Q and A No 1 - RPF AE141998 - 7.10.2026.pdf
PDF 391 KB Posted
- Solicitation number
- AE141998
- Issued by
- California
About this file
This is a Questions and Answers document issued by the Los Angeles County Metropolitan Transportation Authority (LACMTA) on July 10, 2026, addressing inquiries from potential proposers regarding RFP No. AE141998 for CEQA/NEPA Environmental Compliance Services. The RFP seeks a single prime contractor to provide environmental compliance services across LACMTA sites, including CEQA and NEPA document preparation, environmental monitoring, permitting assistance, biological and cultural resource assessments, and technical support. Services are delivered through individual Task Orders issued at LACMTA's sole discretion, with no guaranteed minimum work volume. The contract has a five-year term with no renewal options, and proposals were due August 19, 2026, with a pre-proposal conference held on June 29, 2026. The solicitation is structured as an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a current Not-To-Exceed budget of $30,000,000 over the five-year term, with anticipated work distribution of approximately 80 percent environmental compliance monitoring versus 20 percent document preparation.
Key administrative requirements include mandatory SBE/DVBE participation goals of 33 percent total (30 percent SBE and 3 percent DVBE), with pre-qualification applications required for prime contractors and first-tier subcontractors with subcontract values exceeding $500,000. The contract is cost reimbursable plus fixed fee and subject to Federal Davis-Bacon and California prevailing wage requirements applicable only to Task Orders or portions thereof involving work subject to applicable prevailing wage laws and classifications. Proposers must submit standard professional billing rates with prevailing wages applied at the Task Order level when required, and certified payroll reporting through LCP Tracker is required only for Task Orders involving prevailing wage work. The contractor must maintain qualified personnel across multiple environmental disciplines, including a Program Director with 15 years of experience, and establish a Contracting Outreach and Mentoring Plan mentoring a minimum of three small business firms. Remote work is permitted for document preparation and project management activities, and supporting staff may be adjusted based on workload, performance, and availability, though consistency in the prime's main contract manager is preferable.
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Text version
RFP No. AE141998 Q&A No. 1
July 10, 2026
To: All Plan holders
Subject: Questions and Answers No. 01 RFP No. AE141998 CEQA/NEPA Environmental Compliance Services
Attached please find a list of questions from potential Proposers with Metro’s formal answers, all pertaining to the subject Request for RFP. Please note none of the questions or answers contained in the attachment should be viewed as a change, modification, or revision to the subject RFP requirements.
Any change to the subject RFP will be issued under a formal Amendment to the RFP by Metro.
ATTACHMENTS:
Questions and Answers Spreadsheet
Issued by:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
Stephen Tsang Principal, Contract Administration
The information addressed in the attached Questions and Answers are for information purposes only and are not binding on LACMTA. Only formal written Amendments may revise solicitaion documents.
QUESTIONS AND ANSWERS (Q&A 1)
RFP No. AE141998 1 Q&A No. 1
No.
Date of
Question Question Answer Answer Issued
RFP
Amendment
1 6/30/2026
Beyond the standard prequalification process, does Metro require proposers to disclose any material financial risks, including private equity or hedge fund ownership, pending mergers or acquisitions, restructuring, or bankruptcy proceedings, that could reasonably affect the firm's ability to perform the full term of the contract?
Proposers are required to disclose this information, as part of the Pre- Qualification Application as required by
IP-01 PRE-QUALIFICATION
REQUIREMENTS.
07/09/2026
2 6/30/2026
After contract award, may consultants add specialized subconsultants that were not identified in the original proposal, subject to Metro approval?
Yes. Refer to Exhibit D – Diversity and Economic Opportunity Department Contract Compliance Manual and
ADDENDIX A - ADD DBE OR NON-
DBE SUBCONTRACTORS.
07/09/2026
3 6/30/2026
Will Metro permit substitution of key personnel or specialty subconsultants when required due to workload, availability, or project-specific expertise?
Yes, refer to per GC-07
ORGANIZATIONAL AND KEY
PERSONNEL.
07/09/2026
6/30/2026
Does Metro anticipate awarding this contract to a single firm or multiple firms? If multiple awards are anticipated, how will Task Orders be distributed among the contract holders?
Single firm only. 07/09/2026
Can Metro provide the estimated annual dollar value of Task Orders anticipated to be issued under this contract over the five-year term?
The current Not-To-Exceed budget amount is $30,0000.00
RFP No. AE141998 2 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment
Please provide the historical number of Task Orders issued annually under the predecessor contract(s), including the average and largest Task Order values.
The information requested is not part of this solicitation. To make a Public Records Request, contact Records Services at https://www.metro.net/about/record-services/
Please provide a list of all firms that have held contracts for CEQA/NEPA and Environmental Compliance Services (or substantially similar on-call environmental contracts) for Metro during the past ten (10) years. For each contract, please identify the prime consultant, contract number, contract term, original contract value, total authorized contract value (including amendments), and total amount expended, if available.
