PWS St Paul Caretaker 20260707.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR CARETAKER SERVICES AT

USCG AVIATION SUPPORT FACILITY (AVSUPFAC), SAINT PAUL, AK

1.0 INTRODUCTION

The Coast Guard is procuring inspection and facility maintenance services for the United States Coast Guard (USCG) AVSUPFAC Saint Paul, Alaska. This PWS is based on commercial practices and utilizing the performance-based work statement. The Contractor shall maintain real property facilities in accordance with (IAW) the terms and conditions of the contract.

2.0 BACKGROUND

This requirement stems from the U.S. Coast Guard’s intention to inspect and maintain the unoccupied buildings located at the decommissioned Coast Guard Loran Station Saint Paul to ensure that the facility retains its value and does not deteriorate. The Coast Guard Loran operated for nearly 30 years. Since 1980 the station had multiple missions other than as a Loran Station.

The additional missions include housing Coast Guard aviation crews during search and rescue missions and an ongoing communications mission at the former Loran Station site. This facility also includes a Coast Guard owned aviation fueling station at the nearby Saint Paul Airport.

Similarly, communication equipment was installed at the Loran station to support VHF and HF communications for mariners in the Bering Sea. In 2010, by executive order, the Loran activities were closed nationwide. The communication and aviation missions at the Coast Guard facilities in Saint Paul remain. The facility has been vacated by the Coast Guard and needs to be inspected and maintained to support the remaining missions as AVSUPFAC Saint Paul.

2.1 Site Description. All work shall be performed at USCG AVSUPFAC Saint Paul, Saint Paul, Alaska, 99660. The property consists of two buildings, the Signal and Power (S&P) building and the Administration building. In addition, the fuel cache located at the Saint Paul Island Airport requires inspection and routine maintenance. The transmitter building and the remote communication equipment are not part of this PWS.

2.2 Definitions

Clean: Removal of dirt and/or impurities.

Cold Weather Season: The cold weather season is from October 1st through April 30th.

Contracting Officer (KO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government IAW Federal Acquisition Regulations.

Contracting Officers Representative (COR): The person(s) to whom the Contracting Officer shall designate by name and/or position title to conduct liaison between the Contractor and the Contracting Officer on matters pertinent to this contract.

Contractor Furnished Property: Materials, supplies, and equipment owned or leased by the Contractor and used in the accomplishment of the PWS workload; to which the title or legal rights to exclusive use remain with the Contractor and any sub-contractor.

Contractor Identified Work: Work requirements identified by the Contractor through the process of performing inspections, preventive maintenance, or facilities repairs.

Incidental Maintenance: Work performed in the course of job card performance that is minor, irregular and infrequent in occurrence only requiring a few minutes to correct. Servicing oil or other fluids during equipment inspection would be an example of incidental maintenance.

Facility Maintenance: The recurring day-to-day, periodic, or scheduled work required to repair or maintain facilities in a specified condition, or to restore facilities to initial or usable condition by overcoming the effects of wear and tear, damage or deterioration. This includes work undertaken to prevent damage to a facility which otherwise would be more costly to restore.

Government Furnished Services (GFS): Utilities. Government electricity and water utility services furnished or made available to the Contractor for use under the terms of this PWS.

Minor Corrective Maintenance: Any actions or repairs on the facility or government equipment with a total cost of $5,000.00 or less including labor and materials (up to $100.00 per incident). Any material costs exceeding $100.00, will require COR approval.

Quality Assurance: Quality Assurance is action taken by the Government to assure that services meet the requirements of the Contract.

Quality Control: Those actions taken by a Contractor to control the production of goods or services so that they meet the requirements of the Contract. A quality control plan will establish a planned and systematic pattern of actions necessary to provide confidence that; adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved.

Real Property: Land and rights therein, buildings, structures, utility systems, improvements, and appurtenances thereto. This includes equipment attached to and made part of buildings and structures (such as heating systems) but not movable equipment (such as plant equipment).

Repair: Work performed to fix or replace a damaged portion of the complex.

