Q and A sheet for 19PE5026R0002.pdf

RFP 19PE5026R0002 – Maintenance and Infrastructure Improvements at G8 INL Facilities – American Hangar, FAP Base–Callao, Lima, Peru (Q&A sheet)

Questions from vendor # 01

Question #01: Given that there are no drawings for the existing conditions or for the new work to be performed, may you please provide an initial estimation of the total quantities for the work to be executed?

Answer #01: The Government acknowledges the absence of existing-condition drawings. The quantities and scopes described in Section B.4 (pages 10–28) represent the minimum technical requirements and the Government's best available description of the work. Offerors are required to conduct their own site verification, field measurements, and existing-condition assessments as stated in Section B.5, Item 1 and Section B.24.2 / Section J.2 (page 110), which mandates a site visit prior to proposal submission. The Government will not issue a separate quantity take-off. Offerors assume responsibility for verifying all field conditions per Section F.4 and Section G.4(a) (page 50). Proposals must reflect quantities derived from the offeror's own site assessment.

Question #02: Please confirm if the contractor is to include removal/reinstallation of existing furniture in the areas to be intervened, particularly the Passenger Room and VIP Lounge.

Answer #02: The SOW does not explicitly require removal and reinstallation of furniture. However, Section B.4.6.3 (page 19) specifically states: "Very Important:

Provide hermetic protection of carpeted floor to carry out work in VIP lounge." This implies furniture protection or temporary relocation is the Contractor's responsibility to the extent necessary to execute the work. Contractors shall include any furniture handling costs necessary to complete the scope described in Section B.4 within their pricing. No separate furniture removal/reinstallation CLIN is established; such costs should be captured under CLIN 0010 – Site Cleanup, Equipment/Supplies, and Supervision (Section A, page 6).

Base–Callao, Lima, Peru (Q&A sheet)

Question #03: Please confirm whether the contractor is to consider costs for warehousing the furniture during the work on site.

Answer #03: . Per Section B.30 (page 36), the Embassy will not provide any labor, materials, tools, or equipment. However, in coordination with the COR, furniture will be stored in authorized areas.

Question #04: For the exterior staircase, the indication is to sand and paint on site;

however, the staircase appears to be aluminum and oven-painted. Please confirm whether spray-painting on site is indeed the requirement.

Answer #04: Per Section B.4.6.3 (page 19 ), the requirement is to " Spray-paint handrails (17m) up to small landing before entrance to VIP room with black gloss paint " . Requirement is that this work is performed on site, Offerors shall price accordingly If the Contractor identifies that the existing surface material or condition requires a different application method to achieve the required performance standard, they shall include this in their proposal.

Question #05: The staircase steel structure shows evidence of corrosion. Will the Government reconsider full replacement of the steel structure, or should the contractor follow the current indication of maintenance only?

Answer #05: The current scope of work is maintenance only, as described in Section B.4.4 (page 16), which includes surface preparation (paint removal, rust remover application) and repainting with anti-corrosive paint. The Government has not authorized full structural replacement at this time.

Question #06: The roofing above the VIP Lounge is sloped but does not appear to have any downspouts. Should the contractor include downspouts in the design and therefore in the pricing?

Answer #06: The SOW for the VIP Lounge roofing (Section B.4.6.1, page 18) does not explicitly include downspouts. The requirement is to replace 75 m² of

Base–Callao, Lima, Peru (Q&A sheet)

TR4 roofing and to "propose appropriate waterproof seal" to address rain infiltration. The design package required under CLIN 0001 (Section B.7, pages 23–25) shall be prepared by a CIP-licensed engineer and must address drainage as part of the waterproofing solution. If the licensed engineer's design determines that downspouts are necessary to achieve a code-compliant, leak-free result, the Contractor shall include that cost in its proposal. Offerors should account for this contingency in their pricing.

Question #07: For the logistics office, there is no indication regarding the material to replace the existing wood cove base. Does the Government have a preferred material for the new cove base?

Answer #07: Per Section B.4.7.2 (page 20), the requirement is to "supply and install baseboards for 150 linear meters in Logistics offices on second floor." The SOW does not specify a replacement material beyond the removal of existing wooden baseboards (h=0.12 m) per Section B.4.7.1. Offerors shall propose a material consistent with the performance-based nature of this SOW (Section B.3, page 9), ensuring the result is code-compliant and functionally equivalent or superior to the existing installation. Material submittals must be submitted for Government approval prior to installation per Section B.28 and Section B.30 (page 36).

Question #08: Based on site measurements, the 150 linear meters indicated may be insufficient. Please confirm that only 150 linear meters are to be priced.

Answer #08: Offerors shall price 150 linear meters as specified in Section B.4.7 (page 19–20) and CLIN 0009 (Section A, page 6). This is the Government-established quantity for proposal purposes. Per Section B.24.1 (page 34), the Contractor's failure to understand the full scope or any omissions in its proposal shall not constitute grounds for additional payments.

Base–Callao, Lima, Peru (Q&A sheet)

Question #09: The SOW includes fabrication of a pedestrian walkway. Has any consideration been given to the structure that will support this new walkway?

Answer #09: The structural support for the pedestrian walkway is part of the design scope under CLIN 0001 – Design Submittals (Section A, page 5; Section B.7, pages 23–25). The CIP-licensed Civil Engineer responsible for the design package shall determine and certify the structural requirements. Per Section B.4.5.8 (page 17), the walkway shall be "lightweight metal… galvanized material with black anti-corrosive paint finish… positioned 10 cm above roof covering." All structural calculations and shop drawings for custom fabrications are required as part of the design submittal per Section B.7, Item 3. Offerors shall include an allowance for structural support in their CLIN 0007 pricing (Section A, page 6), with final design to be confirmed under CLIN 0001.

