PWS Sill grounds 061421.pdf

PERFORMANCE WORK STATEMENT

FORT SILL NATIONAL CEMETERY

GROUNDS MAINTENANCE

June 14, 2021

1. GENERAL INFORMATION

1.1. This is a performance-based contract for cemetery grounds maintenance services at Fort Sill

National Cemetery, Elgin, Oklahoma and hereafter referred to as Fort Sill or “Cemetery.”

The overall responsibility of the ground maintenance is the Cemetery Director and the Contractor is to plan, coordinate, organize, and perform the activities of mowing and trimming; trimming around headstones, edging around flat markers; curb/sidewalk edging;

weed control; providing fertilizer; and associated services described herein required to maintain a healthy and aesthetic appearance of the Cemetery grounds. The Cemetery is located at 2648 NE Jake Dunn, Elgin, Oklahoma 73538.

1.2. This Performance Work Statement (PWS) describes the basic objectives and desired outcome for the Fort Sill National Cemetery Grounds Maintenance Program. The PWS provides Contractors the flexibility to develop an innovative approach to perform the grounds maintenance by describing the required results and eliminating the "how to" instructions and allows the contractor the develop a performance plan to meet the Government’s desired outcome and stated objectives. Minimum acceptable levels of performance to meet the minimum requirements are outlined in the “Performance Requirements Summary” contained in Attachment 1.

1.3. The National Cemetery Administration Mission.

1.3.1. The National Cemetery Administration honors veterans with a final resting place and lasting memorial that commemorate their service to our Nation. National Cemeteries are National Shrines. Therefore, the standards for management, maintenance, appearance, and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations’ concern and respect for those interred there. For this reason, the Contractor’s strict adherence to the Integrated Pest Management at VA National Cemeteries, Turfgrass Maintenance in VA National Cemeteries, Performance Work Statement, Performance Work Requirements Summary and Guidance Specifications shall be required and are essential.

1.4. Background.

1.4.1. In 1999 Congress passed legislation requiring VA to ensure that National Cemeteries serve as a dignified and respectful setting. Each Cemetery is to be an expression of appreciation and respect of a grateful Nation for the service and sacrifice of her veterans.

1.4.2. Further, each National Cemetery is to be maintained as a National Shrine. A National Shrine is defined as a place of honor and memory that declares to the visitor/family who views it as a majestic setting, offering a sense of serenity, historic sacrifice, and nobility of purpose. The National Cemetery is a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation’s freedom and way of life.

1.4.3. The Fort Sill National Cemetery contains the remains of approximately 8,000 veterans, spouses, and dependent children. National Cemeteries are National Shrines. The standards of maintenance and appearance at the cemeteries must reflect this nation’s concern for those interred there. For this reason, strict adherence to the specifications is required as well as the National Cemetery Administration standards.

2. DESCRIPTION OF CONTRACT OBJECTIVES

2.1. The Contractor shall furnish all labor, materials, equipment and supervision to perform the grounds maintenance services in a manner that shall meet or exceed the requirements to maintain healthy turf grass and that presents a clean, neat, professional and aesthetic grounds appearance throughout the Cemetery. The Contractor’s performance will be based on the Contracting Officer’s (CO) and Contracting Officer’s Representative (COR) evaluation and of the results required by the Performance Requirements Summary (PRS) and not the method of performance. It is at the Contractor’s discretion to determine the methods to attain the level of service to meet or exceed the required result. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. The Contractor shall comply with applicable federal, regional, state, local laws, and commercial standards.

2.2. Services include, but are not limited to, mowing, trimming (features and headstones), edging (features and flat markers), weed control, providing fertilizer, removal of trash (generated by the Contractor), as well as sweeping or blowing off grass from sidewalks, roads and headstones. Scheduling of services shall be coordinated with the COR to avoid disruption of ongoing Cemetery operations. All work shall be done during normal Federal workdays during Cemetery workday hours. The exception is Memorial Day, which may be a workday for Cemetery Federal employees, but not for the Contractor. No work shall be allowed during special weekend activities.

2.3. The Contractor shall be responsible for complying with the standards of the facility’s grounds maintenance services described herein. The Government’s objectives are described in the NCA’s “Operational Standards and Measures”, the Performance Work Statement (PWS), and other requirements identified herein, as they are applicable to the services required in the Pricing Schedule. The Contractor shall develop a “Performance Work Plan” that contains solutions to accomplish the Government’s objectives. The Contractor may use whatever method it chooses to meet the objectives, as long as the end result meets or exceeds the minimum acceptable levels of performance as defined in Performance Requirements Summary (PRS).

