307AX (Attachment F2 to the RFP);

3) Revise Section C.22 – ADDENDA TO THE SOLICITATION to remove the requirement for a master law enforcement upfit (LU options) Technical Exceptions Worksheet, previously Attachment R;

4) Revise Section F.1 – ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, Subparagraph 3 – PROPOSAL PREPARATION and Subparagraph 4 - SUBMISSION CONTENT AND FORMAT OF PROPOSALS to move the requirement for Past Performance Projects from the Technical Proposal (Volume 2) to the Administrative Requirements (Volume 1), and remove the requirement for a master LU options Technical Exceptions Worksheet (previously Volume 4, LU Factor 1, Tab D);

5) Revise Sections G.1 – EVALUATION – TECHNICAL and G.2 – ADJECTIVAL RATINGS to remove Past Performance information from the Technical Evaluation;

6) Provide revised Attachment A – Proposal Checklist adding “Volume 1, Tab I – Past Performance (Projects),” removing “Volume 2, Factor 3 – Past Performance, Tab A – Projects,” and removing “Volume 4, Factor 1, Tab D – LU Options Exceptions to PDs Worksheet”.

The POC for this amendment is Dallas W. Brewer at dallas.brewer@gsa.gov (703) 605-2685. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

DALLAS W. BREWER

CONTRACTING OFFICER

BY ______________________________________________

(Signature of person authorized to sign)

(Signature of Contracting Officer)

PREVIOUS EDITION UNUSABLE

Prescribed by GSA, FAR (48 CFR) 53.243

1) PROVIDE QUESTIONS AND ANSWERS AS SUBMITTED IN RESPONSE TO THE RFP

Q1: Our firm is requesting an extension of the due date of the proposal for Solicitation QMAA-F6-180011-D to Wednesday, August 1st, for the submission of pricing and Thursday, August 2nd, for the submission of the proposal.

A1: After consultation with the Vehicle Purchasing Director, unfortunately GSA cannot extend the due date for proposals. Offerors are provided 4.5 weeks (31 calendar days) for proposal preparation, which is longer than in several previous years. GSA has made it known for some time that it intended to post the RFP on 6/25, which is exactly what occurred (this information is always posted in the Pre-Solicitation Notice). GSA can appreciate the staffing challenges; however, Technical Evaluation Boards and other GSA resources are already scheduled, with similar schedule and resource constraints.

Q2: In the 2019 bid is there a way our firm could offer the vehicle ordering agency as an option to use a soon to be surplussed vehicle from their fleet as a trade-in to reduce their purchasing price? I know we would have to have a system for the ordering agency to self-rate their vehicle and we could offer a set price reduction for different models and vehicle rating. I am not sure if this is even possible with GSA rules for surplus vehicles, but if we could forgo the need for them to have to send it to GSA auction and at the same time get the agency a discounted purchase price, they may be able to better stretch their vehicle budget.

A2: Trade-ins are not allowed under the purchase program. Each agency-owned vehicle is handled according to the individual agency's disposition guidelines. All prices offered and awarded are firm for the duration of the model year.

Q3: Are there any significant year-over-year changes to the FAR clauses?

A3: The following significant changes are provided for the 2019 model year:

Significant Changes

Offerors are advised to pay particular attention to the following Solicitation sections, which have been revised or added for the current RFP. This list is provided as a courtesy to highlight significant changes from previous years and is not a formal part of the solicitation. This document does not include all changes, but is provided as a tool for interested parties.

Offerors remain responsible for reading the ENTIRE Solicitation document and adhering to all provisions therein.

· B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARDS

· Law Enforcement supplement to the Federal Standards now includes line item 9P.1

· B.6 STATUTORY PRICE LIMITATION

· There is no change to the limits contained in the statutory price limitation from the previous year’s solicitation

· C.1 DELIVERABLES

· Now includes a requirement for LU Option Weekly Status Report for those vendors offering LU options

· C.19 PRICE REDUCTIONS

· As with the previous year’s solicitation, new contract term/condition allowing for contractors to offer post-award price reductions under qualifying circumstances

· C.22 ADDENDA TO THE SOLICITATION

· Now includes additional LU option packages included in Attachments G01-G34

· Per this Amendment, Attachment R – LU Options Technical Exceptions Worksheet is no longer applicable

· E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

· The contract type no longer includes an Economic Price Adjustment clause

· F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

· “Additional AutoBid instructions” includes new instructions for entering MPG and GPM data; see Pre-Proposal Conference presentation slides posted to FBO at https://www.fbo.gov/notices/384ee9fb1e395410997115d7319da83f

