PWS WKVB333001_CY22-23_Used Oil Disposal 19MAY2022.docx

Project Name: Used Oil Disposal Project #: WKVB333001_CY22-23_Used Oil Disposal 25 April 2022 NY Air National Guard 106th Rescue Wing Francis S. Gabreski Airport (ANG) 150 Old Riverhead Road Westhampton Beach, N.Y. 11978-1201

1.0 GENERAL SCOPE OF WORK: The Contractor shall provide all supervision, labor, parts, equipment, tools, and supplies required to remove and properly dispose of used oil in accordance with all applicable laws and regulations. The contractor shall provide all personnel and quality control necessary to perform contents of contract to government satisfaction as defined in this statement of work (SOW).

1.1 PERIOD OF PERFORMANCE: The Period of Performance shall be 365 days from the Notice to Proceed. The start date will be “on or about” 01 September 2022, 01 September 2023, 01 September 2024, 01 September 2025.

1.2 ACRONYMS AND DEFINITIONS:

1.2.1 Acronyms:

1.2.2 Definitions:

1.2.2.1 Base Civil Engineer – Final authority on the Installation for all issues related to Real Property management.

1.2.2.2 Competent Person – a person designated in writing, who, through training, knowledge, and experience is capable of identifying, evaluating, and addressing existing and predictable hazards in the working environment or working conditions that are dangerous to personnel, and who has authorization to take prompt corrective measures with regards to such hazards.

1.2.2.3 Contractor – A supplier or vendor awarded a contract to provide a specific product or service to the Government. The term used in this contract refers to the Prime contractor.

1.2.2.4 Contracting Officer – Individual with authority to negotiate and sign contracts on behalf of the Government.

1.2.2.5 Contracting Officer’s Representative – Individual delegated authority to act on behalf of the Contracting Officer with regard to specific contracts and contracting authority.

1.2.2.6 Defective Work – Any work performed by the Contractor that does not meet the Government’s satisfaction in accordance with the project specifications.

1.2.2.7 Definable Feature of Work – A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment.

1.2.2.8 Deliverable – Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

1.2.2.9 Government – Refers to the United States Government and the United States Air Force as represented by the 106th Rescue Wing and New York Air National Guard.

1.2.2.10 Hazardous Material – Any substances that are a risk to health, safety, property or the environment. For this contract, hazardous materials include, but are not limited to, any substances that are a healthy or physical hazard, regulated in its disposal by the U.S. Environmental Protection Agency, hazardous as defined by U.S. Department of Transportation regulations, covered under the Emergency Planning and Community Right-to-Know Act tracking requirement, covered under the Occupational Safety and Health Administration hazard communication standard, or are classified as a Class I or II Ozone Depleting Substance.

1.2.2.11 Installation – The Government property under the control of the 106th Rescue Wing and the New York Air National Guard.

1.2.2.12 Key Personnel – Any member of the Contractor team that needs to be specifically identified to the Government, including but not limited to, supervision and Contractor administrative staff, Competent Persons, Qualified Persons, subcontractor points of contact, etc.

1.2.2.13 Notice to Proceed – Written notification from the Contracting Officer to proceed with construction activities.

1.2.2.14 Operations Security – Actions that prevent sensitive information from falling into adversaries’ control.

1.2.2.15 Period of Performance – Contractual timeline required for the Contractor to fulfill the requirements of the contract to the satisfaction of the Government.

1.2.2.16 Physical Security – Actions that prevent the loss or damage of Government property.

1.2.2.17 Qualified Person – a person designated in writing, who by possession of a recognized degree, certificate, or professional standing, or extensive knowledge, training, and experience, has successfully demonstrated their ability to solve or resolve problems related to the subject matter, the work, or the project.

1.2.2.18 Quality Control – All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

1.2.2.19 Real Property – Lands, buildings, structures, utilities systems, improvements, and appurtenances thereto. Includes equipment attached to and made part of buildings and structures but not movable equipment.

