QA pre bid meeting formula grant~1.docx

Pre-Bid Meeting/Formula Grant Question and Answers 10-17-2024

1. How many days does a contractor have to accept or decline a project after it is assigned?

Contractors have seven (7) days from the date the estimate request is sent to accept or decline the project.

2. Can a contractor exceed the original rates submitted in BidBuy for plugging projects?

No, contractors cannot exceed the rates they originally submitted in BidBuy.

3. How should contractors track and report prevailing wages?

This contract calls for the construction of a "public work" within the meaning of the Illinois Prevailing Wage Act," 820 ILCS 130/.01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay labors, workers and mechanics performing services on public works projects no less than the current "prevailing rate of wages" (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor publishes the prevailing wage rates on its website at http://labor.illinois.gov. The Illinois Department of Labor revises the prevailing wage rates, and the contractor/subcontractor has an obligation to check the Illinois Department of Labor's web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to all wage requirements and notice of record keeping duties.

Agency Specific Terms and Conditions Prevailing Wage Rates The Contractor must comply with provisions of the Prevailing Wage Act, 820 ILCS 130/, and the Illinois Procurement Code (30 ILCS 500/25-60), which applies to the wages of laborers, mechanics and other workers employed in any public works. The Contractor is responsible for contacting the Illinois Department of Labor (DOL) at 217 /782-6206 or (http://www.state.il.us/agency/idol) to ensure understanding of prevailing wage requirements.

Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project. No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

4. Does a contractor need to be registered in the Secretary of State or the Department of Human Rights?

Contractors must be registered with the SOS to do business within the state of Illinois, only need to be registered with DHR if they have fifteen (15) or more employees.

5. Who should contractors contact with questions about BidBuy?

Contractors should contact Lisa Bulinski in the Department of Procurement via email or phone at 217-558-6621 or lisa.bulinski@illinois.gov.

6. Are there any requirements for Methane Monitoring?

Methane monitoring is not currently part of the contracts scope; however, we are actively developing strategies to implement testing. Our goal is to ensure that methane emissions are monitored and managed in compliance with environmental standards.

7. How does IDNR Oil and Gas select which wells will be plugged?

The department of Oil and Gas PRF prioritizes well selection by focusing first on those that pose the greatest environmental risk. By addressing the hazardous well initially, we ensure that potential environmental harm is mitigated as quickly as possible. From there, we systematically work through the remaining wells based on priority.

8. Which plugging and restoration well list should contractors use when selecting wells?

Contractors should not reference any well list in terms of choosing projects. IDNR will select all wells for plugging projects.

9. Does Line Item #9 include top perfs. and does line item #11 include wire lines?

When bidding on the line items the bidder should include their standard rates, including all associated costs. Methods vary, so whatever practices they use should be listed.

When bidding on each Zone, bidders should add dollar amount on each line item and attach the signed contract, Offer, Vendor Disclosures and Attachment C.