Question #10: The SOW indicates that broken or cracked tiles in the second-floor bathrooms are to be replaced. Given the existing tile, it is very likely that this product is no longer available. Is the Government in agreement with having different tiles?

Answer #10: Per Section B.4.3.1 and B.4.3.2 (pages 14–15), the requirement is to "repair tiles if they only have holes, or replace tiles if cracked or broken." The SOW acknowledges the possibility of material unavailability through its use of "similar to" specifications throughout Section B.4. If the exact existing tile is discontinued, the Contractor shall propose the closest available equivalent and submit it for Government approval via the material submittal process per Section B.28 and Section G.10 (page 51). Per Section B.8 (page 25), all materials must be new, free of defects, and compliant with applicable codes. The Government will evaluate proposed substitutions for acceptability. Color and finish matching to adjacent surfaces is required per Section B.19 (page 33).

Base–Callao, Lima, Peru (Q&A sheet)

Question #11: Please confirm that there is no work whatsoever on electrical feeders serving any of the spaces to be intervened, including electrical outlets and lighting fixtures.

Answer #11: The electrical scope is limited to the specific installations described in Section B.4 for each area. These include fixture-level work such as LED ceiling light replacement, outlet plate installation, switch plates, and exhaust fans (see Sections B.4.1.5, B.4.2.5, B.4.3.1, B.4.3.2, pages 12–15). The SOW does not include work on electrical feeders, panel boards, or distribution systems.

All electrical work shall comply with the standards listed in Section B.6(a) (page 22), including NFPA 70 – NEC 2023 and Peruvian Electrical Code, and shall be supervised and certified by a CIP-licensed Electrical Engineer per Section B.6(d) and CLIN 0011.

Question #12: A critical item not discussed on site is the preferred sequence of work by the Government. Can multiple work fronts be executed simultaneously, or should they all be executed in sequence?

Answer #12: The Government permits and encourages multiple simultaneous work fronts, provided the Contractor's phasing plan maintains operational continuity. Per Section B.11 (page 27) and Section G.9 (page 51), the Contractor shall propose a phasing plan that minimizes operational impact, ensures adequate bathroom facilities remain available during renovations, and coordinates VIP lounge work to minimize disruption to high-level meetings. The phasing plan is a required deliverable due within 10 days of NTP per Section E.4 (page 40). Work affecting facility operations shall occur only during Government-approved windows per Section G.9(b). The Government will review and approve the phasing plan before construction commences in any area per Section B.28.2 (page 35).

Questions from vendor # 02

Base–Callao, Lima, Peru (Q&A sheet)

Question #01 (Item 1.00) – Digital vs. Physical Submission: Are digital submissions permitted or is a physical copy submission required?

Answer #01: Digital (electronic) submissions are required. Per Section J.6 (page

111) and the cover letter (page 2), proposals must be submitted electronically in PDF format to McElroyPH@state.gov with a copy to espinozase@state.gov. File size must not exceed 30 MB. Physical copies are not required.

Question #02 (Item 2.00) – Number of Copies: What is the exact number of copies required for submission?

Answer #02: One (1) electronic PDF submission is required per Section J.6 (page

111) and the cover letter (page 1). The SF-1442 Item 13(a) references copies for sealed bid procedures, which do not apply here — this is a negotiated RFP. Submit one complete PDF file electronically.

Question #03 (Item 3.00) – Corporate Accreditation Documents: What corporate accreditation documents are mandatory?

Answer #03: Per Section J.1, Volume I (page 110–111), the following are mandatory:

• Current RUC certificate issued by SUNAT (active status)

• Partida Registral / Certificate of Incorporation from SUNARP

• SAM.gov registration per FAR 52.204-90

• SF-1442 (completed)

• Section L Representations and Certifications

Question #04 (Item 4.00) – Prior Experience Documentation: Is documentation of prior experience/relevant projects required?

mailto:McElroyPH@state.gov mailto:espinozase@state.gov

Base–Callao, Lima, Peru (Q&A sheet)

Answer #04: Yes. Per Section J.1, Volume I (page 108), offerors must list all contracts held over the past five years for similar work, including customer contact information (telephone number), contract number and type, performance dates, dollar value, description of work, and any litigation. This is evaluated under Factor 3 – Past Performance per Section K.5 of Amendment 0002.

Question #05 (Item 5.00) – Scoring Methodology: What is the exact scoring methodology?

Answer #05: Per Amendment 0002, Section K.10 (SF-30, page 9), the adjectival rating scales are:

• Technical Approach & Compliance: Outstanding / Good / Acceptable / Marginal / Unacceptable

• Key Personnel: Outstanding / Good / Acceptable / Marginal / Unacceptable

• Past Performance: Substantial Confidence / Satisfactory Confidence / Neutral / Limited Confidence / No Confidence

• Price: Not rated adjectivally — evaluated for reasonableness, completeness, balance, and realism per Section K.6.

Question #06 (Item 6.00) – Percentage Weighting: What is the percentage weighting for each evaluation factor?

Answer #06: No numerical percentage weights are assigned. Per Amendment 0002, Section K.2 (SF-30, page 2), factors are listed in descending order of importance: (1) Technical Approach, (2) Key Personnel, (3) Past Performance, (4) Price. The solicitation states that "Technical, Personnel, and Past Performance — when combined — are significantly more important than Price." This is a Best Value Tradeoff per FAR 15.101-1; no further weighting breakdown will be provided.

Base–Callao, Lima, Peru (Q&A sheet)

Question #07 (Item 7.00) – Proposal Validity Period: What is the required validity period for the proposal after submission?