· 3. PROPOSAL PREPARATION & 4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

· VOLUME 1 – ADMINISTRATIVE REQUIREMENTS, Tab C – as with the previous year’s solicitation, vendors may now simply provide URLs for the financial statements if they are publicly available. Per this Amendment, Tab I is added to move Projects from Volume 2 – Technical Proposal to Volume 1 – Administrative Requirements

· VOLUME 2 – TECHNICAL PROPOSAL – per this Amendment, Factor 3, Tab A (Past Performance/Projects) is moved to Volume 1, Tab I (Projects)

· VOLUME 4 – LU OPTIONS SUBMISSION – now includes Tab C – LU Options Completed Purchase Descriptions requirement with offeror-completed elements within the LU packages for each option

· VOLUME 4 – LU OPTIONS SUBMISSION – Per this Amendment, Tab D – LU Options Exceptions to PDs is removed; LU option technical exceptions will now be entered on each individual LU worksheet

· G.1 EVALUATION – TECHNICAL

· Per this Amendment, Factor 3 – Past Performance is removed from the Technical Evaluation. This information is now required in Volume 1 – Administrative Requirements and will now be considered as part of the responsibility determination required by FAR 9.104-1

· G.2 ADJECTIVAL RATINGS

· Per this Amendment, Factor 3 – Past Performance is removed from the Adjectival Ratings matrix. This information is now required in Volume 1 – Administrative Requirements and will now be considered as part of the responsibility determination required by FAR 9.104-1

· CLAUSE UPDATES (Sections D through G)

· Please note, the following Solicitation Clauses included either in full text or by reference have been updated since the previous year:

Q4: Can GSA provide a copy of the Power-Point slides presented during the Pre-Proposal Conference on June 28, 2018?

A4: GSA will post the Pre-Proposal Conference slides to FBO at:

https://www.fbo.gov/notices/384ee9fb1e395410997115d7319da83f.

Q5: For the law enforcement upfit packages (LU options), do the technical exceptions need to go on the individual worksheets as well as a master LU Technical Exceptions Worksheet (TEW)?

A5: GSA Engineering has determined that offerors’ technical exceptions to each LU package should be entered in the space provided on each individual worksheet (provided in Attachment Q to the solicitation). The master LU TEW (Attachment R to the solicitation) is no longer necessary, and will be removed from the requirements (see Section 3 of this Amendment, below).

Q6: Some of the LU purchase descriptions are listed without packages.

A6: All LU packages were provided in Attachments G01 through G34 to the solicitation, and can be found on FBO at https://www.fbo.gov/notices/384ee9fb1e395410997115d7319da83f.

Q7: If the trim level name has changed but the vehicle is the same do we need to list it as an exception?

A7: If a trim level has changed from what is listed in the Schedule of Items, offerors should list any changes to trim levels or trim names on the Technical Exceptions Worksheet (see Attachment E), and GSA Engineering will address them during the technical evaluation.

Q8: I have found some listing in AutoBid showing a trim level of SEL already listed, but the base model is the SE. Does GSA want our firm to bid the SEL model or the base SE?

A8: The trim levels listed in the Schedule of Items/AutoBid reflect the information submitted during the AutoStandards process and approved by GSA Engineering. If a vendor would like to offer an alternate trim level, that vendor should list any changes to trim levels or trim names on the Technical Exceptions Worksheet (see Attachment E), and GSA Engineering will address them during the technical evaluation. Please note, the vehicle offered must provide all the equipment labeled as a minimum requirement in the Schedule of Items. This equipment can often drive a higher trim level.

Q9: Does the restriction of only being able to offer one vehicle per line item apply if you are offering two different brands or only to the same brand?

A9: Yes; all offerors are subject to the same limitation and must choose only one model to offer for each Standard Item even if the firm is able to offer two brands. See Section B.3 (Offerors may propose one or more standard item numbers solicited herein, but may only offer one model per standard item number) and Section G.4 (Offerors may propose one or more standard item numbers solicited herein, but may only offer one model per standard item number). Due to Systems constraints, GSA is unable to award multiple models to the same vendor under the same standard item number. This restriction applies uniformly to all potential offerors.

Q10: Does the statutory price limitations apply to the base vehicle price excluding options and destination charges or is it the total price?

A10: 41 CFR 101-26.501 governs the application of additional systems and equipment (AS&E) in the context of the statutory price limitations:

§ 101-26.501 Purchase of new motor vehicles.

(a) It shall be the policy to procure commercially available motor vehicles, unless other vehicles are specifically required.