2.4. Contract Objectives.

2.4.1. To use an innovative and creative technical approach to maintain the Cemetery grounds at the Fort Sill National Cemetery in order to maintain the high standards of appearance as a National Shrine, in accordance with best commercial practices and the requirements identified in this solicitation.

2.4.2. To have the Contractor perform to its Technical Performance Work Plan focused on criteria designed to maintain healthy grass and a clean, neat, and professional grounds appearance overall.

2.4.3. The minimum life of the contract is planned for one base period with up to four (4) one- year options individually exercised at the VA’s discretion and dependent on the availability of funds.

2.5. Basis of Performance Requirements

2.5.1. National Cemetery Administration (NCA) Operational Standards & Measures:

Provides standards for performance in the key cemetery operational areas of interments, grounds maintenance, headstones, markers, and equipment & facilities maintenance. A copy of NCA Operational Standards will be provided to the Contractor by the COR.

2.5.2. NCA Turf & Landscape Handbook 3420: An excerpt from Handbook 3420 is provided in Attachment 10. Only the “Mowing/Trimming/Edging” portions indicated in the handbook shall apply to this contract.

2.5.3. NCA Integrated Pest Management Procedures Handbook 3410 – An excerpt from

Handbook 3410 is provided in Attachment 11. Only the “Weed Control in Turfgrass Areas” portions indicated in the handbook shall apply to this contract.

3. DESCRIPTION OF SERVICES:

3.1. CLIN 001: Improved Grounds Mowing. The Contractor shall mow all Improved Grounds to look well-manicured, with a neat and professional appearance at all times. Improved Grounds are visually prominent areas requiring more frequent maintenance, such as burial areas, high visibility specialty areas, and non-burial areas (see Attachment 6, Definitions).

All Improved Grounds shall be maintained in the same manner as a high-quality residential lawn under contract from a professional lawn maintenance service. This generally requires a complete mow/trim cycle every week during the growing season (usually February through November). Mowed areas shall be uniform in appearance, free of skips, gaps, scalping, rutting, bruising, and uneven and rough cutting.

3.1.1. The Contractor shall maintain grass height within one (1) inch (+/-) of that which is professionally recommended for the predominant grass type at the Cemetery (Bermuda) or as recommended by the COR. Optimally, the height should be no more than one-half an inch (½”) above the recommended range for the type of turf at the Cemetery as recommended by the COR. The Contractor’s Performance Work Plan shall address any adjustments required depending on weather conditions and approved by the District Agronomist.

3.1.2. The Contractor shall be required to pick up, collect and dispose of debris and trash (see Attachment 6, Definitions), natural and manmade, prior to and after mowing/trimming any area.

3.1.3. The Contractor shall identify, move, and replace all floral or commemorative items placed on gravesites in burial sections, etc. to their original locations (i.e. specific gravesites) as necessary while performing mowing/trimming services.

3.1.4. The Contractor shall keep all headstones, flat markers, monuments, roadways, walkways (inside and out), flagpole bases, public visitor areas including at the Committal Shelter, or other non-turf areas free of clipping or edging deposits.

Clippings shall be mechanically blown or swept onto nearby turf areas when possible or collected and disposed of on the same day as the mowing, trimming, or edging event that produced them. At no time is freshly mowed grass to be blown onto headstones per the rules of behavior in Attachment 9, Employee Statement of Compliance and Attachment 10, NCA Handbook 3420.

3.1.5. The Contractor shall immediately remove and dispose of, or mulch clearly visible clumps of grass clippings on top of the turf to prevent the appearance of windrows.

3.1.6. The Government highly recommends the Contractor should use commercial grade rear-discharge mowers or commercial grade mowers with mulching decks only. The Contractor shall use properly maintained and adjusted cutting equipment to prevent streaks or irregularities, uneven cutting, plowing, or gouging of the soil. Cutting blades on mowing and trimming equipment must be kept sharp so that grass tips are cleanly cut and not torn or damaged. Riding mowers may be used if they are not operated within six (6) inches of markers, monuments, tree trunks or other vertical surfaces.

3.1.7. All mowing equipment shall be cleaned before unloading or mowing at the Cemetery to reduce the risk of introducing contaminant weed seeds into the Cemetery turf. No equipment shall be cleaned on Cemetery property.

3.1.8. The Contractor shall hand mow new seed/sod areas (present at all newly buried gravesites, second interment gravesites, and repaired gravesite locations) until they are fully established to the point where they will not be damaged by riding mowers.

