QA Answers 6.18.24~1.xlsx

XLSX spreadsheet 25 KB Posted Jun 4, 2024

Attached to: MassDOT RFR Development of Massachusetts Statewide Aviation System Plan
Solicitation number: BD-24-1030-CPO1-CPO1-103844
Issued by: Suffolk County, Massachusetts

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Written by GovTribe AI · Jul 31, 2024

This document is a Request for Response (RFR) issued by the Massachusetts Department of Transportation (MassDOT) Aeronautics Division for the development of the Massachusetts Statewide Aviation System Plan and the MassDOT Aeronautics Division Strategic Plan. The consultant will be responsible for planning and preparing these documents, which will address the evolving aviation industry, including Advanced Air Mobility (AAM), NextGen systems, autonomous flight vehicles, and intermodal connections. The effort will involve forecasting, facility/system planning, strategic operating planning, and capital investment requirement analysis, with a planning horizon to 2050. MassDOT is conducting a qualifications-based selection process and anticipates awarding a single contract with an initial term of 18 months and up to four 12-month extension options, for a total potential contract duration of up to 5 years and 5 months. The estimated value of the contract is approximately $1.3 million.

The RFR includes M/WBE participation requirements and other standard state contracting terms and conditions. Proposals must address the consultant's experience, project approach, team, and other specified criteria, and are due by July 11, 2024. Bidders must submit a Bidder Response Form, proposal, PPD form, organizational chart, and five professional references. The Commonwealth may use prompt pay discounts as a basis for selection and may negotiate discounts as deemed in the best interest of the Commonwealth. The related Standard Contract Form outlines the standard terms and conditions for Commonwealth Departments.

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Other files

File	Type	Posted
standard-contract form~3.docx	DOCX document	Jun 4, 2024
Bidder Response Form Amended 6.18.2024.xlsx	XLSX spreadsheet	Jun 4, 2024
Aeronautics Statewide Aviation Plan and Divison Strategic Plan RFR Amended 6.18.2024.pdf	PDF	Jun 4, 2024
Aeronautics Statewide Aviation Plan and Divison Strategic Plan RFR 6.4.2024.pdf	PDF	Jun 4, 2024
How to Create_a_Quote~8.pdf	PDF	Jun 4, 2024
prompt-pay-discount~4.pdf	PDF	Jun 4, 2024
Bidder Response Form~2.xlsx	XLSX spreadsheet	Jun 4, 2024

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Sheet1 1 6/5/24 Karen Menard/McFarland Johnson Page 24, 4.8 Forms, Items 1, 3 Section 4.8 states The following items shall be submitted by Bidder as part of its proposal (posted separately on COMMBUYS in connection with this RFR). Where can we find Form 1: Executive Order 515, establishing an environmental purchasing policy/EPP plan, AND Form 3. Aeronautics Division M/WBE Form? Executive Order 515 https://www.mass.gov/executive-orders/no-515-establishing-an-environmental-purchasing-policy

Aeronautics Division DBE Form Link: https://www.mass.gov/doc/dbe-letter-of-intentschedule-of-participation