Sub-contractor: Secondary or junior contractor working with the main/prime contractor.

Warm Weather Season: From May 1st through September 30th.

3.0 SCOPE

3.1 Summary. The Contractor shall provide personnel, equipment, tools, materials, management, supervision, and services necessary to perform the duties of inspecting and maintaining Forward Operation Location (FOL) Saint Paul, AK as defined in this PWS. The Contractor shall execute activities and tasks consistent with the performance standards and specifications. Except for Government Furnished Services, the Contractor shall be responsible for providing services necessary to perform the requirements described in this PWS.

3.2 Period of Performance. The duration of this Contract shall consist of one base year and two

(2) one-year option periods.

3.3 Hours of Operation. Normal working hours are between the hours of 8:00 AM to 4:00 PM Monday-Friday excluding Federal Holidays. Accomplish work during normal working hours when possible. Working outside normal working hours is limited to alarm response, emergency work, and assistance to visiting USCG personnel as an onsite point of contact for access and expertise on the facility.

3.4 Contractor Response. The Contractor shall respond within the scope of these requirements as required 7 days per week, including Federal Holidays. The contractor may be called in outside of normal working hours to support opening the station for transient aircrews and loading and offloading operations involving station equipment. The Contractor shall provide off duty contact information for events requiring Contractor assistance. When a situation compromising the FOL’s infrastructure is discovered, the Contractor shall immediately contact Base Kodiak’s Facilities Engineering Watch Stander at (907) 942-1021 and take immediate measures to prevent further damage from flooding, leaking windows or roof, broken wires, safety hazards, potential fires, or other property damage until a remedy is complete.

3.5 Safety Requirements. All work shall be conducted in a safe manner and comply with applicable Federal, State and local safety standards and requirements. Work under this contract shall be performed in strict compliance with all applicable Occupational Safety and Health Act (OSHA) regulations. The job site shall be open to random OSHA inspections at all times when work is being performed. The Contractor shall have a designated Safety Manager capable of enforcing applicable safety practices. The Government reserves the right to inspect for compliance with safety standards and requirements. The contractor is responsible for obtaining all permits and licenses required in performance of this contract.

3.5.1 Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations at no expense to the employee. The Contractor shall ensure that personnel properly use required PPE.

The Contractor shall train his personnel on the use and limitations of PPE. The Contractor is responsible to provide safety training mandated by OSHA or other referenced instructions pertaining to the safety program.

3.5.2 Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The COR or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor to for imminent danger situations.

3.5.3 Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards. The Contractor shall operate an occupational safety and health program to prevent accidents to his or her employees, the public, and Government personnel. Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Abatement of violations will be the responsibility of the Contractor or the Government, as determined by the KO or designated representative. The Contractor shall escort these inspectors while they are in Contractor facilities.

The Contractor shall provide information to the inspecting agency if a complaint is filed. Fines levied on the Contractor by Federal, State, or county offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or, in cases where a deadline is not given, within 30 calendar days.

3.5.4 Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the COR or designated representative immediately after the occurrence and in writing, within 12 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the workman’s compensation programs, forms and reports.

3.5.5 Safety Plan. The Contractor shall develop and submit a written Safety Plan to the Contracting Officer for review and approval at time of offer and whenever changes are made thereafter the plan shall be submitted to the COR. Prior to commencing work, the Contractor shall meet in conference with the COR or designated representative to discuss and develop a mutual understanding relative to the administration of the safety program.

4.0 QUALITY OF WORK

4.1 Quality Control. The nature of the work is unsupervised. The contractor is responsible to monitor the performance and quality of the work. Because the work is remote in nature, the contractor will ensure satisfactory performance of the work by frequent communication to the onsite personnel, site visits, report review, and solicitation of feedback from local sources.

4.2 Quality Assurance. All services rendered will be subject to Government inspection. The Contractor shall perform or re-perform work which was not performed in a satisfactory manner at the Contractor’s expense. In the event the Contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to have the work contracted out. The cost of such work shall be charged against the Contractor and the amount of all costs the Government incurred as a result of such action shall be deducted from payment due the Contractor.