(b) New sedans, station wagons, and light trucks (other than those to be used for law enforcement or where other than standard vehicles are required) shall be procured as follows: Sedans, class IB-subcompact or II-compact; station wagons, class I-subcompact or class II compact vehicles, as described in Federal standard No. 122; and light trucks as defined in Federal standard Nos. 292 and 307. (Federal standard Nos. 122, 292, and 307 as used in this section mean the latest editions.)

Requisitions submitted to GSA for motor vehicles shall be in conformance with the requirements of subpart 101-38.1.

(1) Standard passenger vehicles as defined in Federal standard No. 122 are considered to be completely equipped for ordinary operation and are subject to the maximum statutory price limitation.

(2) Items (vehicles) included in Federal standard No. 122 other than those listed as standard (basic units) are considered to be equipped with additional systems and equipment for passenger vehicles.

(c) Requisitions submitted to GSA for the acquisition of new passenger vehicles and light trucks under 8500 GVWR (gross vehicle weight rating) shall be in conformance with Pub. L. 94-163 and Executive Order 12375.

(d) New trucks and buses shall be requisitioned in accordance with the provisions of this § 101-26.501 and the following:

(1) Light trucks shall be in accordance with Federal standard Nos. 292 and 307; and

(2) Medium and heavy trucks and buses, when not procured from standardized buying programs, shall be in accordance with the latest editions of Federal standard No. 794, Federal specification Nos. KKK-T-2107, 2108, 2109, 2110, 2111, and Federal specification No. KKK-B-1579. Standardized buying programs shall be based on these specifications as appropriate.

(e) Selection of additional systems or equipment in new vehicles shall be made by the requiring agency and shall be based on the need to provide for overall safety, efficiency, economy, and suitability of the vehicle for the purposes intended pursuant to § 101-38.104-2.

(1) The essentiality of such systems or equipment shall be weighed against the economic factors involved, the potential benefits to be derived therefrom, and the impact on the fuel consumption characteristics of the vehicle.

(2) Additional systems or equipment requested to be purchased by GSA will be construed to have been determined essential for the effective operation of the vehicle involved by the agency head or a designee. When systems or equipment other than those listed in Federal standards are requested, these systems or equipment shall be considered and treated as deviations under § 101-26.501-4(b).

GSA has interpreted this language to mean any equipment on the base vehicle above what is “completely equipped for ordinary operation” is considered to be additional systems and equipment (AS&E). Optional equipment and destination charges are not factored into this calculation. As an example, equipment necessary for ordinary operation would be the vehicle frame, body, wheels, engine, transmission, doors, electrical systems, etc. Additional systems and equipment (AS&E) could cover such things as power windows, radio equipment, backup camera, spare tire, etc. Such additional systems and equipment (AS&E) may be included in the Government’s minimum requirements, but are not necessary for the “ordinary operation” of a passenger motor vehicle. As such, vendors may assign a dollar value to AS&E for the base vehicle in AutoBid for GSA to consider in determinations of statutory price limitations compliance.

In order to make this compliance determination, GSA uses the following formula:

Offered price - (destination charges + AS&E figures) = SPL calculation (The SPL calculation must be at/below the applicable statutory price limitation)

The following chart lists a few examples of fictional SPL calculations:

Line Item 10B.1 would be considered compliant, factoring in destination charges and AS&E.

Line Item 17.1 would be considered compliant, factoring in destination charges, AS&E, and the higher police-type vehicle limitation.

Line Item 7.1 would be considered compliant without factoring destination and AS&E charges (offered price already below the stated limitation).

Line Item 9P.1 would be considered compliant because SPL does not apply to any vehicle that is a commercial item and which operates on alternative fuel, including but not limited to electric, plug-in hybrid electric, and hydrogen fuel cell vehicles.

Line Item 8C.1 would be compliant on the surface, but the SPL calculation is so low as to require additional clarification from the offeror (it is unlikely that AS&E would be over twice as much as the SPL calculated price).

Line Item 9C.1 would not be compliant, even when factoring in destination charges and AS&E.

GSA does not require vendors to indicate what equipment is included in its AS&E pricing with offers, but offerors should maintain this information in the event of an audit.

Q11: How do we change the model year from 2019 to 2020 on particular models?

A11: Offerors are instructed to input this request on the Technical Exceptions Worksheet.

2) PROVIDE APPROVED CHANGES TO FEDERAL STANDARD 307AX (ATTACHMENT F2 TO THE RFP)

Changes to Federal Vehicle Standard 307AX

This amendment to Federal Standard 307AX is being made to incorporate residual requests from the 2019 AutoStandards Comment Collector.

