Q7_Monthly_Invoices Summary

This document appears to be a monthly invoice file related to Dane County Sheriff's Office's Jail Resident Commissary, Banking and Trust Services procurement in Wisconsin. The RFP (2026-RFP-035-PR) seeks a single vendor to provide comprehensive commissary services, resident banking and trust account management, and financial operations for the county jail system serving approximately 648 residents daily with annual commissary sales averaging $915,000. Required deliverables include weekly pre-order commissary fulfillment across beverages, snacks, clothing, medical supplies, hygiene products, and miscellaneous items; two lobby deposit kiosks and one booking area cash-accepting kiosk; resident debit card functionality; and trust accounting software with comprehensive reporting capabilities. A mandatory on-site vendor conference and facility tour is scheduled for April 10, 2026 at 10:00 a.m., with registration forms due by April 3, 2026 at 4:00 p.m.; failure to attend results in proposal rejection. The deadline for submitting questions is April 17, 2026, with proposals due May 1, 2026 at 2:00 p.m. The contract commences October 21, 2026, with an initial term through December 31, 2027, followed by four annual renewal options extending through September 30, 2031.

The vendor will receive a monthly administrative fee of $337,373.04 in the initial contract term, increasing three percent annually in subsequent terms, with zero commissions charged on commissary transactions. Dane County has established local vendor preferences providing five points for county-based vendors and two points for vendors in adjacent counties. The vendor must integrate with the existing Global Tel*Link Corporation dba ViaPath Technologies tablet platform, comply with Dane County IT Infrastructure Standards including Microsoft SQL Server 2022 databases and VMware ESX virtual environments, and meet PCI, SAS, NIST, HIPAA, and CJIS compliance requirements. Required staffing includes four approved commissary distribution employees, 24/7 technical support with four-hour response time, and all staff attending facility tours must complete comprehensive background verification. The contract encompasses services at two existing facilities—the City-County Building and Public Safety Building—plus integration with a new consolidated jail facility currently under construction.