26939 Attachment A - Specifications (1).xlsx

XLSX spreadsheet 60 KB Posted Feb 5, 2025

Attached to: Postsecondary Workforce Readiness System RFP
Solicitation number: 26939
Issued by: Jefferson County, Colorado

About this file

Written by GovTribe AI · Apr 14, 2025

This document is a Request for Information (RFI) for a Postsecondary Workforce Readiness (PWR) System for the Colorado state educational system, specifically targeting grades 6-12. The RFI seeks a comprehensive software solution that provides career exploration, college planning, work-based learning opportunities, skills development, student portfolio tracking, and postsecondary transition planning. The document details extensive functional requirements across five primary domains: data tracking, accessibility and integration, comprehensive postsecondary readiness, digital portfolio capabilities, and technical system specifications.

The RFI includes potential integration requirements with existing systems such as Infinite Campus, Common App, Parchment, Laserfiche, and Lightcast, indicating a need for robust interoperability. The implementation approach emphasizes a phased rollout with shared responsibilities between the vendor and district project teams, with specific attention to system configuration, data conversion, interface development, training, and change management. The system must support diverse student populations, provide real-time analytics, enable personalized career and educational pathway planning, and comply with state-specific frameworks like the Colorado Career Cluster model and Colorado Work-Based Learning Continuum.

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Other files

File	Type	Posted
26939 Addendum 1.pdf	PDF	Feb 5, 2025
26939 Attachment C - CAIQ (2).xlsx	XLSX spreadsheet	Feb 5, 2025
26939 Attachment D - Cost Worksheet (2).xlsx	XLSX spreadsheet	Feb 5, 2025
26939 - Postsecondary Workforce Readiness System RFP.pdf	PDF	Feb 5, 2025
26939 Attachment B - IT Technical Questionnaire (1).xlsx	XLSX spreadsheet	Feb 5, 2025
Q&A Document 1.pdf	PDF	Feb 5, 2025

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1. Avail. of Modules

	Availability of Modules
	Instructions for completing this worksheet: Use the Key/Response Indicators below to indicate current software modules provided.
	Key/Response Indicators:
	1: The module is part of the integrated software package we provide.		3: The module is not part of the software we provide; however, we regularly integrate with a third-party software product to provide this functionality. Identify this product in the comments.
	2: The module is part of the software we provide; however, it is part of a separate software package (i.e., complementary software products from a single vendor).		4: We do not provide this module.
	No	Module	Vendor Response
(1, 2, 3, or 4)	Comments
	1	Career Exploration and Planning
	2	College Planning and Application
	3	Work-Based Learning Opportunities
	4	Skills Development
	5	Postsecondary Transition Planning
	6	Student Portfolios and Documentation
	7	Parent and Guardian Engagement
	8	Financial Literacy and Planning
	9	Data Analysis