5.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

5.1 Supervisory Person. The Contractor shall provide to the KO a Key Personnel Contact List, containing the name or names and contact information of the responsible supervisory person or persons authorized to act for the Contractor. The Contractor shall provide the list to the KO upon contract award and shall include names, telephone numbers, DOB, Driver’s License Number (or state ID), and addresses of designated personnel. The Contractor shall provide an updated list no less than 1 calendar day before changes in key personnel or contract methods take effect. The Contractor shall provide verbal notification to the COR or designated representative in advance each time the designated person will be absent and an alternate person is performing the duties of the key personnel.

5.2 Authority. The Contractor’s supervisor or alternate(s) shall have full legal authority to act for the Contractor on performance matters pertaining to the daily performance of the PWS.

5.3 Staffing. The Contractor shall provide personnel necessary to accomplish all work within specified time frames. The Contractor may elect to utilize subcontractors and consultants for the accomplishment of work, provided these personnel are able to meet the requirements of this specification. All personnel shall be legal resident aliens or citizens of the United States.

5.4 Availability. The Contractor’s supervisor or alternate(s) shall be available by phone. Phone numbers of the Contractor supervisor or alternate(s) shall be provided to the COR or designated representative. Information shall include: names, telephone numbers, DOB, Driver’s License Number (or state ID), and addresses of designated personnel. This information shall be made available to the KO prior to the start of the contract and will be maintained in the Contract file. The Contractor shall be required to respond to off duty emergencies and shall occasionally be required to make the facility available in case of in-flight emergencies or other situations requiring aircraft and personnel to spend a short to extended periods of time in the facilities and/or until aircraft repairs are complete and facilities are no longer required. Clean up will be the responsibility of the departing personnel and not the contractor.

5.5 Employee Removal. The Government has an inherent right under law, practice, and regulation, to control access to its facilities, property, and data, including those that are the subject of this contract. Access privileges shall be tailored to individual Contractor personnel responsibilities. The Government will be the final authority in determining access privileges. The Contractor shall not employ on this Contract, persons considered by the KO to be a potential threat to the health, safety, security, general order and well-being; contrary to the public interest; or inconsistent with the best interests of National Security and the USCG. The KO will forward written notification of such designated employees to the Contractor supervisor. The Government’s exercise of its right to grant and revoke access of particular individuals to its facilities will not constitute a breach or change to this contract, regardless of whether said individuals are employed by the Contractor, and regardless of whether said individuals are thereby precluded from performing work under this PWS. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform this contract.

5.6 Conflict of Interest. The Contractor shall not employ former officers or employees of the United States Government if such employment would violate the law or 5 Code of Federal Regulations (CFR) Part 2641 Post-Employment Conflict of Interest Restrictions and 5 CFR 2637, Regulations Concerning Post-Employment Conflict of Interest. In addition, the Contractor shall not hire persons whose employment would in any way result in a conflict of interest or the appearance of a conflict of interest under applicable laws and regulations.

5.7 Employee Conduct. The Contractor shall be responsible for, and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor’s employees shall observe and comply with all applicable local, state, and federal laws and regulations. The Contractor shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired.

5.8 Communication Requirements. The Contractor’s POC and alternate(s) shall be able to read, write, speak, and understand English. Contractor employees shall be able to communicate in an effective and timely manner.

5.9 Employee Training. The Contractor shall provide initial and recurring training for affected Contractor personnel in the areas of safety, security, environmental, fire prevention, and health IAW established Federal, State, and local requirements. The Contractor shall also ensure that employees have been properly trained, certified, and licensed to perform the tasks required by this PWS. The Contractor shall maintain records of training and ensure they are available for Government review.

6.0 KEY CONTROL

The Contractor shall implement methods to ensure that no keys are duplicated without Government authorization. The Contractor shall not duplicate for the Contractor’s own use keys issued by the Government unless authorized by the COR or designated representative in advance and in writing.

