Pyramid erosion repair 092022~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: September 2022 File# 5-23-008

PROJECT TITLE: Repair Erosion at Blue Wing Lake

PROJECT NARRATIVE:

Pyramid State Recreation Area (SRA) consists of forested hills, lakes, and ponds. Southern Illinois University owned and used 924 acres of the site for research, transferring the land to the state in 1968 for a State Recreation Area. Additional land acquisition, including the Arch Mineral Properties and the purchase of a satellite area known as Campbell Pond brought the total overall acreage to 19,701, the largest IDNR-managed site in Illinois. More than 500 acres of water form lakes varying in size from 0.1 acres to 276 acres, utilized by the public for recreational opportunities such as fishing and hunting.

The Arch Mineral property is comprised of five (5) management units that includes the Denmark Unit, located approximately 3 miles southeast of Cutler on the Pyatt-Cutler Road in Perry County, Illinois. Blue Wing Lake, approximately a 50-acre water body, is located just along the east side of Denmark Road. Pipestone Creek runs through the middle of this lake from the west to the east and serves as the water control structure maintaining the normal pool elevation of the lake. Once Pipestone Creek exits the footprint of the lake, it meanders to the south adjacent to the east bank of the lake.

On the southeast side of Blue Wing Lake, one of the meanders of Pipestone Creek is approximately 30 feet from the bank of the lake. High velocity water in the creek has eroded a channel between the two (2) water bodies creating an additional conduit at a lower elevation. As a result of the eroded channel, the normal pool elevation of Blue Wing Lake has dropped by approximately 3.5 feet. To re-establish the normal pool elevation, the eroded area shall be repaired; hence, the need for this project.

SCOPE OF WORK:

This project will consist of the Contractor providing all labor, equipment, and materials needed to repair the eroded channel located between Blue Wing Lake and Pipestone Creek in order to re-establish the normal pool elevation in the lake. As depicted on Sheet A-1 of the Plan Sheets in Attachment 3, access to the project area is by a mowed path through a management area consisting of various types of vegetation and tree growth. Therefore, ideal timing for the construction activities will be during dry soil conditions, preferably during the winter months.

The eroded channel consists of an area 15 feet wide by 30 feet in length and 6 feet in depth. However, an additional 10 feet wide area to the south for the entire 30 feet in length is unstable and shall be removed. The material from the excavation shall be utilized to construct a 3 feet high earthen cofferdam around the upstream side to keep the project area dry during the construction activities. Once the entire 25 feet wide by 30 feet in length by 6 feet in depth area is exposed, the Contractor shall excavate two (2) keyways 3 feet in depth for the full 25 feet in width at the locations identified on the cross-section. These keyways will provide lateral stability for the fill material by locking it into the native clay soil. The estimated quantity of earth excavation is approximately 81 cu. yards. Any excess excavation material will be disposed of on-site at a location as directed by the Site Superintendent.

The Contractor will furnish suitable fill material to backfill the eroded channel in accordance with Section 205 of the most recent edition of the Standard Specifications for Road and Bridge Construction. The source of the fill material shall be approved by the Regional Engineer prior to placement. The estimated quantity of furnished excavation material to construct the embankment is approximately 225 cu. yards, inclusive of the 25% swell factor.

The embankment will be constructed in accordance with Section 205 of the most recent edition of the Standard Specifications for Road and Bridge Construction. The embankment will be constructed in lifts not to exceed 8 inches thick when in loose condition, shall be uniform across the entire cross-section of the project area and thoroughly compacted in accordance with Article 205.06, prior to the next lift being placed. The full depth of the embankment (approximately 6 feet) will match the height of the existing embankment adjacent to the project area.

Once the embankment is placed, the front slope (nearest to the lake) and the back slope (nearest to the creek) will be armored with RR 4 rip rap at a 1.5:1 slope. The rip rap shall be placed in accordance with Section 281 of the most recent edition of the Standard Specifications for Road and Bridge Construction. The estimated quantity of rip rap required is approximately 65 tons.

Once the embankment construction is complete, the Contractor shall remove the cofferdam and dispose the material on-site at a location as directed by the Site Superintendent. The top portion of the embankment shall be seeded and mulched in accordance with Sections 250 and 251 of the most recent edition of the Standard Specifications for Road and Bridge Construction.

ATTACHMENTS:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded Contractor must have 3 years of experience in the general construction industry and be able to provide documentation of completion of at least 3 projects similar in size and scope to this one.

2) All work will be done in compliance with the most current edition of the Standard Specifications for Road and Bridge Construction.

3) The quantities specified in the scope of work and on the plans are estimated, it is the Contractor’s responsibility to verify the dimensions and quantities prior to placing a bid.

B. Project Instructions and Notes:

Given the access to the project location, construction activities can only commence once soil conditions are conducive for the operation of heavy equipment. Suitable conditions will be determined cooperatively between the Site Superintendent and the Contractor. A material stockpile area will be identified in the field, so the Contractor can store materials as near as possible to the project area.

1) Work Completed by Prime Contractor:

A minimum of fifty percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with Site Superintendent Cha Hill or site staff.

3) Deliverables and Staff Training:

N/A.

4) Independent Testing:

N/A.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

7) As-Built Markups:

N/A.

8) Extended Warranty:

a. Seeded areas shall be warranted for a period of one year plus one growing season.

9) Contractor’s Schedule of Values:

1) Project Meeting

Refer to the BidBuy solicitation for meeting date and time. The meeting location will be held at Pyramid SRA site - Denmark Building, 1165 Tangen Cemetery Road, Cutler, Illinois 62238, in Perry County. Office phone: (618) 357-2574.

2) COVID-19 Requirements

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

3) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

4) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

5) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project. No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

7) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

18) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

22) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of Natural Resources reserves the right to reject any or all bids.

25) Term of Contract

26) Bid Submittal

Bids should be submitted electronically on BidBuy.

27) Bid Submittal Date and Time

Refer to the BIDBUY solicitation for the bid date and time.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Eric.Michael2@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Eric.Michael2@illinois.gov email address.

Project Architect/Engineer:

11731 North Highway 37 Benton, IL 62812