1. Items 22, 24

a. Add option T8A

b. Add option FCAS

2. Items 32, 34

a. Add option T8A

b. Add option FCAS

c. Add option LDW

3. Item 30

a. Add option RM6

4. Items 98, 99

a. Add option T9A

5. Item 32, 32X, 34, 34X, 41, 41C, 41D, 42, 42C, 44, 44C, 46, 46C, 46D, 46R, 46S, 47, 47C, 49, 49C, 50, 50C, 51, 51C, 52, 54B, 55, 55R, 56, 56C, 56R, 57, 59B, 59C

a. Make RH4 Standard

3) REVISE SECTION C.22 ADDENDA TO THE SOLICITATION TO REMOVE THE REQUIREMENT FOR A MASTER LAW ENFORCEMENT UPFIT (LU OPTIONS) TECHNICAL EXCEPTIONS WORKSHEET, PREVIOUSLY ATTACHMENT R

FROM:

C.22 ADDENDA TO THE SOLICITATION

The following attachments are included:

TO:

C.22 ADDENDA TO THE SOLICITATION

The following attachments are included:

4) REVISE SECTION F.1 – ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, SUBPARAGRAPH 3 – PROPOSAL PREPARATION AND SUBPARAGRAPH 4 - SUBMISSION CONTENT AND FORMAT OF PROPOSALS TO MOVE THE REQUIREMENT FOR PAST PERFORMANCE PROJECTS FROM THE TECHNICAL PROPOSAL (VOLUME 2) TO THE ADMINISTRATIVE REQUIREMENTS (VOLUME 1), AND REMOVE THE REQUIREMENT FOR A MASTER LU OPTIONS TECHNICAL EXCEPTIONS WORKSHEET (PREVIOUSLY VOLUME 4, LU FACTOR 1, TAB D)

3. PROPOSAL PREPARATION

(a) Read the entire solicitation document prior to preparation of your offer. This solicitation contains a checklist outlining the elements required for an offer to be considered complete. Offerors shall complete the checklist and submit it with their proposal. Incomplete offers may be rejected without further consideration.

(b) All offers shall be compiled and submitted electronically. Offerors are notified that the file size of each individual email constituting their proposal must not exceed 25MB. All Volumes must be received by the due date/time specified in the RFP or the proposal as a whole may be considered late. Offerors should retain a copy for their reference. Proposal documents should not be submitted individually. The file size limitation for electronic submissions is 25MB (megabytes) per email.

(c) The Offeror is required to provide electronic copies of signed versions of the SF1449 and other proposal documents.

(d) The Offeror is advised that the Federal Standards and the Offeror’s technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation along with Section C – Additional Requirements and Section D – Solicitation Clauses. Therefore, care must be taken to properly address the requirements set forth in the RFP.

(e) These instructions set forth requirements for preparation and submission of proposals and to establish format and specific content of each offer. This is to assure completeness and suitableness for both evaluation purposes and the cohesiveness of the resulting contract. Be sure that the proposal explains how your firm will fully satisfy all of the performance requirements of the intended contract.

(f) To aid in the evaluation of proposals, each proposal shall be clearly and concisely presented in electronic format to the email addresses specified in the RFP. Include all information required by this solicitation, logically assembled with pages numbered. Each proposal shall identify the name of the offeror, date of submission, solicitation number, and other details as may be required.

(g) All proposals submitted in response to this solicitation shall be arranged and clearly marked: Volume 1 – Administrative Requirements; Volume 2 – Technical Proposal; Volume 3 – Price Proposal; and Volume 4 – LU Options Submission (if applicable). Each proposal should be submitted with a separate .zip file for each Volume labeled precisely as:

1) “Volume 1 – Administrative Requirements – insert Offeror”

2) “Volume 2 – Technical Proposal – insert Offeror”

“Factor 2, Tab B – DIT Procedures – insert Offeror” “Factor 3, Tab A – Projects – insert Offeror”

3) “Volume 3 – Price Proposal – insert Offeror” “Factor 4, Tab A – AutoBid Printout – insert Offeror”

“LU Factor 1, Tab C – LU Options Completed Purchase Descriptions – insert Offeror” “LU Factor 1, Tab D – LU Options Exceptions to PDs – insert Offeror” “LU Factor 1, Tab E – LU Options Brand Name or Equal – insert Offeror”

Please note, the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information. The pricing information submitted in AutoBid supersedes any discrepancy with the file submitted as Volume 3, should any arise.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(a) VOLUME 1 – ADMINISTRATIVE REQUIREMENTS (required from all offerors) – Failure of an offeror to address any item listed may make the proposal unacceptable and may result in it not being considered for award. PLEASE DO NOT SUBMIT HARD COPY PROPOSALS.

