Q_A DOT0003153 Final.pdf

GDOT-SPR405 (rev 3-31-2020) Page 1 of 4 eRFQ Questions and Answers eRFQ Number: 48400-DOT0003153 eRFQ Title: Right of Way Turnkey Acquisition

Services - PI 0007692 and 0020052 Issuing Officer: Spencer Lord eRFQ Initially Posted: 11/27/2024 Email Address: slord@dot.ga.gov Date: 12/6/2024

The purpose of this document is to provide answers to supplier questions. Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the above solicitation must occur through a published addendum (or through publication of a new version in Team Georgia Marketplace™). If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

# Questions Referenced Section

Answers

1. The sections are outlined in the body of the RFP as Section A.

Cover Page, Section B.

Administrative Requirements and so forth. In Attachment 1, Administrative Requirements is denoted as B and so forth. Which numbering format would the Department like for us to follow?

Consultants should use the requirements in Attachment 1.

2. What is the NTP to ROW Certification timeframe on page 13 of the RFP?

0007692 – NTP to ROW Auth = 30 Months.

0020052 – NTP to ROW Auth = 30 Months.

3. Even though the RFP contains two PI numbers are we are to submit one fee sheet for the entire project? With past OPD project RFPs with multiple PIs the fee sheet has been broken down per PI.

There should be one fee sheet per PI.

The Exhibit II – Menu of Services will be updated to reflect this.

4. Are right of way plans available for consultants to review?

Yes. An attachment will be provided.

5. Page 14 references consultants Page 14; Section Phase II, line 6 – Will be amended to remove “to PMC via e-mailto:slord@dot.ga.gov

GDOT-SPR405 (rev 3-31-2020) Page 2 of 4

Answers utilizing eBuilder software for deliverable upload. Will this be a requirement or was this from a previous RFP?

builder”. Line 6 should read: Upon receipt of the completed Project Inspection Checklist from Review Appraiser, assign, prepare and submit completed specialty/appraisal reports.

Page 17 line 44”Attend e-Builder training provided by PMC” will be removed.

Page 17 Section D Line 2a. We will remove “via e-Builder”.

Page 18 Section F: We will remove Line

14. Provide e-Builder training assistance.

6. We could not locate reference to a property owners’ meeting in the scope of services section. Will the selected consultant be required to coordinate and host a property owners’ meeting for parcels impacted by the proposed project?

Yes, a property owners meeting will need to be hosted. An addendum will be included to add the following to Phase II on page 14: Schedule the Property Owners Meeting and mail notices to all owners informing them of the time, date, and location of the meeting. Attend and coordinate all activities involving the meeting. Relocation interviews may be conducted at this meeting.

7. Do we need to submit the two (2) separate cost proposals (one for each P.I. number) OR one (1) cost proposal that’s combined together for a total of 246 per parcel fee? or for example: PI # 0007629 for a total per parcel fee for 156 parcels and PI 0020052 for a total per parcel fee for 90 parcels)?

No, please submit one proposal reflecting corridor.

8. RFP stated on page 17, Item 44:

must Attend e-Builder training provided by PMC. Can you confirm this requirement?

Line 44 on page 17 will be removed.

9. Can we submit 11x17 format, for some of the proposal contents/info as applicable, and will each 11x17 be counted as one (1) page?

No, all submissions must be per the RFP document, which state 8.5” x 11” must be used.

10. Is the 10% DBE goal required for this project since there is no federal funding?

Yes.

11. Are plans available? Yes. An attachment will be provided.

12. Can you confirm the let dates? October 2027 for both projects.

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Answers

13 The RFP was posted on the Georgia Procurement Registry mid-afternoon on 11/27/24 under the NIGP code 94615 – Appraisal Services, Real Estate. This code did not push the advertisement to several Right of Way firms because Right of Way Acquisition services use the NIGP code 96866 – Right of Way Services including Title, Relocation, Condemnation, Negotiations, etc.

Given that the posting occurred during a holiday week and the RFP was not pushed out by independent bid services until November 29, would GDOT consider extending the due date to December 20 to allow us time to contact sub-consultants and collect their qualifications and fees?

Yes.

14 Can the Right of Way Project Manager also serve as the Acquisition Manager?

Per the RFP, “Team members must be chosen from the Department’s Right of Way Services Prequalification list and be pre-qualified in the specific disciplines listed above as of the date of your submission. No Team member shall perform more than two (2) of the above disciplines on this contract except the Relocation Negotiation Agent(s), who may perform two (2) other services of the above for a total of up to three (3) services. Additionally, Relocation Benefit Package Preparer(s) cannot perform the services of a Relocation Negotiation Agent(s).”

15 On the last page of the pricing sheet (pg. 25 of the RFP) there is a project total requested for each PI number however the preceding sheets (pg. 20-24) are not labeled with a PI number. This is probably most important for the pre-acquisition services since that pricing is dependent on project

For the Exhibit II – Menu of Services, there will be a separate sheet for each PI.

GDOT-SPR405 (rev 3-31-2020) Page 4 of 4

Answers size. Page 13 of the RFP identifies a preliminary number of parcels and the project sizes are different enough to warrant a different pre-acquisition price for each project. Ideally, the pre-acquisition section should be separated into two and listed twice and labeled for each PI number. Could that be provided as an addendum or how would you like us to provide the pre-acquisition pricing breakdown for each PI number?