PWS - W912PB20Q3070.pdf

409th CSB Ver 5 20180730

PERFORMANCE WORK STATEMENT (PWS)

Maintenance, Repair and Safety Inspection on Personnel- and Freight Elevators at

USAG Bavaria, Military Communities:

- Tower Barracks Grafenwöhr

- Rose Barracks Vilseck

- Hohenfels

- Garmisch‐Partenkirchen

Part 1

General Information

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide annual maintenance, repairs and recurring safety inspections on Personnel and Freight Elevators hereafter referred to as Elevator Systems within the USAG Bavaria Military Communities. Services of the contractor comprise all labor and incidental costs which arise for the administration, control, supervision, planning, operation, inspection, testing and measuring, adjustment, maintenance, trouble-shooting, repair and replacement of parts and material.

1.2 Background: Services includes maintenance, repair and safety inspection. The services are mandatory to keep the elevator systems in a reliable state of functionality. Without periodic maintenance and recurring safety inspections, elevator systems are at risk of failure and malfunctions and will cause further expensive damages and repairs as well as cause a high-risk impact on mission and safety to life.

1.3 Scope: The Contractor shall provide non-personal services for recurring annual maintenance, safety inspection, routine and on-call repair services on elevator systems of various types and manufacturers. The Contractor shall provide services on a call or scheduled basis at the following USAG Bavaria Military Communities:

- Tower Barracks Grafenwoehr (TB),

- Rose Barracks Vilseck (RB),

- Hohenfels (HOH),

- Garmisch-Partenkirchen (GAP).

The Contractor shall provide management and supervision, technical personnel, supplies, facilities, transportation, tools, general and specialized equipment, electronically communication equipment, all conventional and special measurement devices, scaffolds, lifting platforms all parts and materials and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

The Contractor shall observe, adhere to and comply with all pertinent US and German Host Nation laws, regulations, ordinances, technical and safety rules valid during the life of this contract. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The contractor shall schedule and perform recurring maintenance (RM) for all systems as requested under this contract in accordance with (IAW) Attachment 1 and the manufacturer’s maintenance manuals.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after the date of contract award (Deliverable # 1). The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have five (5) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) days upon completion of each option period (Deliverable # 2).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) working hours of identifying those issues. Verbal reports shall be followed up by written reports within five (5) day.

(Deliverable # 3).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer or for Emergency Service purposes. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer or for Emergency Service purposes. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 07:30 to 16:00, Monday thru Friday except U.S. and Host Nation Holidays identified in paragraph 1.5.3.1/ 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: see Para 1.5.4.1

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between 07:30 to 16:00, Monday thru Friday except U.S. Holidays and Host Nation Holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at USAG Bavaria Military Communities Tower Barracks Grafenwoehr, Rose Barracks Vilseck, Hohenfels, and Garmisch-Partenkirchen.

1.5.6.1 USAG Bavaria Tower Barracks Grafenwoehr (TB): located between the towns Nürnberg and Weiden app.

70km north-east of Nürnberg, Federal Republic of Germany

1.5.6.2 USAG Bavaria Rose Barracks Vilseck (RB): located between the towns Nürnberg and Weiden app. 50km north-east of Nürnberg, approx. 30 km south-west of Tower Barracks Grafenwöhr, Federal Republic of Germany

1.5.6.3 USAG Bavaria Hohenfels (HOH): located near the town of Hohenfels, approx. 50 km south-east of Nürnberg, in the south-east area of the Federal Republic of Germany.

1.5.6.4 USAG Bavaria Garmisch-Partenkirchen (GAP): located near town Garmisch-Partenkirchen, approx. 90 km south of Munich in the south area of the Federal Republic of Germany.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: The Contractor shall remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Contractor’s employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not be the basis for a claim by the Contractor and will not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to

U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

1.6.3.1 Initial Installation Pass Log: The Contractor shall provide the Initial Installation Pass Log for all employees and subcontractors employees working under this contract at the Post Award Conference (Deliverable # 4). The log must at a minimum contain the following information: first and last name, date of birth and the place of residence of the employee.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) calendar days after any changes to the log (Deliverable # 5).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) workdays (Deliverable # 6).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor is responsible for collection of all outstanding installation access passes and returning them to the issuing office within five (5) workdays (Deliverable # 6)

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan (Ref. QCP, Para 1.5.1 / Deliverable # 1). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of

Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any Post Award Conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

a. Contract Manager (CM): Contractor shall nominate a CM and an Alternate Contract Manager (A/CM) who shall act for the Contractor when the CM is absent. CM and A/CM shall be responsible for conducting continual overall management and coordination for all places of performance outlined in Para 1.5.6. The contract manager and his alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or his alternate shall be available between 07:30 to 16:00, Monday thru Friday except when the government facility is closed for administrative reasons.

b. Site Foreman (SF): The Contractor shall assign a site foreman for each individual place of performance who is the first POC for the COR and shall have the authority to act on or make decisions for the Contractor on all matters pertaining the day-to-day business of this contract and work performance. The site foreman shall be available by telephone, fax and electronic mail communications between 07:30 to 16:00, Monday thru Friday except when the government facility is closed for administrative reasons.

c. Technician: Contractor shall appoint at least one certified Technician for each individual place of performance.