The information requested is not part of this solicitation. To make a Public Records Request, contact Records Services at https://www.metro.net/about/record-services/
07/09/2026
8 6/30/2026
Does Metro consider independent environmental compliance oversight to be a critical element of successful Task Order execution, particularly where environmental monitors may be required to document or report non-compliance by other Metro contractors?
An element, yes. Critical element, no. 07/09/2026
9 6/30/2026
Does Metro have a projected list of capital improvement projects, environmental programs, or anticipated Task Orders expected to utilize this contract during the five-year contract term?
Metro provides a listing of Projects at https://www.metro.net/projects/. Please note it is subject to change. There is no list of anticipated Task Orders.
RFP No. AE141998 3 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment
10 6/30/2026
Can Metro provide an estimate of the anticipated percentage of work expected in each discipline (CEQA, NEPA, biology, cultural resources, permitting, environmental monitoring, GIS, hazardous materials, air quality, noise, etc.)?
An estimate cannot be provided per discipline as they will be dynamic requests.
07/09/2026
11 6/30/2026
Approximately what percentage of anticipated work is expected to involve environmental compliance monitoring versus environmental document preparation?
Approximately 80% compliance versus 20% documents. This is subject to change.
07/09/2026
12 6/30/2026
Will Metro permit remote work for document preparation and project management activities, or are consultants expected to provide on-site staff at Metro offices? If so, is there some sort of lease agreement/arrangement?
Consultants are not expected to be at Metro offices.
07/09/2026
13 6/30/2026
Will Task Orders be awarded through mini-competitions among the contract holders, rotational assignments, qualifications-based selection, or another procurement methodology?
No. 07/09/2026
14 6/30/2026
Will Metro establish maximum Task Order values or maximum cumulative annual authorizations for individual consultants?
15 6/30/2026
Does Metro anticipate that biological, archaeological, paleontological, and Native American monitoring will primarily occur during active construction, Dependent on project requirements it could be both.
RFP No. AE141998 4 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment or during pre-construction activities as well?
16 6/30/2026
Will Metro provide standard reporting templates for environmental monitoring, mitigation compliance, and construction documentation, or will contractors be expected to develop project-specific formats?
No templates will be provided. 07/09/2026
17 6/30/2026
Can Metro clarify its expectations regarding the use of Artificial Intelligence identified in Section 4.6? Specifically, what limitations, approval requirements, cybersecurity standards, confidentiality requirements, and quality assurance procedures apply to AI-assisted work products?
While Metro’s agency wide policy is under development, the current expectation is for the consultant to present opportunities to ESD for use of
AI for potential efficiencies or advancements for projects and programs. The Prime is expected to QA all deliverables whether completed with AI or not. Additionally, the expectation is for any Prime and Sub to provide transparency on when AI is being utilized for work products and deliverables and that invoicing will be accurate to labor hours.
07/09/2026
18 6/30/2026
Will Metro require dedicated personnel to remain assigned throughout the contract term, or may staffing be adjusted based on individual Task Orders?
Supporting staff can be adjusted based off workloads, performance, availability, etc. It is preferable if the Prime’s main contract manager stays consistent over the life of the contract, but if they leave the firm or there’s performance issues, then yes they could be replaced.
RFP No. AE141998 5 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment
19 6/30/2026
Is there a Metro policy, formal or informal, to limit a prime vendor to two consecutive CEQA/NEPA contracts?
No. 07/09/2026
20 6/30/2026
EXHIBIT 3 - EVALUATION
CRITERIA F.2 Past Performance references Form V1.0 and three questionnaires. Can Metro please upload these forms to the package, as they are missing?
See Amendment No. 1 07/09/2026 Amendment
No.1
21 6/30/2026
EXHIBIT 3 - EVALUATION
CRITERIA has a "DRAFT" watermark. Will Metro please confirm that this draft is Final?
See Amendment No. 1 07/09/2026 Amendment
No.1
22 6/30/2026
The RFP Submittal Requirements
1.1 General Format, Item 3 states
that "the number of pages for the Proposal shall not exceed 60 (excluding certifications and resumes). Will Metro please confirm that exhibits, the Cover, Table of Contents, and section dividers do not count towards this page limit?
The Exhibits, Cover, Table of Contents, and section dividers do not count towards to page limit.
07/09/2026
23 6/30/2026 Will Metro please confirm that subcontractors should complete Exhibit 7 and Exhibit 8?
Yes. 07/09/2026
24 6/30/2026
The Scope of Services includes preparation of CEQA and NEPA documents, environmental studies, permitting, agency coordination, technical reports, GIS, project management, and other professional consulting services. Please confirm whether
Federal Davis-Bacon and California prevailing wage requirements apply only to work that is subject to the applicable prevailing wage laws and classifications. In general, professional consulting services such as preparation of CEQA and NEPA documents, technical report
RFP No. AE141998 6 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment these professional services are exempt from Federal Davis-Bacon and California prevailing wage requirements, or whether Metro expects prevailing wages to apply to all labor classifications under this contract.
preparation, GIS analysis, and project management are not themselves subject to prevailing wage requirements. However, field activities that fall within covered labor classifications (for example, certain surveying, testing, or similar construction-related work) may be subject to Federal Davis-Bacon and/or California prevailing wage requirements, as applicable. If there is any uncertainty regarding whether specific work is covered, contractors should consult the California Department of Industrial Relations' Prevailing Wage Unit at 415-703-4774 regarding California prevailing wage requirements.
