Pre-Proposal_Conference_slides_06_28_2018.pptx

2019 Light Vehicles Pre-Proposal Conference GSA Vehicle Purchasing Solicitation

QMAA-F6-180011-D

June 28, 2018

U.S. General Services Administration

AGENDA

Welcome Leonard Fedoruk, GSA Vehicle Purchasing Director

RFP Overview and Proposal Submission Dallas Brewer, Contracting Officer

AutoBid Fuel Economy Enhancements Casey Crandell, AFV Team

Law Enforcement Upfit (LU) Options Russell Miller, GSA Engineering

Federal Acquisition Service

RFP OVERVIEW

AND PROPOSAL SUBMISSION

Acquisition Lifecycle Update Solicitation Package Review Proposal Submission Evaluation Award Contract Administration

ACQUISITION LIFECYCLE UPDATE

AutoStandards AutoBid AutoChoice

Requirements Development Solicitation Proposal Submission** Evaluation Award/Order Placement **In addition to other proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal)

SOLICITATION PACKAGE REVIEW

All announcements/synopses are posted to FedBizOpps (FBO) Each solicitation contains its own unique:

General Information Schedule of Items Due date/time Periods of Performance Requests for Explanation/Information Additional Requirements Clauses/Provisions Instructions to Offerors Evaluation Methods Contracting Officer is only POC after solicitation issuance

Each RFP is unique!

Always refer to the terms/conditions of each individual RFP

SOLICITATION PACKAGE REVIEW

Schedule of Items Outlines Government’s minimum requirements Includes applicable Federal Standards Estimated Quantities Other regulatory information Statutory Price Limitations Substantial Transformation Determinations

SOLICITATION PACKAGE REVIEW

Additional Requirements Includes administrative deliverables Points of contact/authorities Status reporting requirements Invoicing instructions Other additional requirements Notification of Vehicle Defects reporting requirement Recalls Technical Service Bulletins (TSBs) Warranty Extensions

SOLICITATION PACKAGE REVIEW

Clauses and Provisions Mandated by FAR/GSAM (supplemented as necessary) Clauses A term or condition applying after contract award or both before and after award Become part of any awarded contract Provisions A term or condition used only in solicitations and applying only before contract award Do not become part of awarded contract Full-text or Incorporated by Reference (IBR)

SOLICITATION PACKAGE REVIEW

Instructions to Offerors Provide instructions for proposal preparation Submission Content / Format of Proposals Generally two separate submission requirements Electronic submission via email Volume 1 – Administrative Requirements Volume 2 – Technical Proposal Volume 3 – Electronic Printout of AutoBid AutoBid submission via AutoVendor portal Volume 3 – Pricing Proposal

Always refer to the instructions of each individual RFP

SOLICITATION PACKAGE REVIEW

Evaluation Methods Evaluation Criteria Rating Structure Method of Award for Master Contract Lowest Price/Technically Acceptable (LPTA) No consideration of tradeoffs Method of Award for Delivery Orders AutoChoice Best Value Tradeoffs considered May not be lowest price

Always refer to the evaluation methods of each individual RFP

PROPOSAL SUBMISSION

DO’S

USE THE PROPOSAL CHECKLIST

START SAM REGISTRATION EARLY

Read the entire RFP Follow ALL Instructions to Offerors Format/content/submission Follow prescribed File Naming Ensure your proposal addresses all requirements Ensure your AutoBid submission is accurate/complete Submit all Volumes as prescribed in the RFP

PROPOSAL SUBMISSION

DON’TS

Don’t submit late Late offers will not be considered Don’t wait to start SAM registration/update Don’t submit one aspect (AutoBid) without all other requirements (Administrative/Technical) Don’t submit Administrative/Technical requirements as one document Instructions to Offerors outline file naming protocols

PROPOSAL SUBMISSION

DO NOT WAIT UNTIL LAST MINUTE

EVALUATION

After receipt of proposals Review of Administrative Requirements Subcontracting Plans, Letters of Supply, Reps/Certs, EEO Clearances, etc.

Technical Proposal Evaluation Evaluation procedures in the RFP Price Analysis

This list is not exhaustive; each RFP has its own requirements

EVALUATION

Past Performance Evaluation CPARS, offeror-supplied past performance information Responsibility Determination Financials, Delivery Schedule, Performance, Facilities, etc.

Contracting Officer may ask for proposal Clarifications

This list is not exhaustive; each RFP has its own requirements

EVALUATION

Competitive Range established Discussions (negotiations) conducted as necessary Final Proposal Revisions requested, if applicable Offeror will submit any Final Proposal Revisions, if applicable AutoBid will only reopen if Contracting Officer conducts discussions Final Evaluation and Price Analysis Recommendation for Award

AWARD

Source Selection authority makes award recommendation(s) Multiple Award Single Award Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award Award notices posted to FedBizOpps (FBO) AutoBid information is merged into AutoChoice AutoChoice is opened for ordering

CONTRACT ADMINISTRATION

Ship vehicles in accordance with contract terms/conditions Weekly Status Reports Monthly Status Reports, as applicable Notification of Vehicle Delays Notification of Vehicle Defects Vehicle Availability Listing (VAL) updates Other contract administration actions as necessary 95% on-time shipment performance benchmark

HELPFUL RESOURCES

www.gsa.gov – GSA website www.gsa.gov/automotive – Vehicle Buying website www.fbo.gov – FedBizOpps website www.acquisition.gov – FAR/GSAM website

AUTOBID FUEL ECONOMY ENHANCEMENTS

Casey Crandell Alternative Fuel Vehicles (AFV) Team

LAW ENFORCEMENT UPFIT (LU) OPTIONS

Russ Miller GSA Engineering

DO NOT WAIT UNTIL LAST MINUTE

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