FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log (Form E), a documentation template designed to track outreach efforts to Disadvantaged Business Enterprise (DBE) firms for solicitation participation. The form provides a structured format for recording all communications with potential DBE bidders and proposers, requiring documented follow-up for any oral communications made during the solicitation process.

The form captures essential tracking information including the date and time of contact, the method of follow-up communication, the name of the DBE firm and contact person, email and phone contact details, the DBE firm's response status, and confirmation of whether the firm submitted a bid or proposal with the corresponding submittal date. The template includes multiple rows (indicated by sequential text fields and combo boxes) to accommodate tracking communications with multiple DBE firms throughout the solicitation period. All entries require supporting documentation such as emails, faxes, or letters as evidence of communication attempts, ensuring transparency and accountability in the DBE outreach process.