1.2.2.20 Subcontractor – One that enters into a contract with the Prime contractor. The Government does not have privity of contract with the subcontractor.

1.2.2.21 Submittal – Written and/or physical information provided by the Prime contractor for Government review and acceptance.

1.2.2.20 Work Site – Any premise or site where work is performed for and/or in connection with this contract.

2 GENERAL REQUIREMENTS

2.0 Contractor Installation Access: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.0.1 Construction hours for the installation are from 0730 – 1700 hours (7:30 am – 5:00 pm), Monday through Friday. Any request for a deviation from these posted work hours needs to be submitted, in writing, to the CO at least two weeks before the requested schedule change. Any requests for changing the working hours is purely at the convenience of the Government and rejected requests do not exonerate the Contractor from the contract requirements.

2.0.2 All Contractor employees and Subcontractors shall register through the Defense Biometric Identification System (DBIDS) website through the following link to request entry to the installation: https://dbids-global-enroll.dmdc.mil/preenrollui/

Once completed, Contractor and Subcontractor employees will receive a confirmation screen with a QR code and/or barcode. This needs to be printed or saved to a mobile device and can be presented at the gate for entry.

2.0.3 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. The Contractor is responsible for requesting compensation for any lost time through the CO for approval. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

2.0.4 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

2.0.5 The Contractor is responsible for ensuring proper documentation is received for personnel passes in time to avoid any delay in project start of performance. Any additional time required for obtaining badges and passes as required for access to the installation will not necessarily be grounds for additional time granted to complete the project, if passes are delayed due to Contractor actions. All traffic will enter through the Main Gate. The Government reserves the right to deny access to any person, with no consequence to the contract. All contractor personnel shall prominently display the visitor’s badge at all times while on the installation.

2.0.6 All vehicles entering the installation must have a valid registration in the respective state of registration, proof of insurance, safety inspection, and car rental agreement, if applicable.

2.1 Recognized Holidays: The following are recognized United States (US) holidays as published under 5 U.S. Code § 6103. The contractor shall not perform services on these days without explicit written approval from the CO:

New Year’s Day Martin Luther King, Jr.’s Birthday Washington’s Birthday (President’s Day) Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

2.2 Physical Security: The contractor shall safeguard all Government property on and around the work site. At the close of each work period, ensure that Government and Contractor property is secured. The Government is not responsible for lost or missing items resulting from Contractor failure to secure materials.

2.3 OPSEC Requirements: The contractor shall safeguard all Government information and prevent the unauthorized release of protected information. The Contractor will be responsible for failing to protect sensitive information obtained or released as a result of this contract.

2.4 Project Supervision: The Contractor shall have at least one qualified Project Superintendent capable of reading, writing, and conversing fluently in the English language. The CO can remove any supervisor at any time during the project if the Government determines him or her unfit for duty, at no expense to the Government. The CO may authorize an individual to serve in more than one capacity but may rescind that authorization at any time, at no expense to the Government.

2.4.1 Project Superintendent Qualifications: The Contractor shall submit qualifications, in resume format, of the proposed Project Superintendent and any alternates for Government approval. The Project Superintendent is primarily responsible for managing and coordinating production and schedule control on the project. The Project Superintendent will be the Government’s primary point of contact for this contract.

2.5 Quality Control: The Contractor shall establish and maintain an effective QC program that consists of plans, procedures, and organization necessary to identify, prevent, and ensure non-recurrence of defective work. The Project Superintendent will also be responsible for management of the QC program to ensure successful completion of this contract.

2.5.1 There is no separate payment associated with providing and maintaining an effective QC program. All associated costs should be included in the overall pricing schedule.

2.6 Testing Reports and Samples: If required within the technical specifications of this contract, perform specified testing to verify that control measures are adequate to provide a product that conforms to contract requirements. Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. All testing should be accomplished by an outside laboratory approved by the CO. If outside testing is required per contract, submit qualifications and certifications of the laboratory for CO approval. The Government reserves the right to check both onsite and offsite testing equipment for compliance with the contract specifications at no additional cost to the Government.