2. Avail. of Functionality

Availability of Functionality
Instructions for completing this worksheet: Use the Key/Response Indicators below to indicate functionality/specifications availability.				S
Key/Response Indicators:				F
S: Functionality is available in the current software release.		T: Functionality is not included in the current software release and is not planned to be a part of a future software release within the next 12 months; however, this functionality could be provided with integration to a third-party system. Indicate that system(s) in the comments.		C
F: Functionality will be available in a future software release within the next 12 months.				T
C: Functionality is not included in the current software release and is not planned to be a part of a future software release within the next 12 months; however, this functionality could be provided with custom modifications.		N: Functionality cannot be provided.		N
No	Functionality/Specifications	Vendor Response (S,F,C,T,N)	Comments
	Data Tracking
1.01	Provides a snapshot or at-a-glance view of key PWR data and information by student, including PWR experience completion of Work Based Learning, volunteer service, certifications, postsecondary coursework, etc.), career interest(s), and postsecondary goals.
1.02	Provides real-time data dashboards, reporting tools, and analytics for staff to track student progress and engagement.
1.03	Provides at-a-glance benchmarks for students, families, and staff to monitor progress toward postsecondary workforce readiness goals.
1.04	Tracks student matriculation data for college, military, and career.
1.05	Supports longitudinal data tracking to analyze trends in postsecondary outcomes and workforce readiness over time.
	Accessibility and Integration
2.01	Designed for all students, including Special Education, Alternative Education, Culturally Linguistically Diverse Students, and Gifted & Talented populations, ensuring accessibility and support for diverse learners and their families.
2.02	Designed for grades 6-12
2.03	Designed for K-5th grade
2.04	Supports a variety of user types, including families, counselors, teachers, school administrators, district leaders, and approved postsecondary service providers.
2.05	Built-in and ongoing support and training for users
2.06	Engages students through a variety of features (ex: push notifications, an alumni network, etc.)
2.07	Supports integration of this platform into K-12 learning experiences, including academic course content
2.08	Allows for communication and collaboration between stakeholders
	Comprehensive Postsecondary Readiness
3.01	Provides students with access to career exploration tools that align with their strengths, interests, and aspirations.
3.02	Identify student aptitudes, values, and/or growth areas, provide at least one personality test or strengths-finder assessment each year
3.03	Supports the development of student-led postsecondary and workforce goals
3.04	Enables students to explore current job market data, including job openings, industry growth trends, median salaries, and future demand projections
3.05	Connects career exploration, aptitude and interest insights, and financial planning to help students make informed decisions about their futures.
3.06	Provides tools that support students with secondary and postsecondary pathway planning aligned to their career goals
3.07	Provides detailed information on career pathways, outlining the required education, training programs, credentials, and associated costs for different professions, ensuring alignment with students’ strengths, interests, and long-term goals.
3.08	Provides information on the postsecondary pathways to attain different careers, including information on required postsecondary training and associated average cost
3.09	College program and scholarship search and application functions
3.10	Supports integration to include documents such as letters of recommendation, transcripts, and college essays
3.11	Incorporates financial literacy lessons tied to student’s pathway plans
3.12	Has curriculum to support skill development
3.13	Supports developing a student’s five-year plan starting post-high school graduation
3.14	Provides local level Job Outlook data (ex. Lightcast data integration)
3.15	Supports exploration and planning for postsecondary options (college, military, apprenticeship, workforce, etc.)
3.16	Provides students and families with information about college credit opportunities (concurrent enrollment, ASCENT, etc.)
3.17	Aligns to Colorado Career Cluster model
3.18	Has opportunities for students to review and apply for work based learning experiences (job shadows, internships, apprenticeships, etc.)
3.19	Aligns to Colorado WBL Continuum
3.20	Access to financial literacy resources and lessons, such as a basic student loan debt repayment plan, budgeting, tax obligations, an understanding of the financial impact of postsecondary education, etc.
3.21	Provides students with the ability to customize their college application for each school submission (essay, letters of recommendations, etc.)
3.22	Supports FAFSA / CAFSA application
	Digital Portfolio
4.01	Allows students to track their learning, goals, and experiences via a digital portfolio
4.02	Connects course planning to ICAP, ensuring students select courses aligned with their goals and experiences.
4.03	Students can upload documents to their portfolios
4.04	Portfolio remains accessible after graduation or provides ability to export for post-graduation access
4.05	Portfolio can be printed and/or transferred to electronic form
4.06	Supports the development of student resume
4.07	Tracks earned industry certifications, service learning, extra-curricular activities, college credit, post-secondary goals, and work-based learning experiences
4.08	Customizable to allow opportunities to include additional PWR Demonstrations (Capstones, college readiness test scores, etc.)
4.09	Allows student to track college applications, college acceptance letter(s) and/or job offers
4.10	Offers micro-credentials (badges)
	Technical
5.01	The system has the ability to import and export data from (or to) standard file formats.
5.02	The system has the ability to generate standard letters/notifications/etc. using mail merge.
5.03	The system has the ability to support API's (Application Programming Interface) for third-party system integration.
5.04	The system has the ability to operate on mobile devices (e.g. tablets, cell phones).
5.05	The system has the ability to utilize ADFS for Single Sign-On (SSO) for user authentication.
5.06	The system has the ability to track and report audit changes throughout the system that creates a log of all records maintained.
5.07	The system has the ability to provide drop down boxes or other pick list function for data selection.
5.08	The system has the ability to search by wild cards, based on security permissions.
5.09	The system has the ability to provide role based security for all modules.
5.10	The system has the ability to have a dashboard or other visualization of data presentation.
5.11	The system has the ability to perform ad-hoc reporting on any field or feature.
5.12	The system has the ability to adhere to State data retention policies systemwide.
5.13	The system is WCAG 2.2 compliant.
5.14	The software includes updates as part of the subscription for licensed modules.

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3. Potential Interface List

Potential Interface List (Additional Software Applications)

Instructions for completing this worksheet:

Below is a list of software applications used by the District that are subject to integration, or desired subject to integration, with a new PWR system.

- If intergration is available, use the Vendor Description of Solution column to describe what tools are use to successfully link communications with the third-party application and your system (e.g. file transfer, API).

- Utilize the Comments column for additional notes.