Answer #07: Per Section J.4 (page 111), proposals are valid for 120 calendar days from the proposal due date.

Question #08 (Item 8.00) – Deadline Extension for RFI Responses: Will there be an automatic extension of the submission deadline if RFI responses are issued after the amendment?

Answer #08: No automatic extension is provided. The current proposal due date is Friday, June 26, 2026 at 12:00 p.m. (noon) Lima time per Amendment 0002 (SF-30, page 1). Offerors should submit their best proposal by the stated deadline.

Question #09 (Item 9.00) – Proposal Opening Date/Location: What is the exact date, time, and location for opening of proposals?

Answer #09: This is a negotiated RFP (not a sealed bid), so there is no public bid opening. Proposals are due by June 26, 2026 at 12:00 p.m. Lima time and must be submitted electronically per Section J.6 (page 111). The Government will evaluate proposals after receipt.

Question #10 (Item 10.00) – Evaluation Timeline: What is the estimated timeline for technical and cost evaluation phases?

Answer #10: The solicitation does not specify a post-submission evaluation timeline. The Government intends to award based on initial proposals without discussions, though it reserves the right to conduct discussions per the cover letter (page 1).

Base–Callao, Lima, Peru (Q&A sheet)

Question #11 (Item 11.00) – Contract Type (Lump Sum vs. Unit Price): Will the contract be executed as Lump Sum or Unit Price basis?

Answer #11: The contract is Firm-Fixed-Price (FFP), structured by CLIN as described in Section A (pages 5–8). Each CLIN is priced as a lump sum for the defined scope. There are no unit price line items. Per Section B.24.1 (page 34), the Contractor must submit a fixed-price proposal covering all services.

Question #12 (Item 12.00) – Change Orders for Unforeseen Conditions: Are change orders permitted for unforeseen conditions discovered during execution?

Answer #12: The Government's position is that the scope of existing conditions was made available to all offerors prior to proposal submission, and claims based on unforeseen conditions will be evaluated accordingly.

Per Section J.2 (page 110) and Section B.24.2 (page 34), attendance at the site visit was mandatory for all offerors. The site visit was held on June 17, 2026 precisely to allow offerors to inspect existing conditions, take field measurements, and identify any scope ambiguities before submitting proposals.

Per Section B.24.1 (page 34), "the Contractor's failure to understand the full scope of this service or any omissions in its proposal shall not constitute grounds for additional payments or changes to contract."

Accordingly, conditions that were observable or reasonably discoverable during the mandatory site visit will not qualify as differing site conditions under FAR 52.236- 2 (incorporated in Section H.1, page 58).

That said, the contract does incorporate FAR 52.236-2, Differing Site Conditions and FAR 52.243-4, Changes (Section H, pages 58–61) for genuinely latent or concealed conditions that could not have been discovered through reasonable site inspection. Should such a condition arise during execution

Base–Callao, Lima, Peru (Q&A sheet)

Question #13 (Item 13.00) – Performance Guarantee Amount and Duration: What is the amount and duration of the Performance Guarantee required?

Answer #13: Per Section G.17 (page 53), the Contractor shall furnish a Bank Guarantee letter (Carta Fianza) in the amount of 50% of the contract price, to be provided within 10 calendar days after award per Section G.17.1. Upon final acceptance, the amount reduces to 10% of the contract price and remains in effect for one year after final completion and acceptance per Section G.17.3.

Question #14 (Item 14.00) – Advance Payment Guarantee: Is an Advance Payment Guarantee required?

Answer #14: No advance payment will be authorized. Per Section B.24.3 (page 34), "advance payment for services will not be authorized." Therefore, no advance payment guarantee is applicable.

Question #15 (Item 15.00) – Penalty Structure for Delays: What is the penalty structure for schedule delays? Is there a maximum cap?

Answer #15: Per Section E (page 43), liquidated damages are set at $73.45 per calendar day of delay beyond the contract completion date, per FAR clause 52.211-12 (page 43). The solicitation does not specify a maximum cap on liquidated damages. These damages continue to accrue until the work is completed or accepted and are in addition to excess repurchase costs under the Default clause.

Question #16 (Item 16.00) – Penalties for Quality Defects: What penalties apply for quality defects or specification non-compliance?

Answer #16: The Government may withhold payment, reject and require correction of deficient work at no cost to the Government, or stop unsafe work immediately per Sections F.3.2, G.7(c), and G.8(c). The Contractor's Bank Guarantee (Carta Fianza) — maintained at 10% of contract price for one year

Base–Callao, Lima, Peru (Q&A sheet) post-acceptance per Section G.17.3 — provides direct Government recourse for warranty defects. Unsatisfactory performance may also be recorded in CPARS per Section F.9.

Question #17 (Item 17.00) – Responsibility for Interference with Base Operations: Who bears responsibility for interference with ongoing Base Aérea operations?

Answer #17: The Contractor bears responsibility for coordinating all work to minimize operational disruption. Per Section B.11 (page 27), Section G.9 (page 51), and Section E.7 (page 41–42), the Contractor must coordinate access, work hours, and phasing with the COR and comply with INL and FAP Base protocols.

Work affecting facility operations shall occur only during Government-approved windows. The Contractor must notify the COR 48 hours in advance of any work requiring facility shutdown per Section B.9, Item 1 (page 25).

Question #18 (Item 18.00) – Contractor Responsibility for Maintaining Access: Is the Contractor responsible for maintaining permanent access to work areas?

Answer #18: Access to the FAP Base is controlled by INL and FAP Base authorities, not the Contractor. Per Section F.10 (page 47–48) and Section G.1 (page 50), all personnel must be vetted and authorized. The Contractor is responsible for submitting personnel lists 10 business days before mobilization and complying with all access protocols. Security checks are anticipated to take 30 days per Section G.21.2 (page 55–56). The Contractor must plan its schedule accordingly.

