Q&A Document 1.pdf
PDF 7 KB Posted
- Attached to
- Postsecondary Workforce Readiness System RFP
- Solicitation number
- 26939
- Issued by
- Jefferson County, Colorado
About this file
This document is a Questions and Answers (Q&A) file for the Postsecondary Workforce Readiness System RFP issued by Jefferson County Public Schools, solicitation number 26939. The document contains 21 questions from potential vendors seeking clarification on various aspects of the project, with all answers directing respondents to review Addendum 1. Key details include a project budget of $170,000 for FY24, potential implementation of a college and career readiness platform for grades 6-12, and an anticipated go-live date of May 2027. The RFP seeks a comprehensive solution that supports multiple user types, including approved postsecondary service providers, with potential phased implementation starting in August 2026.
The Q&A document reveals several critical information points about the procurement, including questions about data migration, system integrations, user access, and technical requirements. Vendors inquired about the scope of the $170,000 budget, whether multiple vendors could be awarded, student enrollment numbers (with 29,000 elementary students mentioned), and specific implementation details. Additional points of interest include potential integration with Parchment for transcript requests, the need for a Data Protection Addendum, and questions about security assessments like the Cloud Security Alliance's CAIQ. The district appears open to joint proposals and is seeking a flexible, comprehensive workforce readiness system that can support various user groups and potential future expansions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 26939 - Postsecondary Workforce Readiness System RFP.pdf | ||
| 26939 Attachment B - IT Technical Questionnaire (1).xlsx | XLSX spreadsheet | |
| 26939 Addendum 1.pdf | ||
| 26939 Attachment A - Specifications (1).xlsx | XLSX spreadsheet | |
| 26939 Attachment C - CAIQ (2).xlsx | XLSX spreadsheet | |
| 26939 Attachment D - Cost Worksheet (2).xlsx | XLSX spreadsheet |
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Questions & Answers - 1
Solicitation 26939 - Postsecondary Workforce Readiness System RFP
Buying Organization Jefferson County Public Schools
No Question/Answer Question Date
Q1 Question: Budget for the Project
Hi Joann- on page 4, the district operating budget states $170,000. Just to confirm is that the budget for the project for software and implementation services? Thank you
Matt Booth
K-12 Salesforce matthew.booth@salesforce.com
720 231 7298
Answer: See published Addendum 1.
02/05/2025
Q2 Question: Multiple Vendors
Hi Joann- could Jeffco award multiple vendors to fulfill the entire solution and the requirements? Thank you
Answer: See published Addendum 1.
02/05/2025
Q3 Question: Enrollment
Can you please provide the breakdown of number of Middle School Students and High School
Students.
Answer: See published Addendum 1.
02/11/2025
Q4 Question: Pilot Phase
Is there a preferred number of schools to include in the pilot phase?
Answer: See published Addendum 1.
02/11/2025
Q5 Question: Data Migration & Training
Can data migration and training for the remaining schools begin during phase 2 go live to students and families in August 2026? If the intent is to begin onboarding the remaining schools in August 2026, what is the desired go live date to students and families?
Answer: See published Addendum 1.
02/11/2025
Q6 Question: Submission
Should attachments A, B, C, and D be submitted in the excel format as well as the one PDF document?
Answer: See published Addendum 1.
02/12/2025
Q7 Question: implementation
Can you please confirm that the anticipated go live date of the solution is May 2027?
Answer: See published Addendum 1.
02/12/2025
Q8 Question: enrollment
Can you please confirm that the elementary student enrollment is 29,000?
Answer: See published Addendum 1.
02/12/2025
No Question/Answer Question Date
Q9 Question: Attachment C - CAIQ
Would it be acceptable to provide a Higher Education Community Vendor Assessment Toolkit
(HECVAT) Lite assessment instead of the CAIQ v4.0.3?
Answer: See published Addendum 1.
02/12/2025
Q10 Question: Data Protection Addendum for Review
On page 20 of the RFP, there is a note stating that "all contractors who have, hold, produce, collect, request, or store in any manner District data may be required to complete a Data Protection Addendum
(DPA)." We kindly request that a sample DPA be provided as part of the documents associated with this
RFP so that we can review its provisions prior to submitting a proposal and note any exceptions that we may need to request.
Answer: See published Addendum 1.
02/12/2025
Q11 Question: Question (RFP) #26939 - Clarification Question #1
The RFP states that the District Operating Budget (FY24) is $170,000.00. Can the District advise if this budget has changed for FY25? Also can Jeffco please provide the scope of this budget. Is the amount intended to cover subscription costs for a college and career readiness platform purchased for grades
6-12? Are there additional funds allocated for value added options such as a K-5 platform or any optional integrations or services offered?
Answer: See published Addendum 1.
02/12/2025
Q12 Question: Question (RFP) #26939 - Clarification Question #2
We understand that Jeffco requires the platform to support a variety of user types including approved postsecondary service providers. Can the District kindly provide more information about these providers and how they intend to access the system?
Answer: See published Addendum 1.
02/12/2025
Q13 Question: Question (RFP) #26939 - Clarification Question #3
Is the District able to provide more clarity on who, or which departments will be included in the
Evaluation Committee?
Answer: See published Addendum 1.
02/12/2025
Q14 Question: Question (RFP) #26939 - Clarification Question #4
If interviews are conducted, will they be conducted in person or virtually?
Answer: See published Addendum 1.
02/12/2025
Q15 Question: Budget Proposal
Are joint proposals acceptable? e.g., a combined proposal from both the software vendor and implementation (professional services) partner. If multiple proposals are acceptable is the budget of
$170,000.00 for the entire project? (Implementation as well as licensing)?
No Question/Answer Question Date
Q16 Question: User Access
Users, Functionality, Access:
Please define each of the user groups that will be accessing the system (e.g., Leadership, IT, Teachers, etc.) and how many folks there are in each group.
What actions does each user group need to take within the system? (e.g., view and/or enter data, send email or other communications, create forms, etc.).
Do all users need access to reporting or only a portion of users? Please give an example of a report or dashboard that would be beneficial to the team.
Answer: See published Addendum 1.
02/12/2025
Q17 Question: Data Migration
Can you specify the data migration requirements from the current systems? E.g., what systems and how many years of data/records will be migrated?
Answer: See published Addendum 1.
02/12/2025
Q18 Question: Integration what are the system(s) that need to be integrated with the solution?
Do you have an existing Integration tool being leveraged or would a recommendation be needed- real time, batched, etc from each system?
What integrations need to be bi-directional?
Answer: See published Addendum 1.
02/12/2025
Q19 Question: Existing solutions
Can you name the current technology solutions you hope to replace with this solution?
Answer: See published Addendum 1.
02/12/2025
Q20 Question: Parchment Integration
Regarding Parchment integration, does the district already have a contract with Parchment in place for paying for transcript requests and other documents?
Answer: See published Addendum 1.
02/12/2025
Q21 Question: Attachment C - CAIQ
The CAIQ is a tool developed by the Cloud Security Alliance (CSA) to help assess the security of cloud service providers. Since we are not a cloud service provider such as AWS or Azure, do we need to complete Attachment C-CAIQ? We do adhere to the ISO 27001 framework, offer SOC 2 audits, and utilize cloud providers that are Cloud Security Alliance (CSA) certified.
Questions & Answers - 1
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