- Use the "Other" section to specify any other applications currently integrated

No	Application	Use/Summary	Vendor have Experience Integrating this App? (Y/N)	Vendor Description of Solution	Comments
1	Infinite Campus	The integration should synchronize student records, course completions, and readiness metrics, streamlining progress tracking and reporting. It aims to provide educators with insights into student preparedness for postsecondary opportunities and ensure efficient management of student information.
2	Common App	Integrating Common App with our existing systems will facilitate seamless data exchange and real-time updates. It will synchronize student application data, status, and supporting documents, streamlining the application process and improving reporting. This integration aims to provide comprehensive insights into student application progress and ensure efficient management of application information.
3	Parchment	Integrating Parchment with our existing systems will streamline the management and delivery of transcripts, ensuring smooth, secure submission of student records to colleges, universities, and other postsecondary institutions. This integration will improve efficiency, reduce manual processes, and enhance reporting capabilities.
4	Laserfiche	Integrating Laserfiche with our existing systems will facilitate secure document management and storage, allowing for efficient retrieval and tracking of student records. This integration will streamline workflows, reduce paper-based processes, and enhance reporting and compliance capabilities
5	Lightcast	Integrating Lightcast with our systems will enhance data analytics and insights related to career and education. This integration will synchronize labor market information, educational outcomes, and workforce trends, improving our ability to align educational programs with job market demands. The goal is to provide comprehensive data to support informed decision-making and strategic planning for career and education initiatives.
Other (student information systems, volunteer management systems, etc)
6
7
8
9
10

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4. Implementation Timeline

Implementation Approach, Efforts, and Timelines

Instructions for completing this worksheet:

Please provide your responses to the tables below, including supporting narrative comments where applicable to help the District better understand the responses given.

Plan should include a phased rollout approach that allows for transition from an existing system.

See RFP document, Section III, Scope of Work Questions, #5 (Development and Implementation Support). Based on District needs, the implementation proposed should address all aspects listed in that RFP document. Key milestones and deliverables should be clearly identified in notes.

Implementation Approach
Respondent to provide information surrounding the approach and ownership of certain tasks through a typical implementation to help better inform the District on key tasks. Input the Role below per Project Task for Respondant and District.
Role	Summary
Lead	The party ultimately responsible for the execution of the task.
Assist	The party provides active assistance in executing the task.
Participate	The party provides passive assistance in the execution of the task.
Owns	The party is solely responsible for the execution of the task.
Share	Both parties share equal responsibility for the execution of the task.
None	The party has no role in the execution of the task.
Project Task	Respondent Role	District Role	Additional Vendor Comments
Hardware and software setup
System Set-up and Configuration
Report Development
Data Conversion Mapping
Data Conversion Proofing
Data Conversion Loading
System Testing
Interface Development
Interface Maintenance
Train-the-Trainer Training
End-User Training
Organizational Change Management
User-Guide Development (e.g. desk manuals)
System Update and Upgrade Deployments
Anticipated District Project Team Member Roles				Vendor Hosted/Managed
Below, Respondent to provide estimated District Project team roles, and number of staff that are typical to fill a role. The District has pre-populated typical roles expected in an implementation, and requests that vendor insert additional roles/rows as needed and make necessary modifications to the sample roles.				District Hosted/Managed
Any additional information such as FTE resource requirements (e.g. the need for a 1.0 FTE to fill a project manager role or anticipated number of hours per month or phase of the project) may be shared in the Vendor Comments field.
Project Role	Estimated number of individuals required for role	Additional Vendor Comments
(e.g. Project Sponsor, Project Manager)
Project Sponsor
Executive Steering Committee
Project Manager
Functional Lead
Subject Matter Expert
System Administrator
Data Conversion Lead
Integration Lead
Training Lead
Support Specialist
Change Management Lead
Testing Lead
Anticipated Work Effort Division
Below, Respondent to provide overall estimated split/division of the work effort as shared between the District Project Team and the vendor teams (example: District owns 20% of the work effort and vendor owns 80% of the work effort) along with any narrative to support this estimate.
	District Project Team	Vendor Project Team	Additional Vendor Comments
Estimated number of individuals required for Project Team
Percentage of Total Project Work Effort Owned (Totals should add to 100%)
Anticipated Project Duration
See RFP document, Section III, Scope of Work Questions, #5 (Development and Implementation Support). Based on District needs, the implementation proposed should address all aspects listed in that RFP document. Key milestones and deliverables should be clearly identified in notes.

Respondent to provide any typical phasing that may be recommended for implementation, as well as estimates on the range for duration for each phase. A Comments column has been provided to capture further description of the scope of each phase, as well as any typical overlap between phases. If additional phases are suggested (e.g. IV and V) please add additional rows

Phase	Functional Areas	Duration - Low Estimate (months)	Duration - High Estimate (months)	Additional Vendor Comments
I
II
III
Total Estimated Project Duration (in months)
Notes

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File details come from the government source that posted it. Updated Apr 14, 2025.