Question #19 (Item 19.00) – Mandatory Insurance Coverage: What insurance coverage is mandatory?

Base–Callao, Lima, Peru (Q&A sheet)

Answer #19: Per Section G.18 (pages 53–54) and Section B.15 (page 29), the Contractor must maintain at minimum:

• General Liability: Bodily Injury — $30,000 per occurrence; Property Damage — as determined by the CO

• All insurance required by Peruvian law, including SCTR, EsSalud, and General Liability

• Insurance for materials in transit and storage per Section G.18

Question #20 (Item 20.00) – All-Risk Insurance for Demolition: Is comprehensive "All Risk" insurance required for demolition activities?

Answer #20: The solicitation requires all insurance mandated by Peruvian law and any insurance "ordinarily or customarily obtained in the location of the work" per Section G.18.2 (page 54). Given the demolition scope in multiple CLINs, offerors should include appropriate coverage. Offerors should consult Peruvian insurance requirements for construction/demolition activities.

Question #21 (Item 21.00) – Change Order Procedure and Timeline: What is the procedure and timeline for approval of change orders?

Answer #21: Per Section B.23 (page 34) and Section G.15 (page 52), all changes require written approval from the Contracting Officer. The Contractor submits an RFI or Request for Equitable Adjustment (REA). Only the CO has authority to modify contractual requirements. FAR 52.243-4, Changes (Section H.2, page 58) governs the process. Written notice of changed conditions must be provided within 20 days per Section G.24 (page 57). No timeline for CO response to change requests is specified; offerors should account for this in their schedule.

Question #22 (Item 22.00) – Deductive Changes: Are deductive changes permitted?

Base–Callao, Lima, Peru (Q&A sheet)

Answer #22: Yes. FAR 52.243-4, Changes (incorporated in Section H.2, page 58) permits both additive and deductive changes. Any reduction in scope requires a written modification signed by the CO per Section G.15 (page 52) and Section F.1 (page 45). Credits from deductive changes are applied to the contract price via formal modification.

Question #23 (Item 23.00) – Circumstances for Schedule Extensions: Under what circumstances are schedule extensions granted?

Answer #23: Schedule extensions may be granted for excusable delays per FAR 52.249-14, Excusable Delays (Section H, page 61) and FAR 52.213-4(b) (page 74–75), which include acts of God, acts of the Government, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing within 5 days of any event that may delay performance per Section E.10 (page 42). The CO alone determines whether an excusable delay exists.

Question #24 (Item 24.00) – Procedure for Requesting Schedule Extensions: What is the required procedure and documentation for requesting schedule extensions?

Answer #24: Per Section E.10 (page 42), the Contractor must notify the COR/CO in writing within 5 days of any delaying event, providing all relevant information. Per FAR 52.236-15 (page 43–44), if the Contractor falls behind schedule, it must submit supplementary schedules demonstrating how lost time will be recovered. All formal communications must be submitted in writing to the CO with a copy to the COR per Section F.6 (page 46).

Question #25 (Item 25.00) – Inspection and Acceptance Process per CLIN: What is the detailed inspection and acceptance process for each CLIN?

Base–Callao, Lima, Peru (Q&A sheet)

Answer #25: Per Section D (pages 38–39) and Section B.19 (pages 32–33), the Government performs QA inspections at its discretion. Substantial Completion is certified in writing by the CO per Section D.3. Final acceptance requires: all tests passed, all deficiencies corrected, all deliverables submitted and approved, and a final inspection with no outstanding issues per Section E.11 (page 42) and Section D.4 (pages 38–39). CLIN-level invoicing must correspond to verified progress per Section F.3.1 (page 45).

Question #26 (Item 26.00) – Minor vs. Major Defects: How are minor versus major defects defined? What is the correction timeline?

Answer #26: Section D.3 (page 38) defines items remaining after Substantial Completion as minor if they "do not interfere with the intended occupancy or utilization of the work" and can be completed within the final completion period.

Any damage caused by the Contractor must be repaired within 5 calendar days per Section G.13(b) (page 52).

Question #27 (Item 27.00) – Closeout Documentation Timeline: What is the timeline for delivery of as-built documentation and warranties?

Answer #27: Per Section E.4 (pages 40–41):

• As-Built Documentation: within 10 days of completing work

• Warranty Certificates: at final close-out Per Section B.29 (page 35), the complete close-out package must be submitted before final inspection and acceptance. Final payment will not be issued until all punch-list items are resolved and documentation is approved per Section G.16(b) (page 53).

Question #28 (Item 28.00) – Post-Completion Warranty Period: What is the warranty period for systems and materials post-completion?

Base–Callao, Lima, Peru (Q&A sheet)

Answer #28: Per Section B.20.1 (page 32) and Section G.14 (page 52), the Contractor shall provide a full one-year latent defects warranty for all materials and labor, effective from the date of final acceptance. The Bank Guarantee (Carta Fianza) also remains in effect at 10% of contract price for one year after final completion per Section G.17.3 (page 53).

Question #29 (Item 29.00) – Payment Structure: What is the payment structure?

Are payments linked to physical progress or CLIN completion?

Answer #29: Payments are progress-based and linked to CLIN completion/progress. Per Section F.3.1 (page 45), invoices must be "aligned with progress of work by CLIN" and include backup documentation (approved deliverables, progress photos, test reports). Payment terms are governed by FAR 52.232-5, Payments under Fixed-Price Construction Contracts (Section H.2, page 58). Net payment is 30 days after receipt of a proper invoice per Section B.24.3 (page 34).