• TAB A – Standard Form (SF) 1449 (Attachment B)

A signed SF1449 with blocks 17(a), 30(a), 30(b), and 30(c) completed must be submitted under Tab A.

• TAB B – Vendor Response Document (Attachment C)

Submit the Vendor Response Document, with all requested “fill-in regulations” completed. DO NOT SUBMIT THE ENTIRE SOLICITATION DOCUMENT. The clauses contained herein will be incorporated into any resultant contract.

• TAB C – Financial Information

Offeror must submit information to demonstrate its financial resources in accordance with FAR 9.104-1. The offeror shall include a copy of its audited annual report (or URL if this information is publicly available), an audited consolidated financial statement, or such other information which demonstrates the offeror’s financial stability for 2017, 2016, and 2015. Clearly identify current assets, current accounts receivables, and current liabilities in each supporting document submitted for each of the 3 years submitted. The Government may utilize other means to determine financial capability that may require additional financial information be submitted.

• TAB D – SAM Information

Offeror shall complete the entity registration information as well as the offeror representations and certifications in the System for Award Management (SAM) portal (www.sam.gov). This portal incorporates the legacy Central Contractor Registration (CCR) and Online Representations & Certifications Application (ORCA). Offeror shall submit proof of registration in SAM.

• TAB E – VETS-4212 Report

The U.S. Department of Labor (DOL), Veterans’ Employment and Training Service (VETS) annually collects and compiles the Federal Contractor Veterans’ Employment Report (VETS-4212) from Federal contractors and subcontractors who receive Federal contracts of $150,000 or more (https://www.dol.gov/vets/vets4212.htm). This VETS-4212 Report is due annually, on September 30. Offerors shall complete an online submission of the VETS-4212 report through the following website: https://vets4212.dol.gov/vets4212. Offeror shall submit proof of completion of the most recent VETS-4212 report (2017 filing).

• TAB F – SubK Plan

Large business concerns are advised of the requirement to submit a Small Business Subcontracting Plan (see provision 48 CFR 552.219-71, Section E.8). The Government will review each plan to assure it is consistent with the provisions of this clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resultant from this solicitation. A sample outline that may be used in preparing a subcontracting plan is included under Attachment D to this solicitation.

With regard to FAR 52.219-9 requirements, the following are the statutory targets or goals which offerors should consider and strive to attain when allocating subcontracting effort. It should be noted that these are not mandatory and each offeror’s subcontracting goals will vary based upon: (1) its approach in satisfying solicitation requirements; and (2) the available subcontracting opportunities allowed for in the offeror’s approach.

FY2018 GSA SUBCONTRACTING GOALS

To all Small Businesses 26.50% (includes Small Disadvantaged, Women-Owned Small, Veteran-Owned Small, HUBZone Small, and Service-Disabled Veteran-Owned Small, and Other Small Business Concerns)

• TAB G – Letter of Supply

If other than the manufacturer, the Offeror must submit along with its proposal either (1) a letter of commitment from the manufacturer which will assure the Offeror of a source of supply sufficient to satisfy the Government requirement for the entire duration of the contract period, or (2) evidence that the Offeror will have an uninterrupted source of supply from which to satisfy the Government requirement for the contract period. Letters of supply must spell out the associated quantities for each make/model/standard item as specified in Attachment I – 2019 Model Year Estimated Quantities, as well as the specific contract period dates.

• TAB H – Dealers Layout

Standard delivery is to a dealership located within the vicinity of the ordering agency. Offerors should provide a list of participating courtesy dealerships that will be used for customer deliveries. The courtesy dealership list will be provided to the ordering agencies. If the ordering agency does not select a specific dealership for courtesy delivery, the vendor will select a dealership based on the zip code in the customer’s delivery address. The courtesy dealership listing must be provided in an excel spreadsheet using the following layout. The dealers listing will be uploaded in AutoChoice to allow for selection of available dealerships.

NOTE: A sample Dealers Layout form is attached for the Offeror’s reference as Attachment K.

(b) VOLUME 2 – TECHNICAL PROPOSAL (required from all offerors) – Failure of an offeror to address/provide any item listed may make the proposal unacceptable and may result in its not being considered for award. HARD COPY PROPOSALS WILL NOT BE ACCEPTED.