The Contractor shall provide a list with requested key personnel information (e.g. training and qualification, evidence of qualifications and period of experience) with the submission of offer.

Qualifications for the Contractor and all key personnel are listed below:

1.10.1 Special Qualifications / Certifications: The work asked for in this PWS is to be accomplished by a contractor experienced in the field of Maintenance, Safety Inspection and Repair of Elevator Systems. The certification of the contractor, their personnel and sub-contractor personnel shall be an essential part of contractor’s quality control plan (Ref.

Para1.5.1. QCP).

The Contractor shall provide a list with requested contractor qualification (Deliverable # 7) and key personnel information (e.g. training and qualification, evidence of qualifications and period of experience, Deliverable # 12) with the submission of offer.

- Contractor, Sub-Contractor including all performing personnel shall have a minimum documented experience of five (5) years in this field of duties.

- The Contractor shall be certified IAW DIN EN ISO 9001 (Quality Management) and DIN EN ISO 14001

(Environmental Management System). The Contractor shall submit the certificates to the KO with the submission of offer (Deliverable # 7).

1.10.2 Contract Manager and Site Foreman: The CM and SF and their alternate(s) shall have minimum experience of five (5) years in their respective field and shall be able to communicate in English at Level II. The key personnel shall be able to satisfy most work requirements with language usage that is acceptable and effective. The key personnel shall be able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social and professional topics. Also the key personnel shall be able to read within a normal range of speed and with almost complete comprehension, a variety of material on unfamiliar subjects. Can comprehend a variety of styles and forms pertinent to professional needs. Rarely misinterprets texts.

1.10.3 Technician: All, contractors and sub-contractors technicians performing maintenance, safety inspection and repair work on Elevator Systems shall be Qualified Persons or Technical Experts, certified by independent approved certifying organizations (e.g. TÜV, DEKRA, Technical Review Board) or equal test organizations. Technicians shall demonstrate their expertise by successfully attending at least one of the following courses of instruction or seminars:

1.10.3.1 Qualified Person or Technical Expert for Elevator Systems.

1.10.3.2 Qualified Person or Technical Expert for Safety Inspection at Elevator Systems.

1.10.3.3 Manufacturers Specialized Training and Authorization for the performance of maintenance, repairs, testing, adjustment, safety inspections from various manufactures of Elevator Systems:

Schmitt & Sohn, Thyssen, Hiro, Vestner Riedl, Rangger Zippo, Stenhoz, Nussbaum, Maerkisches Werk, Bruck Aufzugbau, Gebhardt Foerdertechnik.

1.10.3.4 Proof as a qualified electrician IAW DGUV 3 (Unfallverhütungsvorschrift, Elektrische Anlagen und Betriebsmittel / Accident Prevention Regulations, Electrical Installations and Equipment) and DIN VDE 0105-100 (Anlagenpruefung - Betrieb von elektrischen Anlagen / Inspection - Operation of electrical systems).

The Contractor shall provide a list with requested key personnel information IAW Para 1.10.2 to 1.10.3.4 (e.g. training and qualification, evidence of qualifications and period of experience) with the submission of offer (Deliverable # 12).

1.10.4 Other Personnel: All other contractor's service personnel that perform work under this contract shall have at a minimum a German Journeyman’s Certificate (Gesellenbrief) or shall have an apprenticeship in either a mechanical or electric field.

The contractor shall submit information and qualification for Other Personnel to the COR at the Post Award Conference or NLT 10 days after contract award (Deliverable # 13).

Furthermore Contractor’s performing personnel shall specifically meet all applicable European and German safety/accident prevention laws, regulations and ordinances such as law covering implementation of work safety measures for improvement of safety and for sanitary precautions of employees on the job and law on work safety regulations IAW Part 6.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 RESERVED

1.12.2 RESERVED

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable # 8). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention: Contractor, Sub- Contractor as well as any other personnel performing work under this contract shall accomplish services in accordance with all pertinent regulations, manufacturer guidelines and ordinances in their effective latest version. All these regulations determined under Part No 6 of this PWS are binding and to be observed during the life of contract.

1.20.1 Host Nation Safety Laws and Regulations: Contractors, subcontractors and as well as any other performing personnel shall observe, adhere, comply with, all applicable laws, regulations, technical and safety regulations and manufacturer's guidelines in their effective latest version in their current version valid during the term of this agreement stated in Part 6.

1.20.1.1 RESERVED

1.20.1.2 RESERVED

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: Adherence of all environmental compliances is mandatory for all personnel performing work under this contractor. The Contractor shall ensure that all Contractor controlled activities on USAG Bavaria installations are conducted in accordance with the USAG Bavaria Spill Prevention and Response Plan, Final Governing Standards-Germany, and applicable German environmental laws/standards. Contractor shall be in possess of all regulations pertaining handling of dangerous goods (German Waste Disposal Law). Contractor personnel shall be familiar with the pertaining hazardous good regulations and shall be required to maintain applicable hazardous goods data sheets.