Question #30 (Item 30.00) – Invoicing per Individual CLINs: Can invoices be submitted and paid upon completion of individual CLINs?

Answer #30: Yes. Per Section A, Notes, Item 6 (page 8), CLIN 0001 may be invoiced upon Government acceptance of design submittals, and CLINs 0002– 0012 shall reference specific CLIN numbers and demonstrate progress/completion for each line item.

Question #31 (Item 31.00) – Advance Payments: Will advance payment be provided at contract commencement?

Answer #31: No. Per Section B.24.3 (page 34), "advance payment for services will not be authorized."

Base–Callao, Lima, Peru (Q&A sheet)

Question #32 (Item 32.00) – Advance Payment Recovery: How will advance payment be recovered?

Answer #32: Not applicable. Advance payments are not authorized per Section B.24.3 (page 34).

Question #33 (Item 33.00) – Invoicing Frequency: What is the frequency of invoicing and payment valuation?

Answer #33: Invoices shall be submitted aligned with CLIN progress per Section F.3.1 (page 45) monthly. Weekly progress reports are required every Friday per Section E.4 (page 41), which will support invoice verification. The Prompt Payment Act applies after the CO receives and accepts a proper invoice per Section B.24.3 (page 34).

Question #34 (Item 34.00) – Approval for Invoicing: Is verbal supervisor approval sufficient or is formal written approval required?

Answer #34: Formal written approval is required. Per Section F.6 (page 46), "no verbal instruction shall constitute authorization." All formal communications must be in writing. The COR reviews and approves invoices per Section F.2 (page 45), and final acceptance is issued in writing by the CO per Section D.4.4 (page 39).

Question #35 (Item 35.00) – Retentions: Will retentions be applied as guarantee?

What percentage and when are they released?

Answer #35: The solicitation does not establish a separate retention mechanism.

The performance security (Bank Guarantee / Carta Fianza) at 50% of contract price serves as the primary financial guarantee per Section G.17 (page 53), reducing to 10% upon final acceptance. The Government may withhold payment for deficient work or incomplete deliverables per Section F.3.2 (page 46).

Base–Callao, Lima, Peru (Q&A sheet)

Question #36 (Item 36.00) – Tax Withholdings: What tax withholdings apply?

Who bears these costs?

Answer #36: VAT (IGV) is separately identified in CLIN 0013 and borne by the Contractor, who must commit to the issuance of local invoices in compliance with SUNAT requirement per Section K.6.3 of Amendment 0002. Other Peruvian tax obligations are the Contractor's responsibility per Section G.2 (page 50).

Question #37 (Item 37.00) – Payment Currency: Will payment be in USD or Peruvian Soles (PEN)?

Answer #37: Payment currency will follow the currency used in the offeror's proposal. If the Contractor submits its proposal in U.S. Dollars (USD), the contract will be executed and payments made in USD. If the offeror's proposal is submitted in Peruvian Soles (PEN), payments will be handled in local currency accordingly.

Per Section F.3.1 (page 45), invoices must be submitted in the currency of the contract. In either case, exchange rate risk is borne entirely by the Contractor.

Offerors should select their proposal currency carefully, as it will govern all contract payments.

Question #38 (Item 38.00) – Currency Fluctuation Protection: How are Peruvian Soles-denominated costs protected from currency fluctuation?

Answer #38: The contract is Firm-Fixed-Price. The solicitation provides no currency adjustment mechanism. Currency fluctuation risk is the Contractor's responsibility. Offerors should account for this risk in their pricing.

Question #39 (Item 39.00) – Payment Cycle: What is the payment cycle from invoice submission to fund deposit?

Answer #39: Per Section B.24.3 (page 34), net payments are 30 days after the CO receives and accepts a proper invoice. FAR 52.232-27, Prompt Payment for Construction Contracts (Section H.2, page 58) governs payment timing.

Question #40 (Item 40.00) – Invoice Correction Timeline: If deficiencies are identified in an invoice, what is the allowed correction timeline?

Answer #40: Per Section B.24.3 (page 34), "if invoiced amount is determined to be incorrect, invoice will be returned to Contractor." The solicitation does not specify a correction timeline. The Prompt Payment Act clock restarts upon receipt of a corrected, proper invoice. Offerors should ensure invoices are accurate and fully supported to avoid payment delays.

Question #41 (Item 41.00) – Invoice Format: What invoice format is required?

Answer #41: Invoices must be submitted electronically to the COR, in the contracted currency, with sufficient backup documentation per Section F.3.1 (page 45). Per Section K.6.3 of Amendment 0002 (SF-30, page 6), offerors must commit to issuing facturas (tax invoices) in compliance with SUNAT requirements for VAT purposes.

Question #42 (Item 42.00) – Invoice Content Requirements: What information must invoices include beyond the total amount?

Answer #42: Per Section F.3.1 (page 45), invoices must include: CLIN-level breakdown, percentage completion corresponding to verified progress, and backup documentation including approved deliverables, progress photos, and test reports.

Per Section A, Note 6 (page 8), CLINs 0002–0012 shall reference specific CLIN numbers and demonstrate progress/completion for each line item.

Question #43 (Item 43.00) – Valuation Documentation: What documentation must accompany each valuation?

Answer #43: Per Section F.3.1 (page 45), invoices must include "sufficient backup documentation (approved deliverables, progress photos, test reports, Base–Callao, Lima, Peru (Q&A sheet) etc.)." Weekly progress reports per Section F.8 (page 47) and Section B.22 (page

34) also support invoice verification. Test reports are required at completion of each testing phase per Section E.4 (page 41).

Question #44 (Item 44.00) – Contract Commencement Date: What is the exact contract commencement date after award?