The technical proposal section is comprised of factors relating to the offeror’s ability to perform. Offerors are highly encouraged to review the specifications prior to preparing a response to this section.

Offerors shall prepare and compile the information listed under each factor listed below and clearly label the response to each factor.

FACTOR 1 – Technical Capability (Maximum of 20 pages)

• TAB A – Technical Approach

Technical Approach is the primary determining factor of an offeror’s ability to perform. Offerors shall describe how they meet or plan to meet the specifications, process orders, and produce, ship, and deliver the vehicles in accordance with standard dealer delivery. As part of this Factor, the offeror must provide a Project Plan showing significant actions/events in the build process for each time of shipment identified in this solicitation. Significant steps to be identified in the Project Plan shall include at the minimum: date of entry of proposed build order; order placement with all significant subcontractors (cab and chassis, body, etc. Non-OEM offerors must identify order placement with suppliers); delivery date of subcontracted items; planned production completion; and planned inspection and shipment timeline. The time of shipment specified for each representative line item must be supported by the Project Plan.

The Project Plan should be substantially similar to the following (provided as a visual reference only; required elements differ as outlined above):

• TAB B – Exceptions to Federal Vehicle Standards 122BK and/or 307AX

DOES NOT COUNT TOWARDS THE PAGE LIMITATIONS – Offerors shall submit a statement indicating that no exceptions are taken to the Government’s stated technical requirements. If exceptions are necessary, any and all exceptions to the technical specifications must be identified using Attachment E, and shall be included under this tab. Any and all exceptions expressed or implied in the offeror’s proposal are not acceptable unless they are specifically and explicitly addressed and accepted by the Government.

FACTOR 2 – Management Capability (Maximum of 15 pages)

· TAB A – Management Approach

The offeror shall describe its management approach in narrative format. At a minimum, the offeror shall describe the quality assurance procedures to be employed for this effort and describe what oversight will be provided as it pertains to order processing, oversight to ensure production, shipment, and delivery of vehicles conform to solicitation requirements, management of suppliers, management of courtesy delivery dealers, and warranty administration.

• TAB B – Damage in Transit Procedures

The offeror shall provide the procedures for customers to report Damage in Transit or other apparent missing equipment upon delivery. This information shall outline the protocol for customers to report the damage and apparent missing equipment to include contact information, notification deadline, and resolution procedures. Customers must be able to notate any damage on both paper and electronic delivery receipts.

FACTOR 3 – Past Performance (Maximum of 5 pages)

· TAB A – Projects

The Offeror shall demonstrate it has acceptable past performance history in providing products of the same or similar scope, size, and complexity as those solicited for under QMAA-F6-180011-D. The offeror shall demonstrate experience in managing projects and contracts of same or similar nature. Offerors shall submit a narrative description describing their past performance in providing similar products over the past three (3) years. Describe a minimum of three (3) but not more than five (5) projects for different clients, similar in size and complexity to the effort contemplated herein and in sufficient detail for the Government to perform an evaluation of the offeror’s past performance. At a minimum, the offeror shall provide the following information:

Project/Contract Name Project Description (include quantities provided) Dollar Amount of Project Length of Project or Period of Performance Point of Contact and Telephone Number

Projects must include a summary, a detailed description of the work performed, proposed and actual milestones, deliverables, explanations for any delays, methodologies, tools and/or processes used in work performance, and problems encountered and corrective actions taken.

NOTE: The Government reserves the right to contact customer references and to use any information discovered in the process of evaluating the offer. In order for the offeror to achieve an “acceptable” rating, the work described in the projects must demonstrate the successful completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror. If there is no prior commercial experience, past performance shall be rated neutral for the offeror.

(c) VOLUME 3 – PRICE PROPOSAL (required from all offerors) – to be provided IN ELECTRONIC FORMAT as a supplement to SUBMISSION IN AUTOBID.

FACTOR 4 – Proposed Pricing

All proposed pricing shall be submitted as FOB Destination – Dealer Delivery. Pricing shall be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

· TAB A – AutoBid Printout

AutoBid – Offerors are required to submit their pricing information for the base contract period in GSA’s AutoBid system. Prospective offerors are required to obtain a username and password for GSA’s secure online proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user’s name, telephone number, fax, email, and proposed makes and models to AutomotiveEDI.Partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All offerors are required to input their proposed prices into AutoBid by 3:00pm Eastern Wednesday, July 25, 2018. Also, an offeror’s AutoBid printout should be saved as a .pdf document and submitted as Volume 3. AutoBid printouts should be created using the “AutoBid Print All – Final” function, instead of just the “AutoBid Checklist Report”.

