Q and A B-52782_.docx

This is a Bid Amendment Question and Answer document for the State of Illinois Central Management Services' procurement of 5-day janitorial services at facility L6765 in Sterling, Illinois. The amendment addresses two key inquiries from potential bidders: the total square footage of the office space is approximately 99,000 square feet, and the dumpster is located on the building exterior on the northside of the facility. The bid opening is scheduled for July 7, 2026 at 10:30 CDT. The janitorial services scope includes daily restroom cleaning and disinfection, floor mopping and vacuuming, waste removal, and recycling collection Monday through Friday after business hours, with additional services such as twice-weekly entryway glass cleaning, weekly spray buffing and window dusting, and semi-annual carpet shampooing and tile refinishing. The contract term extends from August 1, 2026 through February 28, 2032, with a minimum service requirement of 75 hours per month, of which at least 65 hours must be dedicated to daily tasks.

This Small Business Set-Aside procurement requires vendor registration in the Illinois Procurement Gateway at the time of bid submission and mandates a detailed working plan submission within five days of contract execution. All supplies and equipment must be environmentally preferable products certified by Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment, and no subcontracting is permitted. Vendors must maintain general commercial liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with workers' compensation insurance. Pricing is estimated rather than firm, with vendors invoicing monthly in arrears based on actual services performed in compliance with Illinois prevailing wage requirements. Award will be made to the responsive and responsible bidder with the lowest overall total price, and bids remain firm for 180 days from opening. A mandatory facility walk-through is available, with attendance potentially required to avoid disqualification.