Q&A_IFB-126775_Plastic Utensils.pdf
PDF 237 KB Posted
- Solicitation number
- IFB-126775
- Issued by
- Henrico County, Salem City, Virginia
About this file
This is an Addendum No. 1 to an Invitation for Bids issued by the Commonwealth of Virginia Department of General Services, Division of Purchases and Supply for a term contract of plastic, disposable utensils. The solicitation is structured as a Lot bid on an all-or-none basis, requiring bidders to respond to the entire lot rather than individual line items. A prebid conference was held on August 26, 2026, with bids originally due September 8, 2026, though the related contract opportunity indicates an amended due date of September 16, 2026. Delivery is to the Virginia Distribution Center located at 2400 Riley Ridge Road, Sandston, Virginia 23150. Bidders must submit one case sample of each item requested, with a firm five-day compliance window for sample submission. The addendum clarifies that bidders may offer alternative product labels provided they meet all specified requirements and addresses minimum order quantities, which are detailed on page 3 of the original bid documents.
The addendum provides critical clarification on bid evaluation factors, noting that the Commonwealth retains latitude in evaluating price against turnaround time and lead time considerations. Regarding references, bidders with fewer than four available references may submit what they can provide for evaluation. Bidders are instructed that a signed acknowledgment of the addendum must be received prior to the bid due date or attached to their bid submission, in addition to the required signature on the original bid document. Kevin Davis, Procurement Manager for the Virginia Distribution Center, issued this addendum on August 28, 2026.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor's small business subcontractinig plan.pdf | ||
| 194-126775_Addendum 1.pdf | ||
| GENERAL TERMS AND CONDITIONS_June 2026.pdf |
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Text version
Consolidated Laboratory • Engineering & Buildings • Fleet • Graphics • Purchases & Supply • Real Estate & Facilities • Surplus• Mail
COMMONWEALTH of VIRGINIA Department of General Services
Division of Purchases and Supply
Virginia Distribution Center
Andrew W. Repak, CPA, CMA, CFM, VCO, VCM, CSCA, VCARM Manager
Sarah Bates, VCA, VCO, VCM, VCARM Asst Manager
2400 Riley Ridge Road
Sandston, Virginia 23150
Phone (804) 328-3232
August 28, 2026
ADDENDUM NO. 1 TO ALL BIDDERS:
Reference - Invitation For Bids: IFB #126725 Commodity: Plastic Utensils Dated: August 19, 2026 For Delivery To: Virginia Distribution Center Bid Due: September 8, 2026 Prebid Conference: August 26, 2026
The above is hereby changed to read:
1. Q&A
A. Question: Is this a Lot or Line by Line bid?
Answer: This is a Lot bid/All or None. Refer to Section VI., paragraph A.
Question: Can we offer additional items other than the pre-approved brands?
Answer: You may offer a different label, provided it meets the specifications.
Question: How many samples are required?
Answer: One case of each item requested. Please refer to Page 5, paragraph D: Bid Samples.
Question: Can we still ask questions after the deadline to ask?
Answer: You may, but the VDC has a strict deadline concerning posting an amended bid.
Question: Is the minimum order quantity per purchase order listed?
Answer: Yes, near the bottom of page 3, after the price grid.
Question: Does lead time effect bid responsiveness:
Answer: The Commonwealth does have latitude regarding price versus turn around time.
Question: Is the 5-days to comply with submitting bid samples firm?
Answer: Yes.
Question: In Attachment C, if we do not have four references, is that acceptable?
Answer: We can evaluate what you offer as reference.
A signed acknowledgment of this addendum must be received at the location indicated on the IFB either prior to the bid due date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.
Very truly yours, Kevin Davis Procurement Manager
VDC
Name of Firm:_________________________
Signature/Title ________________________
Date
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