PWS Summary (Kickoff 20210510).pdf

SUMMARIZED STATEMENT OF WORK for Kickoff Meeting on 2021-05-10

SECTION 1: PERFORMANCE WORK STATEMENT

PART 1 – GENERAL

1. GENERAL: If there is conflict among any law, regulation, specification, standard, or policy, the most stringent will apply. The following provisions shall apply to the performance of work under this contract:

1.1. SCOPE OF WORK:

1.1 Project Purpose and Description

The purpose of this project is two-fold: to renovate a currently vacant, 17,500 SF building, 4330, to consolidate Fort Drum’s Family and Morale, Welfare, and

Recreation (FMWR) administrative and functional areas from multiple locations;

and, to create an innovative challenge and activity space, Mountain Peak Place.

a. Administrative office space: Requires demolition, relocation of interior walls, and renovation of infrastructure to accommodate FMWR Headquarters administrative offices including the Director; Business Operations, Community

Recreation and Support Services Division Chiefs; Administrative Assistant, Operations Support Specialist and Financial Management, Marketing and

Information Technology Branches and work areas. Additionally, the administrative area will consist of a conference room, break room, restrooms, and a printer/supply room.

b. Mountain Peak Pet Spa: The build out of this 750 SF area should support water and wastewater access for two large pet wash tubs, a cubicle for a concessionaire, storage, and double door access to the space.

c. Mountain Peak Rentals and Leisure: This approximately 1,000 SF area serves three purposes: recreational rentals, leisure travel services and a small store to purchase last minute camping items and souvenirs. The build out should include two points of access from the outside of the building; one adjacent to the

Mountain Peak Pet Spa and the other from the general access approach to the main building. This area should include a bar height counter to conduct rentals and sales and a cubicle for leisure travel services.

d. Mountain Peak Place: This area includes approximately 5,500 SF of activity space to be constructed with NAF. There are two main areas associated with

Mountain Peak Place. These areas will host an array of creative and innovative endeavors to be designed by a qualified A&E firm including but not limited to an augmented climbing wall, a ropes course, a suspended zip line, virtual reality gaming, challenge activities, arcade games, miniature golf, ticket sales and prizes area, and a concession kitchen.

e. Utility Work: This includes evaluation and determination of the capacity of inside and outside plant utilities serving the facility. It is assumed the project will include design of utility service upgrades to support the facility IAW with UFC’s and Code Requirements (For the purposes of this proposal, assume design of following utilities: water, sewer, natural gas, electric, communications, storm). It is further assumed inside plant utilities will be replaced throughout the facility to serve the new building systems.

f. Site Work and Landscaping: Design shall also include repair/replacement of deficient pedestrian paths and entrances, sidewalks, ramps and asphalt paths. A detailed landscaping plan with planting schedules shall also be prepared, as well as design to reimagine the 3,500 SF courtyard area including new landscaping, pedestrian lighting, sitting areas, replacement of the built in barbeque grill area, installation of hard surface paver in lieu of lawn area, associated drainage improvements and elimination of all stairs to provide an ADA accessible outdoor space.

1.2 Project Location

The facility is located on Fort Drum, NY at 4330 Conway Road. The facility is surrounded by woodland to the west and north, and a parking area to the east which also serves Atkins Functional Gym (4325). A location map is attached.

1.3 Project Design Objectives

The objectives for this A/E design project are: (1) provide construction level engineering design plans and specifications for PW Engineering to competitively solicit construction proposals using one or more IDIQ construction contracts (i.e., MATOC, JOC, and/or Requirements Contract) vehicles: (2) provide engineering design solutions to meet PW Engineering’s customer’s needs for a complete design: (3) Provide an engineering design solution that meets the customer needs within the cost limits of the Government’s estimate for construction and as necessary prepare bid alternates to maintain the construction cost within cost limitations: (4) develop a detailed engineer’s opinion of cost for construction consistent with the design. (5) respond to construction contractor Requests for

Information (RFIs) generated during the bidding process: (6) prepare and issue design amendments for revised engineering designs, scopes, and cost estimates resulting from responses to contractor RFIs, as required..

1.4 Performance Period/Milestones

The following table presents milestones for design of this project. These milestones were developed based on the Government’s need for a 100% final design to meet projected construction contract bidding and award.

Milestones Days Comments

Design Charrette

Agenda and Schedule

10 Business Days after Contract Award

Design Charrette Report to include Site

Investigation

20 Business Days after completion of the design charrette meeting.

Concept Design 35% 60 Calendar Days after Contract Award

Interim Design 65% 120 Calendar Days after Contract Award

Final Progress Design

95%

180 Calendar Days after Contract Award

Final Design 100% 240 Calendar Days after Contract Award

4.4. A/E SERVICES

4.4.1 Design Charrette

The Contractor will conduct a design charrette, scoping and planning meeting.