6.1 Lost Keys. The Contractor shall notify the COR immediately of any use of keys by unauthorized persons, unauthorized duplication of keys, or lost keys. The Contractor shall provide written notification by close of business the next workday. In the event keys are lost, misplaced, improperly used, or duplicated by the Contractor, the Contractor shall, upon written direction of the KO, immediately re-key or replace the affected lock or locks at the expense of the Contractor.

6.2 Prohibited Use. The Contractor shall prohibit the use of keys issued by the Government by persons other than USCG or Contractor employees. Opening of locked areas by Contractor employees to permit entrance to persons other than Government or Contractor employees engaged in performance of Contract work requirements in those areas is strictly prohibited. The Contractor shall establish and implement methods of ensuring that lock combinations are not revealed to noncontract employees.

7.0 PROPERTY

7.1 Government Furnished Services (GFS). The Government shall furnish or make available to the Contractor for use under the terms of this PWS the following utility services: electricity and water. Utilities are for use of the PWS and not for personal use.

7.2 Government Furnished Property (GFP). The Case/Backhoe Snowcat, and flatbed trailer are considered Government Property that may be used by the Contractor for the performance of this contract. The contractor shall manage and maintain Government property in accordance with FAR 52.245-1. This equipment must be used in performance of the requirements of this PWS and not for personal use. The Government is responsible for funding normal maintenance and normal wear and tear on the equipment through the repair procedures of the contract in the same manner as repairs to the facility. The Contractor is responsible for all repairs resulting from misuse, abuse, or operation of known deficient equipment.

7.3 Contractor Furnished Property. The Contractor shall supply required tools, equipment, office equipment, repair parts, materials, and services to perform the requirements specified in this PWS. The title to the Contractor Furnished equipment shall remain with the Contractor, unless otherwise specified as Government’s title in the facilities, under the Government Property (Facilities Use) Contract clause.

7.4 Contractor Furnished Material. All contractor furnished material shall be compatible with existing equipment on which it is used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters, American National Standards Institute (ANSI), Underwriters’ Laboratories, National Board of Fire Underwriters, National Electrical Manufacturer’s Association and American Society of Mechanical Engineers; shall conform to the PWS specifications; and shall be used IAW the original design and manufacturer’s intent.

7.5 Disposition at Completion or Termination. At termination or completion of the Contract period, or after notification of non-renewal of option years, the Contractor must remove its property from the installation after written notice by the KO. The Government will not be responsible for Contractor owned property left behind after Contract completion or termination. If the Contractor does not remove said property from the installation within 30 days, unless written extension is provided, the Government will dispose of the property at Contractor’s expense.

8.0 SPECIFIC TASKS

8.1 General. The Contractor shall perform the general tasks specified herein. The Contractor shall provide services and management required to perform the work described and meets performance standards as specified. Standards are specified in the PWS. The COR may inspect all work done by the Contractor and all Sub-contractors.

8.2 Inspection and Maintenance of Real Property. The Contractor shall inspect the property in accordance with the attached Performance Maintenance Frequency Schedule and Job Cards for reoccurring, scheduled maintenance tasks.

8.2.1 Scheduled Work Items. Job cards #1-8 are firm fixed price items. The performance of these cards shall be in accordance with the attached schedule. Payment for these items is included with the monthly amount included under CLIN X0001. The performance requirements for these maintenance items are included on the job cards (Technical Exhibit #2). CLIN X0001 also includes any minor corrective maintenance tasks that need to be completed and also includes $100 worth of materials per incident. Any material costs in excess of $100, will need to be approved by the COR.

Job Card # Title

1 Interior Inspections

2 Recirculation of Aviation Fuel

3 Fill Boiler Fuel Tank

4 Draw and Ship Fuel Sample

5 Snow Cat

6 Case Backhoe

7 Fire Alarm System

8 Boiler Inspection

8.2.2 As Required Work Items. Job cards #9, 10 and 11 are indefinite demand, indefinite quantity (IDIQ) items. Payment for these items is based on the task. The time required to complete job card #9 is expected to be 4 hours per event. The time required to complete job cards 10 and 11 is estimated at 3 hours per event. Payment for these items shall be requested on the monthly invoice under CLINs X0002-X0003 for the month services were rendered. The performance requirements for these maintenance items, job cards 9-11, are included on the cards themselves.

