Q&A Center Items - RFP26006446 - Addendum # 1.pdf
PDF 5 KB Posted
- Attached to
- DOA Risk Management Insurance Broker Services
- Solicitation number
- RFP26006446
- Issued by
- Providence County, Rhode Island
About this file
This is a Q&A Addendum document for RFP26006446, issued by the State of Rhode Island Department of Administration's Office of Risk Management, addressing vendor inquiries regarding the procurement of commission-based insurance broker services. The solicitation seeks a single qualified broker to manage the State's comprehensive insurance portfolio across multiple lines of coverage, including a Master Property Policy covering approximately 1,100 properties valued at $4.6 billion in Total Insured Value with a $200,000 deductible and layered coverage up to full TIV, plus Railroad, Excess Auto Liability, and Medical Malpractice policies representing an aggregate premium value of $9.2 million annually. The vendor question and answer period opened on March 23, 2026 at 9:15 AM EDT and closed on April 3, 2026 at 2:00 PM EDT, with proposals due on April 20, 2026 at 10:00 AM EDT through Ocean State Procures. The initial contract term will commence approximately July 1, 2026 for one year with options to renew for up to four additional 12-month periods based on vendor performance and fund availability. The Q&A responses clarify that no fire protection and engineering services are required, no documentation is needed for the interview/demonstration section at bid submission, and the State is consolidating business with one broker to achieve greater efficiency and effectiveness rather than responding to contract expiration.
The compensation structure is entirely commission-based with vendor-proposed capped commission rates for each insurance category and no reimbursement of ancillary expenses. The State has historically worked with multiple brokers of varying tenures and is now seeking to consolidate operations to achieve competitive commission structures and best value. Risk Management, operating as a division within the Department of Administration's Office of Accounts & Controls, works primarily through brokers and third-party administrators to support adequate coverage purchases and claims handling but has not independently conducted property inspections, valuations, loss prevention engineering, or statement of values maintenance. Vendors must submit technical proposals limited to six pages addressing staff qualifications, vendor capability and capacity with three client references, detailed work plans, and methodology. The evaluation criteria award up to 50 points for technical proposals (minimum 40 points required to advance), 20 points for interview/demonstration (combined minimum 56 points to advance to cost evaluation), 30 points for cost proposals, and 6 bonus points for ISBE participation, with a contract administrative fee of 0.33% of annual contract spend withheld from vendor invoices.
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Text version
Q&A Center Following Q&A center items have been published by the buying organization for Solicitation RFP26006446
Solicitation Information
Title: DOA Risk Management Insurance Broker Services
Description:
The Department of Administration’s Office of Risk Management is seeking commission-based proposals to serve as the State’s insurance broker.
Delivery Terms: Free On Board Destination
Payment Terms: Vendor Specified
Contact Information State of Rhode Island
Max Righter
One Capitol Hill 2nd Floor Providence RI, 02908 United States
Tel: (401) 574-8179
Max.Righter@purchasing.ri.gov
Start Date: Mar 23, 2026 9:00 AM EDT
Open Date: Apr 20, 2026 10:00 AM EDT
Collaboration Start Date: Mar 23, 2026 9:15 AM EDT
Collaboration End Date: Apr 03, 2026 2:00 PM EDT
Vendor may e-mail buyer directly: No
Created: Apr 8, 2026 12:23:25 PM Page: 2
Solicitation RFP26006446, DOA Risk Management Insurance Broker Services
Following Questions and Answers have been published:
Question Answer Date
Submitted
Date
Responded
Attachments
Re Technical Proposal Item 2
Interview/Demonstration - is this an item that is to be submitted with the broker response and if yes are you asking for a draft?
Section C: Proposal, subsection 2.
Interview/Demostration provides vendors with an expectation of what will be required of their presentation, should they advance to the interview phase as outlined in Section D:
Evaluation and Selection. There is no documentation to be required to be submitted related to Section C.2 at the time of bid submission.
Apr 02, 2026 Apr 08, 2026 Total:0
Does the current Property Broker provide fire protection and engineering services currently? what is the scope of these services and is compensation for same included in the commission structure?
No, the current broker does not provide these services. We are not seeking these services as part of this solicitation.
Apr 02, 2026 Apr 08, 2026 Total:0
Can you share the current premiums for the 4 policies requested?
Total premium value associated with the four policies is $9.2M in aggregate.
Apr 01, 2026 Apr 08, 2026 Total:0
Who is the current broker for these policies?
For how long?
The State has worked with multiple brokers of varying tenures. Again, part of the intent of this solicitation is to consolidate the State's business in support of greater efficiency and effectiveness.
Apr 01, 2026 Apr 08, 2026 Total:0
Is the only reason for the RFP current contract expiration?
There is no present expiration date associated with this engagement. The State is interested in exploring updated best practices and competitive commission structures to ensure best value for the appropriate level of coverage to accommodate the needs of Rhode Island.
The intent of this RFP is to consolidate the
State's business with one broker with an eye to efficiency and effectiveness.
Apr 01, 2026 Apr 08, 2026 Total:0
Will you share a Statement of Values and confirm current Property Insurance
Placement Structure and Limits Purchased?
The State has roughly 1,100 covered properties, from large, commercial-scale properties to residential gropup homes. The present policy is industry standard. It includes a $200,000 deductible, with layers that go up to the full $4.6B TIV. Specific language as follows - Perils: Risks of direct physical loss or damage including Flood, Earth Movement, Sprinkler Leakage, Earth Movement with other exclusions per policy forms and as specified below Coverage Buildings, Personal
Property, Business Income Including Extra
Expense.
Apr 02, 2026 Apr 08, 2026 Total:0
Created: Apr 8, 2026 12:23:25 PM Page: 3
Solicitation RFP26006446, DOA Risk Management Insurance Broker Services
Provide a synopsis of the Risk Management organization. Does RM coordinate with Safety on property inspections, property valuations, engineering loss prevention, and maintenance of the statement of property values?
Risk Management is a Division within the
Department of Administration Office of
Accounts & Controls. Risk Management works closely with State entities to support the purchase of adequate coverages and claims handling. Risk Management also determines vendor risk for outside contracts, events, and other occasions when the State may confront liability or loss. Risk
Management primarily conducts this work by and through brokers and a third party administrator. While Risk Management strategically advises on opportunities to improve property coverages, the Division has not worked specifically to address property inspections, valuations, engineering loss prevention, or maintenance.
Apr 02, 2026 Apr 08, 2026 Total:0
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