25 6/30/2026
Please clarify whether environmental compliance monitoring services (including biological monitoring, archaeological monitoring, paleontological monitoring, nesting bird monitoring, construction compliance monitoring, hazardous materials monitoring, air quality monitoring, and water quality monitoring) are subject to prevailing wage requirements. If only certain monitoring activities are covered, please identify which activities and expected labor classifications.
Federal Davis-Bacon and California prevailing wage requirements apply only to work that is subject to the applicable prevailing wage laws and classifications. Environmental compliance monitoring services are not categorically subject to prevailing wage requirements. Applicability depends on the nature of the work performed, the applicable labor classification, and the specific project circumstances. If monitoring activities include work that falls within a covered prevailing wage classification, prevailing wage requirements may apply. Contractors are responsible for determining the
RFP No. AE141998 7 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment appropriate labor classifications and compliance with all applicable Federal and California prevailing wage requirements. If there is uncertainty regarding California prevailing wage applicability or labor classifications, contractors may contact the California Department of Industrial Relations (DIR) Prevailing Wage Unit at 415-703- 4774.
26 6/30/2026
For professional environmental staff such as Project Managers, Environmental Planners, CEQA/NEPA Specialists, Biologists, Archaeologists, Paleontologists, GIS Specialists, Air Quality Specialists, and Environmental Scientists, should proposers use their normal professional billing rates, or should prevailing wage classifications be used when these staff perform field assignments?
If the work being performed falls under an applicable Federal Davis-Bacon or
California prevailing wage classification, the applicable prevailing wage requirements shall apply to that work. For work subject to prevailing wage requirements, proposers may use their normal billing rates provided those rates meet or exceed the applicable prevailing wage requirements, including wages and any required employer-paid benefits, as required by law. For work that is not subject to prevailing wage requirements, proposers should use their normal professional billing rates
07/09/2026
27 6/30/2026
Because this is an IDIQ contract containing both professional consulting services and field compliance services, can Metro confirm that prevailing wage requirements will be identified on a Task Order-by-Task Order basis
Prevailing wage requirements will apply only to Task Orders, or portions of Task Orders, involving work subject to applicable prevailing wage laws and classifications, and are not automatically applicable to the entire contract. Contractors are responsible for determining the appropriate labor
RFP No. AE141998 8 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment rather than applied to the entire contract?
classifications and complying with all applicable Federal and California prevailing wage requirements.
28 6/30/2026
Will certified payroll reporting through LCP tracker only be required for Task Orders involving prevailing wage work, or will certified payroll reporting be required for all Task Orders under this contract?
Certified payroll reporting through LCP tracker will only be required for Task Orders, or portions of Task Orders, involving work that is subject to applicable Federal Davis-Bacon and/or California prevailing wage requirements. Certified payroll reporting is not required for work that is not subject to prevailing wage requirements.
29 6/30/2026
The pre-bid labor compliance guidance states that the prime contractor will complete DOL Conformance Requests for classifications not covered under Davis-Bacon. Can Metro provide a list of classifications it anticipates requiring conformance for environmental monitoring and environmental compliance services?
The need for a conformance request will depend on the specific scope of work, the applicable wage determination, and whether an appropriate classification already exists. Contractors are responsible for reviewing the applicable wage determinations and submitting conformance requests, when required, in accordance with U.S. Department of Labor requirements.
30 6/30/2026
Should the labor rates submitted in the Schedule of Quantities and Prices reflect prevailing wage rates for classifications anticipated to perform covered work, or should proposers submit their standard professional billing rates with
Proposers should submit their standard professional Direct Labor billing rates with prevailing wages applied only at the Task Order level when required.
RFP No. AE141998 9 Q&A No. 1
Date of
Question Question Answer Answer Issued
RFP
Amendment prevailing wages applied only at the Task Order level when required?
31 6/30/2026
EXHIBIT 3 - EVALUATION
CRITERIA, Item E. Community Benefits and Workforce Development (5 Points) does not have a corresponding area in the RFP Document Proposal Requirements/Forms. Will Metro please confirm that bidders may provide our response in Item G.
Understanding of the Services and Proposer's Execution Plan?
See Amendment No. 1 07/09/2026 Amendment
No.1
32 6/30/2026
Section 1.2 Proposal Content, Volume I - Technical Proposal, Item G. Understanding of the Services and Proposer's Execution Plan, asks for Offerors proposed approach and execution plan. Exhibit 3 - Evaluation Criteria does not show an associated allocation of points to the Execution Plan. Will Metro please clarify how Item G would be evaluated, or which sub criteria number and letter it would be associated with?
See Amendment No. 1 07/09/2026 Amendment
No.1
The information addressed in the above Questions and Answers are for information purposes only and are not binding on LACMTA. Only formal written Amendments may revise solicitaion documents.
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