CLIN X0004, equipment operator, logistical support, is included for additional work requirements that may be performed not captured by work cards but covered under section 3.3.

8.2.3 Performance of As Required Work Items. The Contractor shall perform “As Required Job Cards” based on weather or USCG operational need. As Required Job cards are tasks where the required performance period is unknown and depends on operational necessity or weather. Work should be scheduled during normal working hours. Work may be initiated without prior notification to the COR. The Contractor is responsible for notifying the COR, in writing, during normal working hours for all “as required work items.” For work initiated outside of normal working hours and requested by Base Kodiak or Air Station Kodiak due to operational necessity, COR notification may be delayed to the next normal working period.

Job Card # Title

9 Minimum Snow Removal

10 Standing up the FOL

11 Post occupancy shutdown of the FOL

8.3 Discrepancy Reporting. In addition to discrepancies discovered during the performance of the Job Cards, the Contractor shall report all damages to government property found at the FOL as they are discovered. Incidental maintenance should be noted on the job cards. All other discrepancies require reporting. The report shall contain a proposal for the recommended actions/repairs with the estimated hours and parts needed for repair. These reports shall be forwarded to the COR in writing via email.

8.4 Incidental Maintenance. It is expected that the contractor is responsible for all incidental maintenance as defined by section 2.2 definitions.

8.5 Minor Corrective Maintenance. Minor corrective maintenance is defined in section 2.2, definitions. It is expected that the Contractor is responsible to execute all minor corrective maintenance below the minor corrective maintenance threshold. Each incident shall be covered in the monthly fixed price CLIN price, to include $100 of materials. Any materials in excess of $100.00 shall be reimbursed to the contractor, after COR approval, not to exceed $15,000 in total over the course of the contract. Payment for these items shall be requested on the monthly invoice under CLINs X0004 for the month materials were purchased. This line item will also cover additional work requirements, such equipment operation or logistical support, that may be performed under section 3.3, but not captured by work cards.

8.6 Emergency Repairs. Emergency repairs are situations where lack of action may result in further damage to the FOL or equipment. Examples of emergency work include damage such as flooding, access locks, leaking windows or roof, loss of heat when the temperatures are expected to fall below 32 degrees Fahrenheit. In addition, emergency repairs are necessary when a safety hazard exists that poses a danger to Contractor employees or visiting USCG persons such as, electrical shock or fire. In instances such as these the contractor must take immediate measures to mitigate the safety risk or property damage until further corrective action can be taken. The Contractor may initiate emergency repair work without prior authorization. However, the Contractor shall make every effort to immediately contact Base Kodiak’s Facilities Engineering Watch Stander at (907) 942-1021. Notification to the COR shall be made as soon as practical during normal working hours. The contractor shall take steps to notify the COR immediately by phone of all emergencies expected to be Major Corrective Maintenance. Major Corrective Maintenance is not covered by this contract. The KO will determine at time of incident whether the contract will be modified to include this work.

9.0 DELIVERABLES

The contractor shall submit the following deliverables in accordance with the table below via electronic media, pdf, Microsoft Word, when applicable. The format shall be PC compatible and submitted via email.

Deliverable Frequency # of Copies and to Whom Date Required

Job Cards Weekly COR Upon Completion

Contractor Discrepancy Report

As Required COR No later than 3 working dates from discovery

Safety Plan (IAW 3.4.5)

Prior to contact performance start date and any time changed

COR and KO Any time changed

Employee List Names, telephone numbers, DOB, Driver’s License Number (or state ID), and addresses of designated personnel

10 days before contract start date and when any new employees are hired

COR and KO Any time a change in personnel occurs

Certificate of Insurance Prior to contract performance and then Annually KO Annually