The contractor shall ensure that all systems covered under this contract operate IAW local, State, Federal and DA air and water pollution control requirements.

Contractor shall be prepared in case of any possible environmental violation under this contract. The contractor shall notify the COR within one (1) hour upon spilling of hazardous materials. The contractor shall be responsible for the prompt and proper cleanup and disposal of hazardous materials spills. Any spillage caused by improper work performance shall be properly cleaned and residues properly disposed of by the Contractor at their own expense.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training:

All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days (Deliverable # 9) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months (Deliverable # 9) except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) days after completion of the training (Ref. Attachment 2 – Confirmation AT/OPSEC/iWatch Training, Deliverable # 9).

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (Deliverable # 10). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (Deliverable # 10).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training or the COR provides Level I OPSEC Training Slides (Power Point Presentation) to the Contractor for internal contractors training. The verification of the completed training (web based certificate, signed attendance sheet) shall be provided to the COR within ten (10) calendar days after completion of the training (Ref. Attachment 2 – Confirmation AT/OPSEC/iWatch Training).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance. Verification of the training shall be provided to the COR within

(10) calendar days after completion of the training (Deliverable # 11, Ref. Attachment 2 – Confirmation AT, OPSEC, iWatch Training). Training slides can be found on the Army OneSource web site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training: RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Authorization to Perform Services in Germany

1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

1.26 Government Property and Services: RESERVED

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-Acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment in Place (EIP) - Any piece of equipment (including components and ancillary parts) permanently fixed in place such as, but not limited to facilities, air conditioning- and refrigeration systems, motors, pumps, instrumentation (controllers, indicators, recorders, including primary devices), control valves (mixing, pressure, flow), lift devices (hoists and chain falls), hydraulic systems.

Government-Furnished Property (GFP) - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Preventive Maintenance (PM) - Preventive Maintenance are recurring maintenance measures on equipment or system components performed on an recurring schedule (annual, semiannual, quarterly, monthly, weekly or daily schedule) as recommended by the manufacturer or as directed by the COR approved standard of the industry predominant in trade in order to extend the life of the equipment and to minimize breakdowns. PM includes inspection, adjustment, cleaning, lubrication, parts replacement, calibration, testing, trouble-shooting and repair for performance.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS.

The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Emergency On Call Service: An “emergency on-call service” is defined as a reaction to an emergency call that is not scheduled and is performed on an on-call basis as identified by the Government after regular duty hours, Government and Host Nation Holidays.

An emergency call will be placed for a malfunction in which a failure is considered to be a danger to life and/or property, including loss of perishable goods, or prevents the user from performing assigned missions.

Emergency on-call services will be ordered by the determined Government personnel and by the Emergency Service Order Desks (Fire Department) of the individual military community (except Garmisch) after regular duty hours.

An Emergency On-Call Repair Service will be performed on a firm fixed price basis per call, and shall include all costs associated with the technician’s travel to the site, as well as pure labor hours, tools and equipment needed to diagnose the defect.

2.3 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative ADPE Automated Data Processing Equipment AE Army in Europe

AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility APMS Annual Preventive Maintenance Schedule AR Army Regulation ASR A1.7, Technical Rules at Work Stations –“Power Operated Doors and Gates”, AT Anti-terrorism CCR Cost Consumption Report CE Cost Estimates CFR Code of Federal Regulations CLIN Contract Line Item Number (ITEM) CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DEKRA Deutscher Kraftfahrzeug-Überwachungs-Verein DFARS Defense Federal Acquisition Regulation Supplement DGUV German statutory accident insurance (Deutsche Gesetzliche Unfallversicherung) DMDC Defense Manpower Data Center DoD Department of Defense EIP Equipment in Place FAR Federal Acquisition Regulation FOO Field Ordering Officer FRG Federal Republic of Germany FSR Financial Status Report GAP Garmisch-Patenkirchen HOH Hohenfels IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology KO Contracting Officer MC Military Community OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operations Security PII Personally Identifiable Information PIPO Phase In/Phase Out PM Preventive Maintenance PMS Preventive Maintenance Schedule POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office RB Rose Barracks RRW Regular Repair Work RS On-Call Repair Service

SF Site Foreman TB Tower Barracks TE Technical Exhibit TÜV Technischer Überwachungsverein UOM Unit of Measure URS Urgent Repair work USAREUR U.S. Army Europe WC Work Certificates

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide Electricity, Heating and Water as far as required for the performance of work asked for under subject contract at no cost. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The contractor shall furnish all materials required to perform work under this contract. The Contractor shall provide office supplies and materials such as, paper, printer cartridges, self-adhesive inventory and inspection labels (ref.

Para 5.4. and 5.4.3) and all other office supplies and materials needed in the performance of this contract, automated data processing equipment (ADPE) such as computers, copy, printer, and fax machines, office furniture; cellular and desktop telephones, etc. All ADPE connecting to the Government network shall be reviewed and approved by the Government.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements.

Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.5 Background Checks: RESERVED

PART 5

SPECIFIC TASKS

5.1. Basic Services: Services of the contractor comprise all labor and incidental costs which arise for the administration, control, supervision, planning, operation, inspection, testing, transportation,…