(d) VOLUME 4 – LU OPTIONS SUBMISSION (required only from those offerors submitting LU options per Attachments G01-G34)

LU FACTOR 1 – LU Options Proposal

• TAB A – LU Options Technical Approach (not to exceed 5 pages total) – Offerors offering LU options must provide the following written Technical Approach, Management and Quality Control Plan, and Relevant Experience of Upfitter:

1) Technical Approach – The Offeror shall provide a summary written approach for how it proposes to satisfy the specified requirements. The summary approach shall include the following components:

-Understanding of Technical Requirements – The Offeror’s proposal shall demonstrate a clear understanding of the specified requirements. This may include the upfitter’s itemized configuration (bill of material) with itemized pricing.

-Feasibility and Completeness of Approach – The Offeror’s proposal shall demonstrate its ability to produce high quality documentation, change control procedures, and production and testing capabilities. The Offeror shall describe warranty support for the complete vehicle including its customer service access and method of processing warranty claims.

-Technical Approach for Production and Scheduling – The Offeror’s proposal shall demonstrate how it will meet proposed timelines (production/upfit time). The Offeror shall provide projected delivery times that clearly outline its minimum, maximum, and optimal production capacity to deliver estimated quantities. All proposed upfitter locations must be clearly identified in the Offeror’s proposal.

2) Management and Quality Control Plan – The Offeror’s proposal shall demonstrate how the quality of the work will be managed and controlled to satisfy the specified requirements. In addition, the proposal shall demonstrate quality control procedures in place to meet the required consistency in configuration across the fleet. Offerors may submit the upfitter’s quality assurance certifications.

3) Relevant Experience of Upfitter – The Offeror’s proposal shall contain information demonstrating the relevance of its experience as it relates to the knowledge of providing and/or producing modified commercial vehicles. The Offeror shall provide specific examples of producing or providing like systems on projects with similar complexity, to include configuration management processes. The Offeror may submit detailed literature, photos, and other illustrative materials of similar vehicles manufactured, for reference only.

• TAB B – LU Option Individual Worksheets (one required for each LU option)

The Offeror shall complete the LU Option Individual Worksheet (see Attachment Q) for each offered LU Option. This worksheet shall specify overall option price, changes to shipment time, and individual component pricing for both factory and upfit content as required by the individual LU option purchase descriptions. Upfitter content price breakdown is preferred on a unique tab within each LU option worksheet, but may be submitted as a separate file if necessary.

• TAB C – LU Options Completed Purchase Descriptions (PDs)

Interested offerors should review and complete the fillable sections of Attachments G01 through G34 “Law Enforcement Upfit Supplement to Federal Standards (LU options)” by correcting or providing data for all fillable fields (data in applicable columns for OEM option codes; brand name, or equal, equipment manufacturer & models, etc.) as indicated. The Offeror shall submit one completed Purchase Description for each LU option offered, in native MS Word format with track changes enabled.

• TAB D – LU Options Exceptions to Purchase Descriptions (PDs) Worksheet

Any deviations to the GSA technical requirements must be clearly identified on each LU Option Price Worksheet and reflected on a separate LU Options Technical Exceptions Worksheet (see Attachment R). The Offeror shall submit one (1) LU Options Technical Exceptions Worksheet including all LU options offered.

• TAB E – LU Options Brand Name or Equal Worksheet

Offerors offering other than brand name items identified in the requirements, when an “or equal” may be acceptable, shall furnish with their offers all technical data information, product descriptions, etc. to ensure that a determination may be made as to the equality of the product(s) offered (see 52.211-6 Brand Name or Equal). The Offeror shall submit one (1) LU Options Brand Name or Equal Worksheet (see Attachment S) including all LU options offered.

(e) ELECTRONIC SUBMISSION Hard copy proposals will not be accepted. One (1) version of an electronic copy of Volumes 1, 2, 3, and 4 (if applicable) shall be submitted to the email addresses provided as a .zip file using Microsoft Office 2010 or Adobe Acrobat 9.4 or later. Volume 3 will be the electronic copy of the offeror’s proposed pricing printout from AutoBid. The file size limitation for electronic submissions is 25MB (megabytes) per email. GSA’s email service cannot accept inbound messages exceeding 25MB.

TO:

3. PROPOSAL PREPARATION

(a) Read the entire solicitation document prior to preparation of your offer. This solicitation contains a checklist outlining the elements required for an offer to be considered complete. Offerors shall complete the checklist and submit it with their proposal. Incomplete offers may be rejected without further consideration.

