Q _ A for fuel RFP.docx
DOCX document 15 KB Posted
- Attached to
- Transportation Gas and Diesel Fuel
- Solicitation number
- PE-55928-NONST-2025-000000019
- Issued by
- Terrell County, Georgia
About this file
This document is a Question and Answer session related to a Request for Proposal (RFP) for fuel supply from the government entity. The key details are:
The RFP is seeking over-the-road #2 diesel fuel, with the vendor required to provide assistance with the Omnitech and Veeder Root fuel monitor and pumping system within 20 minutes of notification of a system failure. Fuel deliveries are needed on a weekly basis, possibly more often, in approximately 7,500 gallon increments. The RFP specifies delivery hours of 5 AM to 5 PM, and the sites are all accessible to delivery trucks. The government entity is seeking pricing that includes applicable taxes such as federal LUST, oil spill, and Superfund fees, as well as state motor fuel and environmental fees. Orders will be placed manually on an as-needed basis.
Regarding pricing, the government entity has specified that taxes should be included in the bid price, not invoiced separately. The pricing is to be based on the location/terminal where the freight is received, but it is unclear if this will be tied to a specific index like OPIS. The award will be for both gasoline and diesel to the same supplier.
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Other files
| File | Type | Posted |
|---|---|---|
| Fuel RFP 2024 with W9.pdf |
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Text version
What is the diesel being used for?
Over the road #2 diesel
Can you clarify the specifics of line item #5, "vendor shall provide assistance with Omnitech and Veeder Root Fuel monitor and pumping system within 20 minutes of notification of system failure."?
Assistance coordinating and making repairs including acquiring parts in the event of an electronic or mechanical breakdown of the fuel monitor and pumping system.
How often will the fuel need to be delivered?
Weekly, possibly more often.
Regarding question #4 and $5, if we couldn’t meet the criteria of supplying gas and assistance within 20 minutes will that disqualify us from the award. Would 8 hours be an acceptable time frame?
Refer to question concerning #4 and #5 on Bid Sheet.
Would submitting exceptions to questions #4 and #5 disqualify us from the award?
Alternate response times are requested.
Are taxes to be included in the price submitted?
Taxes should be included.
Is the pricing based on an index such as OPIS and which city is the pricing to be based off?
From the location/terminal where the freight is received
Will this be awarded by product?
Same supplier for both fuels.
Will the site be ordering full loads for deliveries during the contract?
Approximately 7500 gallon deliveries
What are your office hours for receiving Fed Ex packages?
9 AM until 4 PM Is the site accessible to transport trucks?
All sites are accessible.
What are the delivery hours?
5 AM until 5 PM
What type of gasoline distribution are you seeking in the event of a breakdown? Wet hosing? Alternate fuel site? How often have you had tank issues with breaking down and needing this service? Is the service charged at a separate fee from the bid? You state to provide within 20 minutes, is that just a phone response or the actual service in 20 minutes?
On site gasoline fueling source or Alternate fuel site pricing included in bid.
What type of assistance are you looking for regarding Omnitech and Veeder Root monitors? How often have you required that service? Is it to be charged at a separate fee from the bid? Is a response required within 20 minutes or the service needs to be done within 20 minutes?
Assistance required as needed in the event of a problem in 20 minutes.
We show applicable taxes are as follows: For Gas Federal Lust @ .001, Federal oil Spill @ .00193, Federal Superfund @ .00365, State Motor fuel @ .323 and a state environmental fee @ .0075. For diesel we show Federal Lust @ .001, Federal Oil Spill @ .00214, Federal Superfund @ .00405, state motor fuel @ .323 and State environmental @ .0075. Do you want these fees included in our margin or do you want them invoiced separately?
Included in the bid price.
How will orders be placed manual or automatic?
Orders will be placed manually on an as needed basis.
Email address for questions wegienkakl@troup.org
File details come from the government source that posted it. Updated .