Q&A Part I Posting.pdf

DOT-ITN-24-9029-PB

Q&A Responses Part I

Another part is coming as soon as responses are determined.

Question Answer

What are the specific IT requirements for the Bridge Health Dashboard project?

This would need to be answered by the customer and align with Department standards as noted in Appendix II.

Are there any preferred technologies, platforms, or frameworks that need to be utilized?

Please review FDOT standards.

Are there any integration requirements with existing systems or databases?

This would be dependent on customer needs but should already be outlined in the ITN.

Is it possible to change the Bid Bond requirement to be submitted once the contract is executed?

The Department does not intend to change the requirements of Section

36) Bid Bond.

If the bid bond requirement cannot be waived for proposal submission, Section 4 Indemnity and Payment for Claims (Page 21) Item D, Performance and Payment Bond, could you please let us know which option is selected by FDOT?

The Department does not intend to require a performance bond.

What is the format of the price reply? See Exhibit C Preliminary Price Proposal

How will pricing be evaluated in the selection criteria (How is it weighted?)

See Addendum No. 1

• Per ITN paragraph 23.1, responses are limited to 10 pages. Are the following items included in that 10-page limit:

o Title page o Transmittal Letter o Table of Contents o Resumes o Project Schedule o Required Forms (e.g., Bid Bond, E-Verify, MBE Planned Utilization, Vendor Certification Regarding Scrutinized Companies)

Only Technical Content will count towards the suggested 10-page limit.

The ITN does not give detailed instructions as to the required content of the Technical Reply. Are there any specific organization guidelines or content requirements (resumes, references, project methodology, etc.)?

Response is not constrained but should acknowledge items outlined in Appendix II

Does FDOT maintain development and production environments for ArcGIS Enterprise?

Yes

Does FDOT use ArcGIS GeoEvent Server or ArcGIS Velocity? If so, are they available for this project?

FDOT does have ArcGIS Enterprise and GeoEvent Server. The tools and administrator of the tools are available for this project.

Given the FDOT Development Standards, has the ArcGIS Enterprise suite passed the SonarQube scan and are the Operations Dashboard and Field Map tools approved for use? If not, when will the operations dashboard and field map tools be approved?

Only custom code would be subjected to SonarQube

What is the method to deal with missing, incomplete or corrupt data? Proposal should include how conversion issues are proposed to be addressed.

Are assumptions considered statements that qualify or conditionally modify pricing and would cause us to be non compliant?….”Inclusion of statements qualifying or conditionally modifying Respondents pricing may cause Reply to be found non-responsive” allowed for clarification and not contingent or conditional?”

Pricing should be submitted based on the requirements of the each Task Work Order as specified in the Scope of Work documentation.

1. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.' Can FDOT confirm if the following link directs to the mentioned platform?:

https://fdot.maps.arcgis.com/home/group.html?id=1cd47adc5eaa4093a4 8560e46f4723e7&view=grid&showFilters=false&sortField=numviews&sor tOrder=asc#c[…]nt or provide the appropriate link to the platform?

The address in question is only to a shared group within the Department's ArcGIS Online Organization. Further information about the Departments GIS Platform can be found at fdot.gov/gis and/or data.fdot.gov

2. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.’ Can FDOT provide what the underlying architecture is?

Underlying architecture is ArcGIS Enterpruse and ArcGIS Online

3. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.’ Can FDOT provide any technical specifications or limitations for vendors to be aware of?

vendor should refer to specs of limitations using ArcGIS Enterpruse and\or ArcGIS Online

4. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.’ Can FDOT provide what security protocols and measures are in place to protect data within the platform?

All users authenticate with built in licensing or active directory authentication. Data sharing capabilities exist to share with individuals, groups, organization or the public.

5. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.’ Can FDOT share how the platform handles authentication and authorization for external applications and for external users and developers?