(b) All offers shall be compiled and submitted electronically. Offerors are notified that the file size of each individual email constituting their proposal must not exceed 25MB. All Volumes must be received by the due date/time specified in the RFP or the proposal as a whole may be considered late. Offerors should retain a copy for their reference. Proposal documents should not be submitted individually. The file size limitation for electronic submissions is 25MB (megabytes) per email.

(c) The Offeror is required to provide electronic copies of signed versions of the SF1449 and other proposal documents.

(d) The Offeror is advised that the Federal Standards and the Offeror’s technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation along with Section C – Additional Requirements and Section D – Solicitation Clauses. Therefore, care must be taken to properly address the requirements set forth in the RFP.

(e) These instructions set forth requirements for preparation and submission of proposals and to establish format and specific content of each offer. This is to assure completeness and suitableness for both evaluation purposes and the cohesiveness of the resulting contract. Be sure that the proposal explains how your firm will fully satisfy all of the performance requirements of the intended contract.

(f) To aid in the evaluation of proposals, each proposal shall be clearly and concisely presented in electronic format to the email addresses specified in the RFP. Include all information required by this solicitation, logically assembled with pages numbered. Each proposal shall identify the name of the offeror, date of submission, solicitation number, and other details as may be required.

(g) All proposals submitted in response to this solicitation shall be arranged and clearly marked: Volume 1 – Administrative Requirements; Volume 2 – Technical Proposal; Volume 3 – Price Proposal; and Volume 4 – LU Options Submission (if applicable). Each proposal should be submitted with a separate .zip file for each Volume labeled precisely as:

1) “Volume 1 – Administrative Requirements – insert Offeror”

2) “Volume 2 – Technical Proposal – insert Offeror”

“Factor 2, Tab B – DIT Procedures – insert Offeror”

3) “Volume 3 – Price Proposal – insert Offeror”

“LU Factor 1, Tab C – LU Options Completed Purchase Descriptions – insert Offeror” “LU Factor 1, Tab D – LU Options Brand Name or Equal – insert Offeror”

Please note, the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information. The pricing information submitted in AutoBid supersedes any discrepancy with the file submitted as Volume 3, should any arise.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(a) VOLUME 1 – ADMINISTRATIVE REQUIREMENTS (required from all offerors) – Failure of an offeror to address any item listed may make the proposal unacceptable and may result in it not being considered for award. PLEASE DO NOT SUBMIT HARD COPY PROPOSALS.

• TAB A – Standard Form (SF) 1449 (Attachment B)

A signed SF1449 with blocks 17(a), 30(a), 30(b), and 30(c) completed must be submitted under Tab A.

• TAB B – Vendor Response Document (Attachment C)

Submit the Vendor Response Document, with all requested “fill-in regulations” completed. DO NOT SUBMIT THE ENTIRE SOLICITATION DOCUMENT. The clauses contained herein will be incorporated into any resultant contract.

• TAB C – Financial Information

Offeror must submit information to demonstrate its financial resources in accordance with FAR 9.104-1. The offeror shall include a copy of its audited annual report (or URL if this information is publicly available), an audited consolidated financial statement, or such other information which demonstrates the offeror’s financial stability for 2017, 2016, and 2015. Clearly identify current assets, current accounts receivables, and current liabilities in each supporting document submitted for each of the 3 years submitted. The Government may utilize other means to determine financial capability that may require additional financial information be submitted.

• TAB D – SAM Information

Offeror shall complete the entity registration information as well as the offeror representations and certifications in the System for Award Management (SAM) portal (www.sam.gov). This portal incorporates the legacy Central Contractor Registration (CCR) and Online Representations & Certifications Application (ORCA). Offeror shall submit proof of registration in SAM.

• TAB E – VETS-4212 Report

The U.S. Department of Labor (DOL), Veterans’ Employment and Training Service (VETS) annually collects and compiles the Federal Contractor Veterans’ Employment Report (VETS-4212) from Federal contractors and subcontractors who receive Federal contracts of $150,000 or more (https://www.dol.gov/vets/vets4212.htm). This VETS-4212 Report is due annually, on September 30. Offerors shall complete an online submission of the VETS-4212 report through the following website: https://vets4212.dol.gov/vets4212. Offeror shall submit proof of completion of the most recent VETS-4212 report (2017 filing).

• TAB F – SubK Plan

Large business concerns are advised of the requirement to submit a Small Business Subcontracting Plan (see provision 48 CFR 552.219-71, Section E.8). The Government will review each plan to assure it is consistent with the provisions of this clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resultant from this solicitation.