2.7 Project Schedule: Contractor is responsible to schedule installation visits at least one month in advance with the CO and COR. Changes to the pick-up schedule must be submitted in writing (or over email) to the CO and COR but the Government is not responsible for the Contractor’s inability to meet on a scheduled date.

2.8 Submittals: RESERVED.

2.9 Construction Meetings: RESERVED.

2.10 Standard Material & Workmanship: All services and work performed under this contract will meet or exceed industry standard. Any equipment used by the Contractor shall be in fair, or better, condition and not contain any defects or malfunctioning components that may pose a risk to the installation or its employees.

2.11 Material & Equipment Storage: RESERVED.

2.12 Completion Inspections: RESERVED.

2.13 Safety: The Contractor personnel shall work in a safe manner in accordance with Government and OSHA standards. Determination of what constitutes unsafe practices is at the discretion of Government personnel. Failure of the Contractor supervisors to ensure Contractor personnel work safely and with the proper gear may require a stoppage of work and/or removal of the workers at no cost or delay charged to the Government. All Contractor personnel shall have appropriate clothing and PPE worn at all times. At a minimum, this includes wearing work pants and shirts, work boots and yellow or orange bright reflective safety vests. Loose fitting clothing and open toed shoes are not allowed on the work site. Additionally, some tasks require additional protection: i.e., safety glasses, hearing protection, masks, etc. that shall be required for certain tasks. Safety harnesses shall be required for workers performing elevated work.

2.13.1 Competent Persons: Unless otherwise directed in the specifications, it is the Contractor’s responsibility to determine the need for Competent Persons based on the technical specifications and work required for this contract. The Contractor shall submit the qualifications, in resume format, for identified individuals and the specific tasks they are required for to the CO for approval.

2.13.2 Qualified Persons: Unless otherwise directed in the specifications, it is the Contractor’s responsibility to determine the need for Qualified Persons based on the technical specifications and work required for this contract. The Contractor shall submit the qualifications, in resume format, for identified individuals and the specific tasks they are required for to the CO for approval.

2.14 Accident Prevention: The Contractor shall comply with the following safety requirements while performing work under this contract:

2.14.1 Use diligent care not to damage the facility or government assets in the project area while in performance of this contract. Damage caused by the Contractor will be repaired to pre-existing condition or better at no additional cost to the Government.

2.14.2 The contractor shall maintain a clean and secured work area at all times. Free of trip hazards and debris generated by project actions and secured against accidental intrusions by non-project personnel.

2.14.3 The Contractor shall ensure that any open excavations are covered, secured, and clearly marked/identified at the end of each work day or when there are not Contractor personnel on site.

2.15 Traffic Control Devices: RESERVED.

2.16 Vehicles: All vehicles operated by the Contactor will obey all traffic signs and laws while operating on the installation.

2.17 Electrical extension cords: may be used on a temporary basis to provide power to tools and equipment. Do not overload extension cords. Any frayed or spliced extension cords are prohibited. Power supply will be the responsibility of the contractor.

2.18 Fire Prevention: The prevention of fire is imperative during construction projects. The Contractor is responsible for enforcing fire safety in his work area. The Contractor shall have serviceable fire extinguishers readily available at all times if necessary. Extinguishers shall be supplied by the Contractor. Any hot work will require a burn permit from the Fire Department.

2.18.1 Smoking is prohibited inside buildings and within 50 feet of flammable and combustible liquids. Contractor must designate authorized smoking areas and must provide flameproof canisters or receptacles to capture and safely dispose of discarded tobacco materials.

2.19 Work Clearance and Approval: RESERVED.

2.20 Inspection by Government Agents: RESERVED.

2.21 Permits: All required permitting (with both on- and off-base entities) is the responsibility of the Contractor. Any required permits from off-base entities must be vetted for concurrence through the BCE and/or CO prior to submittal.