All users authenticate with built in licensing or active directory authentication. Data sharing capabilities exist to share with individuals, groups, organization or the public. Authorization for external applications would be discussed on a case by case basis.

6. ITN p. 4, section 1: ITN states, 'The dashboard shall be built on FDOT’s GIS platform.’ Is there documentation available for developers regarding the GIS platform’s APIS, data structures, and integration methods?

Custom development must follow application development standards which can be found here:

https://www.fdot.gov/it/ documentsandpublicatio ns.shtm. The Department has also deployed Esri’s ArcGIS Enterprise and ArcGIS Online along with Azure SQL where data can be hosted and configurable applications such as Operational Dashboards can be deployed.

8. Availability of data: What is the data storage methodology, meaning:

On-Premise or Cloud?

Azure Cloud

9. Data connections to dashboard: How can the dashboard be connected to the database and is it already connected to the GIS platform?

This question should be answered in the reply.

10. Data Processing: Are all the files already prepared in shapefile format (or desired format) or does FDOT expect the vendor to work on that?

There are files already prepared but may not obtain all the desired attributes.

15. ITN p. 12, section 23.1: Can vendors include a Cover Page, Cover Letter, and Table of Contents that is excluded from the Technical Reply 10-page limit?

Only Technical Content will count towards the suggested 10-page limit.

16. ITN p. 12, section 23.1: Can vendors include key personnel resumes in an appendix that is excluded from the Technical Reply 10-page limit?

Only Technical Content will count towards the suggested 10-page limit.

17. ITN p. 8-9, section 10: ITN states, “vendors are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Reply.” Can FDOT confirm vendors are to submit the MBE Planned Utilization form on ITN p. 60 as part of response in Step 1, and, if so, that vendors can provide the form in an appendix that is excluded from the Technical Reply 10-page limit?

Forms are not included in the suggested page limitations.

18. Will FDOT remove the requirement to provide a Bid Bond? Offerors respectfully request FDOT’s consideration of this request given bid bonds are not typically required for the requested scope of work.

The Department does not intend to remove the language requiring a Bid Bond.

1. Will FDOT add the following language in quotations to the Standard Written Agreement? "Except for claims, demands, and actions for personal injury or death and the Vendor's gross negligence, willful misconduct, and intentional wrongful misconduct, in no event shall the Vendor's liability in connection with this Agreement exceed the fees received by the Vendor under this Agreement.” This language proposes a limitation of liability. Claims for personal injury or death and the Vendor's gross negligence, willful misconduct, and intentional wrongful misconduct are carveouts from the proposed limitation of liability as such actions are assessed as egregious actions and unreasonable to subject to a liability cap. Any remaining losses are assessed as measurable, and an allocation of risk of economic loss has been proposed.

The Department does not intend to alter the language of the Standard Written Agreement. See section 11)Contract Document "In submitting a reply, a respondent agrees to be legally bound by these terms and conditions. The Standard Written Agreement contract terms and conditions are non-negotiable and shall take precedence over any vendor terms and conditions that conflict."

“A respondent must include any materials it asserts to be exempted from public disclosure under chapter 119, Florida Statutes, in a separate electronic document labeled: Attachment to Invitation to Negotiate, Number DOT-ITN-24-9029-PB - Confidential Material [respondent name].”

Please clarify this statement. Is the vendor to supply a second confidential copy “Attachment to ITN - Confidential Material + name” with ONLY content we mark as confidential, or a redacted proposal in its entirety, blackened except for non-confidential material? Shall the confidential material remain in the first, non-redacted “Technical Reply and Preliminary Price Reply” proposals or be extracted entirely from this draft?

Either is acceptable. A redacted copy or a document that shows all confidential material.

May we include, as an Appendix a sample project schedule – or will appendices count against the 10 pages?

Only Technical Content will count towards the suggested 10-page limit.

Please confirm that mandatory forms (i.e. Bid bond form, E-Verify) do not count against the 10 page limit.

Forms are not included in the suggested page limitations.