Answer #44: The contract commences upon issuance of the Notice to Proceed (NTP) by the Contracting Officer per Section B.18 (page 31) and Section E.2 (page 40). The Contractor must commence work within 10 days after NTP per Section E.3 (page 40). The NTP will not be issued until the CO receives and accepts any required bonds or evidence of insurance per Section B.18 (page 31), though the CO may elect to issue NTP before receipt of bonds.

Question #45 (Item 45.00) – Mobilization Period: Will there be a mobilization period that reduces the effective construction period?

Answer #45: The 120-calendar-day period of performance begins from NTP and includes all phases: planning, submittals, procurement, mobilization, construction, testing, and close-out per Section B.26.2 (page 35) and Section E.2 (page 40). Mobilization is not a separate period outside the 120 days. Offerors must account for mobilization time within their proposed schedule.

Question #46 (Item 46.00) – Total Contract Duration: What is the total contract duration?

Answer #46: 120 calendar days from NTP, per Section B.26.2 (page 35), Section E.2 (page 40), and SF-1442, Item 11 (page 3). This includes: CLIN 0001 design phase (20 calendar days after NTP), followed by CLINs 0002–0012 construction and closeout (100 calendar days after design approval) per Section A, Note 1 (page 6).

Base–Callao, Lima, Peru (Q&A sheet)

Question #47 (Item 47.00) – Calendar Days vs. Working Days: Is the contract period calculated in calendar days or working days?

Answer #47: Calendar days, as explicitly stated in Section B.26.2 (page 35), Section E.2 (page 40), and SF-1442, Item 11 (page 3). Note that work is only permitted Monday–Friday, 7:00 a.m. to 5:00 p.m., excluding U.S. and Peruvian holidays per Section B.14.1 (page 29) and Section E.8 (page 42). Offerors must account for non-workdays within the 120-calendar-day period.

Question #48 (Item 48.00) – Permitted Working Hours: What are the permitted working hours at the FAP Base facility?

Answer #48: Normal work hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding U.S. Federal Holidays and Peruvian National Holidays per Section B.14.1 (page 29), Section E.8 (page 42), and Attachment #5 – Holiday List (pages 106–107). Extended hours or weekend work require COR approval at least 48 hours in advance per Section E.8.

Question #49 (Item 49.00) – Nighttime or Weekend Work: Is nighttime or weekend work permitted?

Answer #49: Not by default. Extended hours or weekend work require COR approval at least 48 hours in advance per Section E.8 (page 42). Work on non-workdays also requires 48-hour prior approval from COR per Section F.11 (page 48).

Question #50 (Item 50.00) – Area-Specific Access Restrictions: Are there area-specific access restrictions within the facility?

Answer #50: Yes. All access is controlled by INL and FAP Base authorities per Section F.10 (page 47–48) and Section G.1 (page 50). The Contractor must coordinate bathroom closures to ensure adequate facilities remain available per Section B.11 (page 27) and Section G.9(c) (page 51). Specific restricted or

Base–Callao, Lima, Peru (Q&A sheet) hazardous area coordination must be arranged with the COR per Section E.7 (page 41–42).

Question #51 (Item 51.00) – Weekend and Holiday Access: Is work permitted on Saturdays, Sundays, and Peruvian national holidays?

Answer #51: Not by default. Weekend and holiday work requires 48-hour prior COR approval per Section E.8 (page 42) and Section F.11 (page 48). The holiday schedule is provided in Attachment #5 (pages 106–107).

Question #52 (Item 52.00) – Base Restrictions During Flight Operations: Will the Base restrict all access during special flight operations?

Answer #52: The solicitation acknowledges that the FAP Base is an active military facility and that access is subject to INL and FAP protocols per Section G.1 (page

50) and Section E.7 (page 41–42). Specific operational restrictions are governed by FAP Base authorities. The Contractor must coordinate directly with the COR and comply with all base directives. Offerors should account for potential access interruptions in their schedule.

Question #53 (Item 53.00) – Evacuation During Base Alerts: Will personnel be required to evacuate during Base operational alerts?

Answer #53: The Contractor must comply with all INL and FAP Base security protocols per Section G.1 (page 50) and Section G.20 (page 55). In the event of base operational alerts, the Contractor's personnel must follow FAP Base directives. Any resulting delays should be documented and reported to the CO per Section E.10 (page 42).

Question #54 (Item 54.00) – Maximum Approval Time for Technical Submittals: What is the maximum approval time for technical submittals?

Base–Callao, Lima, Peru (Q&A sheet)

Answer #54: Per Section G.10(b) (page 51), the Government has 10 business days to review submittals unless additional time is justified. Offerors should incorporate this review period into their project schedule.

Question #55 (Item 55.00) – Automatic Approval for Non-Response: Does lack of response within a specified period constitute approval?

Answer #55: No. Per Section G.10(c) (page 51), "'Approved' or 'Approved with comments' submittals do not waive compliance requirements." The solicitation does not establish an automatic approval mechanism for Government non-response. The Contractor must await formal written approval before proceeding per Section B.28.2 (page 35).

Question #56 (Item 56.00) – Approval Timeline for Material Samples: What is the approval timeline for material samples and finishes?

Answer #56: Material submittals are subject to the 10 business day Government review period per Section G.10(b) (page 51). Material submittals must be submitted no later than 15 days after NTP, or prior to ordering, whichever comes first, per Section E.4, Item 4 (page 41). No work may begin in any area until material submittals for that area are approved per Section B.28.2 (page 35).

Question #57 (Item 57.00) – Security Protocols for Facility Access: What security protocols govern facility access?

Answer #57: Per Section G.1 (page 50) and Section G.21.2 (pages 55–56), the Contractor must submit a personnel list (full name, place/date of birth, current address, ID number, parents' full names) within 10 calendar days of award.