2	6/5/24	Karen Menard/McFarland Johnson	Page 16-17, Section 2 and Section 5 are both titled "Project Approach"	Can you please confirm that you want Section 2 AND Section 5 to be titled Project Approach.	Yes. Section 2 - Project Approch will describe technique/strategy to complete the project and Section 5 - Project Aproach will describe the schedule to complete the the project with a timeline.
3	6/18/24	Karen Menard/McFarland Johnson	Airports	Can you confirm the airports do/do not include Logan, Worcester, and Hanscom?	Yes, please include these Airports
4	6/18/24	Karen Menard/McFarland Johnson	Section 1.1.9 Estimated Value of the Contract.	Can you clarify that the estimated value of the agreement, $1.3M, is for the system plan to be done in the first 18 months of the contract? Will the follow-on years to be contracted for through amendments and have separate scope and funding?	This figure is an estimate for the plan to be completed in the first 18 months. The actual value will be determined once the final scope of work has been negotiated.
5	6/18/24	Karen Menard/McFarland Johnson	In Task 6.1, Establishing Evaluation Criteria	In Task 6.1, Establishing Evaluation Criteria states "Key criteria to consider include facility needs, facility costs..." What level of facility costs consideration are expected expecting �?? ROMs? Or are cost estimates for the alternatives expected?	ROMs only.
6	6/18/24	Karen Menard/McFarland Johnson	In Task 7.1, Develop the Recommended Plan.	In Task 7.1, Develop the Recommended Plan. The last sentence asks the system plan to "include costs", is the consultant responsible for preparing cost estimates for facilities at each airport?	We will provide CIP estimates, the consultant will need to come up with the rest.
7	6/18/24	Karen Menard/McFarland Johnson	In Task 8.2, Establish Regulatory and Policy Framework.	In Task 8.2, Establish Regulatory and Policy Framework. It states, �??may involve reviewing existing regulations, policies, and guidelines, and recommending updates to such items as well as assisting in developing new ones�?? Can you elaborate? Is this for State regulations, or would this also include federal and/or local regulations?	This is for State policy and regulations not federal.
8	6/18/24	Karen Menard/McFarland Johnson	In Task 8.3, Coordinate with Stakeholders	This section asks consultant to identify the necessary local approvals or agreements required. Will this be required for ALL airports/municipalities?	Yes
9	6/18/24	Karen Menard/McFarland Johnson	In Task 11.1, Create Video Content.	"The consultant will be responsible for creating a short, engaging video�?�" Can you be more specific as to what you mean by "short"?	The consultant should use their best judgment based on experience to determine the appropriate length.
10	6/18/24	Karen Menard/McFarland Johnson	In Task 11.1, Create Video Content.	The fourth sentences begins "Prior to filming". What do you anticipate filming? Facilities, people, interviews, both? Can you elaborate?	Yes, use your judgement.
11	6/18/24	Karen Menard/McFarland Johnson	Task 14.4 Limited 3D Fast-Time Simulation Modeling.	Is the intent to create a 3-D simulation, or to advise on software needs and make recommendations. Are you looking for us to do the modeling and present results? Or give you the model so you can do scenarios after the plan is submitted?	Yes, the consultant will do the modeling and present results.
12	6/18/24	Karen Menard/McFarland Johnson	Page 15 Forms	Do the required forms count towards the page count?	No
13	6/18/24	Karen Menard/McFarland Johnson	Page 15 Page Count	Do covers, TOC, tabs, etc. count towards the page count?	No
14	6/18/24	Karen Menard/McFarland Johnson	Page 15 - line spacing	Can you specify what is meant by "Sufficient Line Spacing?	Normal paragraph line spacing is sufficient.
15	6/18/24	Karen Menard/McFarland Johnson	Page 15, Font size	Do captions, graphics, charts, Org Chart, etc. need to be 10-12pt font or can we use a smaller font?	They can be smaller but must be able to be read.
16	6/18/24	Karen Menard/McFarland Johnson	Page 16-17 Proposal Sections 2 and 5	Can you please confirm section titles and elaborate on content for each section?	Section 2 - Project Approch will describe technique/strategy to complete the project and Section 5 - Project Aproach will describe the schedule to complete the the project with a timeline.
17	6/18/24	Karen Menard/McFarland Johnson	Page 16, Section 3.1, Required Response, Section 3	Are references required for the Prime ONLY or is this also required of subconsultants?	Prime only
18	6/18/24	Karen Menard/McFarland Johnson	Page 16, Section 3.1, Required Responses, Section 3	"In the Bidders Response Form provide the names of at least five (5) clients..." and then later "References must be submitted in the format specified on the OSD business reference form" Do you require both forms to be completed? Do you want these submitted in Section 3, OR the Appendix, OR uploaded as separate documents?	No, please follow the format of the OSD Form and submit this information in Section 3.