2.22 Construction Debris: Disposal of all debris is the responsibility of the Contractor and the disposal shall be done in accordance with all applicable laws. Debris from the work site shall be removed and transported in a manner that prevents spillage on streets and adjacent areas. The contractor shall submit waste/recycling manifests with descriptions of all rubbish/debris and recycled matter removed from the base, including weights and the final location of the rubbish/debris or recycled material. All dumpsters shall be fully covered and secured at the end of each work day while on Base. Extreme caution shall be taken to eliminate any source of Foreign Object Debris (FOD) when working on or near airfield pavements.

The Contractor shall be responsible for the covering of open bodied vehicles transporting any material likely to create air pollution or become debris while on base. All mud, dirt, debris, foreign objects, trash, or spills (including Sub-Contractors and suppliers) on a street or parking lot, used as access to the work site or staging area shall be cleaned off the same day. The Contractor is responsible for any damage caused by lack of positive control over debris.

2.23 Environmental Protection: The Contractor shall comply with all applicable federal and state laws regarding protection of the environment during construction.

2.23.1 Hazardous Materials Approval: In the event the Contractor brings any hazardous material (HM) on to the installation, the Contractor shall notify the CO and BCE and provide a list of each material and the quantity of material for all proposed HM on the Hazardous Material Identification Worksheet (HMIW) at monthly intervals. The Contractor HMIW will be provided to the Contractor at, or prior to, the Pre-Construction meeting if HM are required for the project. The Contractor shall provide a safety data sheet (SDS) for each HM brought on the installation.

2.23.4 Accidental Spills: The Contractor shall immediately report to the CO and COR any issues or incidents which may indicate potential imminent risk to Government personnel or the environment. Following the notification, the Contractor shall be available to the CO for instructions regarding remediation of the release. Contractor should be aware of “you spill, you dig” policies related to working on the installation and be prepared to respond to a release caused by the Contractor’s personnel. To report a release or spill, contact the CO, COR, and BCE as soon as possible. Report the following:

3 TECHNICAL REQUIREMENTS

3.0 Narrative: Contractor is responsible for extracting, collecting, and disposing of used oil from Satellite Accumulation Points (SAPs) on the Installation at least every 90 days (minimum once a quarter). The volume of used oil for pickup ranges from 300 – 1000 gallons every three months depending on operations. The operations on the installation generally preclude the used oil on the installation from having over 1,000 PPM of halogens so it can be recycled. The Contractor can expect almost all used oil to be recyclable but should be prepared for NO MORE THAN 5% of the total volume in a year to contain more than 1,000 PPM of halogens. The Government shall not be responsible for increased disposal costs related to excess halogens in used oil.

3.1 Requirements

3.1.1 The Contractor will properly recycle and dispose of used oil collected from the installation in accordance with 40 CFR 279 and 6 NYCRR Part 374-2.

3.1.2 The Contractor shall be registered, and in good standing, with the U.S. Environmental Protection Agency (EPA) and have a valid EPA number. The Contractor shall be required to provide a copy of their compliance data from the EPA’s Enforcement and Compliance History Online database (ECHO) https://echo.epa.gov to the CO.

3.1.3 The Contractor shall be responsible for providing a vehicle or mobile platform capable of gathering used oil from seven (7) geographically separated SAPs or shops that produce large quantities of P.O.L (petroleum, oil and lubricants). Used oil is typically stored in regulated storage tanks such as 55-gallon closed-head drums and/or bowsers (please see pictures below). Most shops use 55-gallon drums. However, 2 shops (POL and Fuels) have 3 bowsers ranging from 220-400 gallons that are not typically full. The Contractor shall provide equipment capable of removing used oil from these multiple storage mediums, such as long, flexible hoses capable of fitting into a 2 inch bung of a closed-head drum. The contractor will not be removing or moving any containers, just extracting the used oil.

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