Security checks are anticipated to take 30 days. Approved personnel receive badges. Unauthorized photography, recording, and geolocation mapping are strictly prohibited per Section G.1(c). All tools and equipment are subject to inspection per Section G.1(d).

Question #58 (Item 58.00) – Non-Disclosure Agreement: Is a non-disclosure agreement required?

Answer #58: The solicitation does not explicitly require a separate NDA.

However, Section G.1(c) (page 50) strictly prohibits unauthorized photography, recording, and geolocation mapping within or near the FAP Base or INL facilities.

All Contractor personnel must comply with INL and FAP security protocols. The Contractor should inquire with the COR regarding any additional confidentiality requirements specific to the FAP Base.

Question #59 (Item 59.00) – Special Permits per Phase: Are special permits required for each phase of construction?

Answer #59: The Government is responsible for obtaining zoning approvals, building permits, and paying associated fees per Section G.25 (page 57). The Contractor is responsible for obtaining all other licenses and permits required by Peruvian law per Section G.2 (page 50), Section G.20.2 (page 55), and FAR 52.236-7, Permits and Responsibilities (Section H.1, page 58). The Contractor must provide written assurance that all subcontractors have obtained requisite licenses and permits per Section G.20.2.

Question #60 (Item 60.00) – Periods of Complete Facility Access Restriction: Will there be periods of complete facility access restriction?

Answer #60: The solicitation acknowledges that the FAP Base is an active military facility. Access restrictions may occur due to base operations per Section G.1 (page 50) and Section E.7 (page 41–42). The Contractor must coordinate with the COR and comply with all FAP Base directives. Offerors should account for potential access interruptions in their schedule and phasing plan.

Base–Callao, Lima, Peru (Q&A sheet)

Question #61 (Item 61.00) – Coordination Authority: Does the Contractor or Embassy coordinate with Base operations?

Answer #61: The Contractor coordinates directly with the COR (INL Logistics Assistant) per Section B.18.2 (page 32) and Section E.7 (page 41–42). The COR serves as the liaison with INL and FAP Base authorities. All formal contractual communications go to the CO per Section F.1 (page 45) and Section F.6 (page 46).

Question #62 (Item 62.00) – Environmental Management Plan: Is an Environmental Management Plan required for demolition/waste?

Answer #62: Yes. Per Section B.13 (pages 28–29), the Contractor must comply with Peruvian environmental law (Ley No. 27314 and Ley No. 28611), segregate waste by type, dispose at approved facilities, and provide documentation of proper disposal. An environmental/waste management plan is a required deliverable per Section B.17, Item 10 (page 31) and Section B.5, Item 2 (page 20).

Question #63 (Item 63.00) – Jobsite Safety Protocols: What are the jobsite safety protocols?

Answer #63: Per Section B.12 (pages 27–28), Section G.8 (page 51), and DOSAR 652.236-70 (pages 81–83), the Contractor must submit a Site- Specific Safety Plan (SSHP) at least 10 working days prior to commencing any activity. High-risk activities (scaffolding, work above 1.8 m, demolition, electrical hazards, etc.) require Activity Hazard Analyses (AHAs) per DOSAR 652.236- 70(a). The U.S. Army Corps of Engineers Safety Manual EM 385-1-1 or OSHA 29 CFR Parts 1910/1926 applies.

Question #64 (Item 64.00) – Personnel Credentials/Badges: What type of credential/badge is required for personnel access?

Answer #64: Per Section G.21.2 (pages 55–56), approved personnel receive a badge issued by the Government following security screening. All Contractor

Base–Callao, Lima, Peru (Q&A sheet) personnel must wear company uniforms or IDs at all times per Section F.5 (page 46). Badges may be revoked for falsification of data or misconduct.

Question #65 (Item 65.00) – Background Checks: Are background checks required for all personnel? Who conducts them?

Answer #65: Yes. Per Section G.21.2 (pages 55–56), the Government conducts security checks on all workers and supervisors. The Contractor must submit the required personnel information within 10 calendar days of award, and checks are anticipated to take 30 days. The Government (U.S. Embassy/INL) conducts the vetting.

Question #66 (Item 66.00) – Mandatory Safety Training: What mandatory safety training is required?

Answer #66: Per Section B.14.2 (page 29), the Contractor shall ensure personnel receive adequate training to properly perform their duties in accordance with international and local regulations prior to start of service. The SSHP required under DOSAR 652.236-70 (pages 81–83) must address Activity Hazard Analyses for specific tasks. Any FAP Base-specific safety induction requirements must be coordinated with the COR.

Question #67 (Item 67.00) – Personnel Rotation and Re-Training: If personnel are replaced, must they repeat mandatory training?

Answer #67: The solicitation does not explicitly address re-training for replacement workers. However, per Section B.14.2 (page 29), all personnel must be adequately trained prior to start of service. Replacement of Key Personnel requires CO approval per Section G.11(b) (page 52) and Section F.5 (page 46). All replacement personnel must be vetted and badged per Section G.21.2 (pages 55–56).

Base–Callao, Lima, Peru (Q&A sheet)

Question #68 (Item 68.00) – Vehicle Permits: Are special permits required for construction vehicles and material delivery?

Answer #68: Yes. Per Section G.1(d) (page 50), all tools, equipment, and materials taken onto or removed from the premises are subject to inspection.

Vehicle and material access must be coordinated with the COR and FAP Base authorities per Section E.7 (page 41–42). The Contractor is responsible for all transportation and logistics per Section E.9 (page 42).

Question #69 (Item 69.00) – Equipment Restrictions: Are certain equipment types restricted?