19	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 4. Project Team	The RFR States, "...based on the individual response, the Prime Consultant should identify at a minimum a project manager for all of the major disciplines identified herein for this project. The project team should identify the companies involved with minor disciplines." Can you please clarify if the Prime needs to have a PM for all major disciplines OR can a Subconsultant be the PM for a major discipline? Are Subconsultants limited to the minor disciplines?	Yes, the Prime Consultant needs to have a project manager for all of the major disciplines. Subconsultantgs are not limited to minor disciplines.
20	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 3.2.1	The RFR states "Cite all relevant affiliations, certifications, and licenses on the Bidders Response Form. Can you please clarify how you want us to provide this information. There doesn't appear to be a field or tab for this information.	The bidder response form has been amended to provide space for this information.
21	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 3.2.2 Company Experience.	It is requested that we include an organization chart (separate attachment). Can you clarify if this org chart is the Prime firm's org chart or the Project team org chart? Is this in addition to providing an org chart in the Technical Proposal? Can/should we provide this in Section 1 Company Overview, or Section 4 Project Team?	Please provide an org chart for both the Prime and the Project Team. Please provide the Prime org chart in Section 1 and the Project Team org chart in Section 4.
22	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 3.2.2 Company Experience.	Can the organizational chart be presented in an 11x17 format? Can the font be smaller than 10-12 pt?	Yes, but must be able to be read.
23	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 3.2.3 Financial Stability	The RFR requests that we provide documentation "on" the Bidder's Response form". Can you please clarify the information required "on" the Bidder's Response form and format. Should we/can we upload the bulleted items as separate documents?	The bidder response form has been amended to provide space for this information.
24	6/18/24	Karen Menard/McFarland Johnson	Page 24, Executive Order 515	Where can we find forms 1. Executive Order 515, establishing an environmental purchasing policy/EPP plan, and 3. Aeronautics Division M/WBE Form as noted available on COMMBUYS? Is this a required form with our submittal or when awarded the contract?	Please see question 1.
25	6/18/24	Karen Menard/McFarland Johnson	Page 27, 7.6.2 File Format Restrictions.	Please confirm that ALL forms are to be emailed to the Contract Manager and not uploaded on COMMBUYS.	All forms must be submitted through COMMBUYS as mentioned in Appendix 3, the RFR will be amended to remove that language.
26	6/18/24	Karen Menard/McFarland Johnson	Page 28, 7.8.3 Aeronautical Division M/WBE Forms.	Can you clarify which M/WBE forms must be completed and included with our response.	https://www.mass.gov/doc/mwbe-letter-of-intent-loischedule-of-participation-form/download
27	6/18/24	Beth Haun/Woolpert, Inc.		Do subconsultants needed to be registered/certified in Massachusetts to be on a team?	No, unless they are being selected to meet the M/WBE goal. In that case, they must be registered/ceritifed by the Massachusetts Supplier Diversity Office.
28	6/18/24	Beth Haun/Woolpert, Inc.		What are SST and SSST?	They are the same thing it is the Strategic Sourcing Team, they have created the specifications and will evaluate the responses.
29	6/18/24	Karen Menard/McFarland Johnson	Page 31, 9.1 Commonwealth Standard Contract Form	This document is marked "Do not complete". Can you confirm that this form is/is not required with our proposal.	This form is not required to be submitted with the proposal. It must be executed if selected.
30	6/18/24	Karen Menard/McFarland Johnson	Page 28, 7.8.2 Bidders Response Form	Can you clarify if "optional" information is to be provided in Section 8 - Other Information of our response or part of the Bidders Response Form. Can you please clarify where and how we provide this within the Bidder Response Form.	Please provide this information in your response in Section 8 - Other Information
31	6/18/24	Karen Menard/McFarland Johnson	Page 25, 6 Evaluation Criteria third line "cost proposal"	Can you please clarify that the evaluation criteria includes cost proposal.	Cost proposal is not part of the evaluation criteria. The proposals will be evaluated pursuant to Section 6.1.
32	6/18/24	Karen Menard/McFarland Johnson	Page 15, 3.1 Required Responses	Can you clarify what is "sufficient margins".	Please be sure all document contents fit on the page and are not cut off by having insufficient margins.
33	6/18/24	Beth Haun/Woolpert, Inc.		Does the responder need to be pre-qualified by MassDOT?	No.
34	6/18/24	Karen Menard/McFarland Johnson	Task 1.2: MassDOT Aeronautics' Aviation Oversight, Program Areas, and Drone Program	Can you clarify what is meant by "drone". Is this all of AAM or drone specific?	Un-crewed Aircraft Vehicle (UAV). Task 1.2 is UAV specific.

