Q and A Bid Amendment 1~5.docx
DOCX document 74 KB Posted
- Solicitation number
- 22DPP00684
- Issued by
- Burlington County, New Jersey
About this file
This document is a bid amendment for Bid Solicitation #22DPP00684 (T0415) for Furniture Unassembled, Unfinished, Including Components, for DEPTCOR and DPMC, issued by the New Jersey Department of the Treasury, Division of Purchase and Property Procurement Bureau. The bid solicitation is seeking quotes for various types of unassembled and unfinished furniture, including office chairs, to be provided to the State of New Jersey and potentially Mercer County and the City of Trenton. The quote submission deadline is February 4, 2022 at 2:00 pm Eastern Time. The bid amendment provides answers to questions from vendors regarding accessing PDF documents, attaching required documents, exceptions to terms and conditions, the specification conformance certification, and the inclusion of office chairs in the bid.
The bid solicitation does not appear to have any set-asides, and there is no information provided on incumbent vendors or the current contracting environment. The funding source and amounts are also not specified. The bid amendment clarifies that the Northfield T3001 FTS TL TA 3" JBUM chair or an equal product meeting the requirements may be offered, and that the EO271 certification is required despite any court injunctions.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
SHEILA Y. OLIVER
Lt. Governor
MAURICE A. GRIFFIN
Acting Director https://www.njstart.gov
January 13, 2022
To: All Interested Vendors {Bidders}
Re: Bid Solicitation # 22DPP00684 Bid Solicitation T0415 Furniture Unassembled, Unfinished, Including Components, DEPTCOR and DPMC
Quote Submission Due Date: 2/4/2022 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to questions.
It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation # 22DPP00684 Bid Solicitation T0415 Furniture Unassembled, Unfinished, Including Components, DEPTCOR and DPMC
Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 | |
| PDF Documents | |
| Question: | When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 | |
| Quote Submission | |
| Question: | Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 | |
| Exceptions | |
| Question: | Will the State allow Vendors to take exception to any of the Standard Terms and Conditions? |
Answer: As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions {SSTC} Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendors {Bidders} suggested changes and the reasons for the suggested changes. Additionally, as stated in Section 4.1, General Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the States rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non responsive.
| 4 | |
| Specification Conformance Certification | |
| Question: | Is a Bidder required to provide the signed Specification Conformance Certification with the Quote? |
Answer: Yes; Vendors {Bidders} are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 4.4.3.
| 5 | |
| Section 3.1.1 Category 1-Seating -All Types (Price Lines 1 through 10) | |
| Question: | Are Office chairs parts of this bid? |
Answer: Yes, Refer to Bid Solicitation Section 3.1.1 “CATEGORY 1 – SEATING - ALL TYPE (PRICE LINES 1 THROUGH 10)”
| 6 | |
| Section 3.6.1.3 Class III Ergonomic Heavy Duty Task Chair – 350 lb. Minimum Rating | |
| Question: | Is Northfield T3001 FTS TL TA 3" JBUM mandatory? |
Answer: Per Bid Solicitation 3.6.1.3 “Northfield T3001 FTS TL TA 3” JBUM or equal may be offered. If an equal is offered it must meet the requirements as identified in the Bid Solicitation to be considered for an award.
| 7 | |
| Section 3.6.1.3 Class III Ergonomic Heavy Duty Task Chair – 350 lb. Minimum Rating | |
| Question: | Is Northfield T3001 FTS TL TA 3" JBUM mandatory will you accept other types of mechanisms? |
Answer: Refer to the above answer under # 6.
| 8 |
| Section 4.4.2.1 Business Registration |
(See also Section 2.1 of the State of New Jersey Standard Terms and Conditions) Question: How can we confirm we have a valid Business Registration Certificate?
Answer: The Vendor {Bidder} can obtain a copy of an existing BRC or obtain information necessary to seek re-instatement of a revoked BRC online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.
Questions can be directed to the Division of Revenue at (609) 292-1730. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.
| 9 |
| Section 1.0 Information for Vendors {Bidders} |
EO 271 Certification
(See also Bid Solicitation Section 3.11 of the State of New Jersey Standard Terms and Conditions) Question: Please confirm this certification is needed due the courts injunction of the Executive order. If it is required will it be enforced during the injunction?
Answer: Yes, this certification is required per Section 1.0 of the Bid Solicitation and Section 3.11 of the New Jersey Standard Terms and Conditions. There are no injunctions imposed on EO271 by the New Jersey Court system. Accordingly, EO271 remains in effect, and the certification is required for this procurement.
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