Answer #69: The solicitation does not enumerate specific prohibited equipment types, but all equipment use must comply with FAP Base protocols per Section G.1 (page 50) and the safety requirements of DOSAR 652.236-70 (pages 81–83).

High-risk equipment (cranes, rigging, etc.) requires specific Activity Hazard Analyses. The Contractor must coordinate equipment access with the COR.

Question #70 (Item 70.00) – Onsite Material Storage: Is onsite material storage permitted? Is secure storage available?

Answer #70: Per Section E.6 (page 41), the Contractor shall confine operations to authorized areas and maintain safe and orderly storage of materials. Temporary storage areas within FAP facilities must be coordinated with the COR. The Government does not guarantee secure storage availability. The Contractor is responsible for protecting materials from weather and damage per Section E.9 (page 42).

Question #71 (Item 71.00) – Tool Restrictions: Are certain tools or equipment prohibited?

Answer #71: The solicitation does not enumerate specific prohibited tools.

However, all tools are subject to inspection upon entry and exit per Section

Base–Callao, Lima, Peru (Q&A sheet)

G.1(d) (page 50). High-risk activities involving tools such as welding/cutting equipment require specific AHAs per DOSAR 652.236-70(a)(6) (page 82). The Contractor must coordinate with the COR and FAP Base authorities regarding any tool restrictions.

Question #72 (Item 72.00) – Labor Force Size: What is the minimum and maximum number of workers allowed on-site simultaneously?

Answer #72: The solicitation does not specify minimum or maximum worker counts. The Contractor must maintain discipline at the site per Section G.21 (page

55) and comply with all FAP Base access protocols. Worker counts are subject to FAP Base access limitations. The Contractor should coordinate with the COR regarding any base-imposed limits on simultaneous personnel.

Question #73 (Item 73.00) – Labor Certifications: Are specific certifications required for construction workers?

Answer #73: Licensed professionals (Civil and Electrical Engineers) must hold valid CIP habilitación (colegiado y habilitado) per Section B.6(d) (page 22), Section G.3 (page 50), and Section L.1 (page 114). General construction workers must be adequately trained per Section B.14.2 (page 29). All personnel must comply with Peruvian occupational safety law (Ley No. 29783 and D.S. No.

005-2012) per Section B.6(b) (page 22).

Question #74 (Item 74.00) – Pre-Employment Medical Examinations: Are pre-employment medical examinations required?

Answer #74: The solicitation does not explicitly require pre-employment medical examinations. However, the Contractor must comply with all applicable Peruvian occupational health and safety regulations per Section B.6(b) (page 22) and Section G.2 (page 50), which may include medical screening requirements under Peruvian law (Ley No. 29783).

Question #75 (Item 75.00) – HSE/SSOMA Training: Is HSE/SSOMA occupational health and safety training mandatory?

Answer #75: Yes. Per Section B.14.2 (page 29) and DOSAR 652.236-70 (pages 81–83), all personnel must receive adequate safety training. The Contractor must comply with Peruvian occupational safety law (Ley No. 29783 and D.S. No. 005- 2012) per Section B.6(b) (page 22), which includes SSOMA requirements.

Question #76 (Item 76.00) – Replacement Workers Without Re-Induction: Can replacement workers be sent without re-induction if primary worker is unavailable?

Answer #76: No. All replacement personnel must be vetted and badged by the Government before accessing the site per Section G.21.2 (pages 55–56), which takes approximately 30 days. Key Personnel replacements require CO approval per Section G.11(b) (page 52). Offerors should plan for this lead time when managing workforce changes.

Question #77 (Item 77.00) – Resident Engineer Requirements: What are the specific requirements for the Resident Engineer?

Answer #77: Per Section B.6(d) (page 22) and Section G.11(a) (page 52), the following licensed professionals are required:

• Civil Engineer: CIP-certified, acts as risk prevention specialist, certifies civil work

• Electrical Engineer: CIP-certified, acts as risk prevention specialist, certifies electrical work Both must be colegiado y habilitado under CIP.

These positions are Key Personnel per Section G.11 and are evaluated under Factor 2 – Key Personnel per Amendment 0002, Section K.4.

Base–Callao, Lima, Peru (Q&A sheet)

Question #78 (Item 78.00) – Civil Engineering Degree Requirement: Must the Resident Engineer hold a Civil Engineering degree or is technical certification sufficient?

Answer #78: A full Civil Engineering professional license (CIP habilitación) is required — technical certification alone is insufficient. Per Section B.6(d) (page 22), Section G.3 (page 50), and Section B.7 (pages 23–25), all design documents must be signed/sealed by a licensed professional who is colegiado y habilitado under the Colegio de Ingenieros del Perú (CIP). This requires a full professional engineering degree and active CIP registration.

Question #79 (Item 79.00) – Active Professional Registration: Must the Resident Engineer maintain active professional registration in Peru?

Answer #79: Yes. Per Section B.6(d) (page 22), Section G.3 (page 50), and the Statement of Responsibility forms in Section B.7 (pages 23–25), engineers must be colegiado y habilitado — meaning actively registered and in good standing with CIP. The Government reserves the right to request proof of professional licensure per Section G.3(b).

Question #80 (Item 80.00) – Prior Embassy Project Experience: Must the Resident Engineer have prior experience with Embassy projects?

Answer #80: Prior Embassy project experience is not a mandatory requirement but is evaluated favorably. Per Amendment 0002, Section K.4 (SF-30, pages 4–5), resumes demonstrating experience with "Government/military facility work" are evaluated under Factor 2 – Key Personnel. Past performance on government contracts is also evaluated under Factor 3 – Past Performance per Section K.5.

Question #81 (Item 81.00) – Independent Licensed Electrical Engineer: Is an independent Licensed Electrical Engineer required for…