The design charrette will be held at PW Engineering’s Conference Room

(Building 4894.) A site visit(s) will be held during the design charrette.

The contractor will prepare a design charrette agenda and schedule for review and approval by the Contracting Officer. The design charrette shall address all aspects of the project requirements.

The Contractor will prepare a detailed design charrette report with conceptual plans/sketches, rough order magnitude cost (ROM), with an executive summary of project understanding, goals, and recommended courses of action within 10 days of the Design Charrette meeting.

4.4.2 Building Systems Evaluation Report

Complete a comprehensive evaluation of the major existing building systems including both inside and outside plant utilities. Inside plant utilities shall include but are not limited to: HVAC, electrical, plumbing, communications, life health and safety, as well as overall interior and exterior building conditions. Outside plant utilities shall include water, sewer, gas, electric, communications, and storm sewer utilities serving the facility. Information shall be submitted in an engineering report with executive summary of findings, table of contents, and specific sections including but not limited to the following topics:

1. Inventory and evaluation/analysis of all major inside plant building systems equipment, age, capacity, and condition, with labeled photographs. Shall include narrative defining current capacity limitations, and overall function of the system.

2. Inventory and evaluation/analysis of all major outside plant utilities including type, size, age, and capacity and compliance with code regulations. Shall include narrative defining current capacity limitations, and overall function of the system.

3. Inventory and evaluation of all building envelope components including roof, exterior walls, windows and doors.

4. Recommended course of action for upgrading the above topics/systems in compliance with current codes and regulations.

5. Include an estimated cost of construction, break out by trade, along with a construction schedule.

4.4.3 Statement of Design

The building at 4330 Conway Road, is a 17,500 square foot (SF) facility originally constructed in 1986, as an FMWR facility and most recently was home to the Army Community Services program. Multiple additions and modifications have been constructed at the facility which has created a series of corridors and disjointed spaces and building systems. It is the intent to maximize space utilization, function, and simplify egress throughout the facility as part of this project.

The major facility functions are outlined in the Scope of Work 1.1, and are also referenced in the appendices with conceptual layouts and sizes of each function.

The unique aspect of this project includes design of the 5,500 sf Mountain Peak

Place activity center. Contractor shall provide multiple amusement and activity features with estimated cost of construction and concept plans and manufacturer cut sheets for illustration at or before the 35% Design Plans. Government will review and provide comments during the design review process to allow selection of which features/equipment shall be incorporated into the 65% design drawings and carry forward for construction.

Renovations to the facility shall include but are not limited to new architectural finishes, including walls, ceilings, floors, millwork, etc. Doors, Storefronts, and window replacements shall be designed but may be bid as an alternate, depending on budgetary constraints. Any modifications to wall systems to accommodate the revised floor plans shall be evaluated and designed by a professionally licensed structural engineer.

Existing lighting shall be replaced with LED lighting throughout the facility along with new switches and occupancy sensors, as required by code. Electrical wiring, panels, and components, throughout the facility will be replaced as necessary to meet code and the renovated facility needs.

Communications Room(s), and communications wiring and data ports throughout the facility will have to be incorporated into the design to meet I3A requirements.

All life health safety systems are assumed to require replacement in order to meet current code regulations.

AE Firm shall design for replacement and or major upgrade to all major building systems as well as consolidate building systems to the maximum extent possible, including mechanical, plumbing, fire alarm, fire suppression, electrical and communications. This work includes replacement of utility services to the building, from the nearest point of connection, as necessary to meet code and capacity demand.

A detailed landscaping plan shall be included in the design plans encompassing the entire perimeter of the facility to the parking area, Conway Blvd, and to the woodline, as well as the courtyard area.

Provide a detailed Furniture, Fixtures, and Equipment (FFE) package using a

GSA approved vendor. Package shall include to scale drawings with furniture layout of all rooms, dimensions, cut sheets, colors, and estimates. FFE package shall encompass the needs of all functions in the building, as well as the courtyard area.

Please note: The roof system and exterior building envelope impacted by the renovation project shall be repaired in kind, however, the Government does not intend to perform complete replacement/repair/repointing as part of this project.

Contract documents will have to be written to provide separate lines of accounting, IAW with 420-11, for the build out of the facility/utilities/site work

(SRM funds), and the amusement/ features/FFE (NAF) related to the Mountain

Peak Adventure Center, Retail Store and Dog Wash.

4.4.3 Site Investigation

The contractor shall complete a site investigation to evaluate site conditions that will affect design and construction of the project. The site investigation shall include, but not limited to, subsurface soil conditions, horizontal and vertical location of aboveground and underground utilities, and adjacent facilities and services in the immediate vicinity of the project site. Complete an instrument survey of the site and immediate surrounding area. The survey shall be prepared by, and bear the seal and signature of, a licensed land surveyor. The survey shall establish at least two temporary benchmarks for horizontal and vertical control for construction.