Sheet3

3	6/18/24	Karen Menard/McFarland Johnson	Airports	Can you confirm the airports do/do not include Logan, Worcester, and Hanscom?
4	6/18/24	Karen Menard/McFarland Johnson	Section 1.1.9 Estimated Value of the Contract.	Can you clarify that the estimated value of the agreement, $1.3M, is for the system plan to be done in the first 18 months of the contract? Will the follow-on years to be contracted for through amendments and have separate scope and funding?
5	6/18/24	Karen Menard/McFarland Johnson	In Task 6.1, Establishing Evaluation Criteria	In Task 6.1, Establishing Evaluation Criteria states "Key criteria to consider include facility needs, facility costs..." What level of facility costs consideration are expected expecting �?? ROMs? Or are cost estimates for the alternatives expected?
6	6/18/24	Karen Menard/McFarland Johnson	In Task 7.1, Develop the Recommended Plan.	In Task 7.1, Develop the Recommended Plan. The last sentence asks the system plan to "include costs", is the consultant responsible for preparing cost estimates for facilities at each airport?
7	6/18/24	Karen Menard/McFarland Johnson	In Task 8.2, Establish Regulatory and Policy Framework.	In Task 8.2, Establish Regulatory and Policy Framework. It states, �??may involve reviewing existing regulations, policies, and guidelines, and recommending updates to such items as well as assisting in developing new ones�?? Can you elaborate? Is this for State regulations, or would this also include federal and/or local regulations?
8	6/18/24	Karen Menard/McFarland Johnson	In Task 8.3, Coordinate with Stakeholders	This section asks consultant to identify the necessary local approvals or agreements required. Will this be required for ALL airports/municipalities?
9	6/18/24	Karen Menard/McFarland Johnson	In Task 11.1, Create Video Content.	"The consultant will be responsible for creating a short, engaging video�?�" Can you be more specific as to what you mean by "short"?
10	6/18/24	Karen Menard/McFarland Johnson	In Task 11.1, Create Video Content.	The fourth sentences begins "Prior to filming". What do you anticipate filming? Facilities, people, interviews, both? Can you elaborate?
11	6/18/24	Karen Menard/McFarland Johnson	Task 14.4 Limited 3D Fast-Time Simulation Modeling.	Is the intent to create a 3-D simulation, or to advise on software needs and make recommendations. Are you looking for us to do the modeling and present results? Or give you the model so you can do scenarios after the plan is submitted?
12	6/18/24	Karen Menard/McFarland Johnson	Page 15 Forms	Do the required forms count towards the page count?
13	6/18/24	Karen Menard/McFarland Johnson	Page 15 Page Count	Do covers, TOC, tabs, etc. count towards the page count?
14	6/18/24	Karen Menard/McFarland Johnson	Page 15 - line spacing	Can you specify what is meant by "Sufficient Line Spacing?
15	6/18/24	Karen Menard/McFarland Johnson	Page 15, Font size	Do captions, graphics, charts, Org Chart, etc. need to be 10-12pt font or can we use a smaller font?
16	6/18/24	Karen Menard/McFarland Johnson	Page 16-17 Proposal Sections 2 and 5	Can you please confirm section titles and elaborate on content for each section?
17	6/18/24	Karen Menard/McFarland Johnson	Page 16, Section 3.1, Required Response, Section 3	Are references required for the Prime ONLY or is this also required of subconsultants?
18	6/18/24	Karen Menard/McFarland Johnson	Page 16, Section 3.1, Required Responses, Section 3	"In the Bidders Response Form provide the names of at least five (5) clients..." and then later "References must be submitted in the format specified on the OSD business reference form" Do you require both forms to be completed? Do you want these submitted in Section 3, OR the Appendix, OR uploaded as separate documents?
19	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 4. Project Team	The RFR States, "...based on the individual response, the Prime Consultant should identify at a minimum a project manager for all of the major disciplines identified herein for this project. The project team should identify the companies involved with minor disciplines." Can you please clarify if the Prime needs to have a PM for all major disciplines OR can a Subconsultant be the PM for a major discipline? Are Subconsultants limited to the minor disciplines?
20	6/18/24	Karen Menard/McFarland Johnson	Page 17, Section 3.2.1	The RFR states "Cite all relevant affiliations, certifications, and licenses on the Bidders Response Form. Can you please clarify how you want us to provide this information. There doesn't appear to be a field or tab for this information.

File details come from the government source that posted it. Updated Jul 31, 2024.