3.1.9. The Contractor shall be familiar with and utilize different mowing patterns and shall change direction, change patterns, and vary mower wheel width patterns after each mowing thereby reducing turf wear, prevent wheel rutting, and provide a neater appearance. All mowing around trees will be accomplished in a manner that prevents a “ringing pattern” around the tree and associated damage to turf.

3.1.10. There may be periods of excessive rainfall when the Contractor cannot access areas for mowing due to excessive wetness. The COR has the authority to stop work if weather conditions are such that work that day will do more damage than good to the Cemetery grounds. During these periods, the Contractor shall be expected to ensure the grass is cut in less than seven calendar days once grass is suitable for mowing.

3.2. CLIN 002, 003: Trimming. The Contractor shall trim grass and vegetation around vertical surfaces or any other structure or area that cannot be maintained by traditional mowing equipment to match surrounding area grass height within Improved Grounds. Streaks or irregularities, uneven cutting, plowing, or gouging of the soil is unacceptable. The vertical surfaces to be trimmed include headstones, flat markers, section markers, monuments, trees, planting beds, shrubs, buildings, curbs/curbing, fences, walls, poles, signs, fire hydrants, parking lot bumper blocks, boulders, utility/valve boxes and covers.

3.2.1. The Contractor shall trim turfgrass surrounding headstones and flat markers to its recommended height for the type of turf at the Fort Sill National Cemetery after each mowing cycle.

3.2.2. The Contractor shall trim all areas concurrent with mowing so the trimming level will be consistent with the mowing height. Trimming operations of all non-mowed turf areas shall be considered a part of mowing. It is recommended the Contractor mow first, followed by trimming to ensure the turf height remains consistent and kept within Shrine standards.

3.2.3. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

3.2.4. The Contractor shall exercise caution to avoid contact with headstones, markers, monuments, building walls, trees, shrubs, flowers, any other desirable plant materials, etc. or any other structure than can be damaged by contact with the trimming device’s cutting instrument.

3.2.5. The Government recommends the Contractor use commercial grade power trimmers and power edgers to trim grass from around headstones, flat markers, monuments, section markers, etc. It is also recommended that the Contractor use trimmers with a plastic blade attachment to not damage property and to cleanly trim edges around all headstones and flat markers, monuments, section markers, etc. or as otherwise approved by the COR.

3.3. CLIN 004: Feature Edging. The Contractor shall blade edge all streets, curbs, walkways, tree wells, permanent building/structure lines, and planting beds. Edging shall provide a clear zone ½” to 1” wide by 2” to 3” deep with all vegetation removed from joints and cracks.

Damage to asphalt/concrete shall be avoided. Edging events shall be coordinated with the COR. There are 4 specific edging events required. The first edging cycle shall be completed approximately at the start of the mowing season, the second cycle one week prior to Memorial Day, the third during the month of July, and a fourth edging during the month of September. Additional edging events will be requested by the COR and provide a one-week window for the edging to be accomplished.

3.4. CLIN 005, 006: Weed Control. The Contractor shall control broadleaf and grassy weeds through execution of a weed control program appropriate for the area, in accordance with NCA Handbook 3410, Integrated Pest Management Procedures for VA National Cemeteries (excerpt provided in Attachment 11), and current federal, state, and local regulations. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards; 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts; 40 CFR 150-189, Protection of Environment, Pesticide Program; and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

3.4.1. The Contractor shall control weeds through broad and selective applications of herbicide. The herbicide program, in general, shall consist of two (2) pre-emergent herbicide applications and three (3) post-emergent herbicide applications per contract year. The table below serves as a guideline for when the herbicide applications shall be made:

Table 3.4. General Schedule for Herbicide Applications

Pre-Emergent Application #1

Late Winter/Early Spring – exact timing of application based on soil temperature and weather conditions. Coordination with the COR is required before application.

Pre-Emergent Application #2

Late Summer/Early Fall – exact timing based on soil temperature and weather conditions. Coordination with the COR is required before application.

Post-Emergent Application #1

Early Spring/Mid-Spring – exact timing based on weed development.

Coordination with the COR is required before application.

Post-Emergent Application #2

Early Summer/Mid-Summer – exact timing based on weed development and residual period of Post-Emergent Application #1.

Coordination with the COR is required before application.

Post-Emergent Application #3

Late Summer/Fall – exact timing based on weed development and residual period of Post – Emergent Application #2. Coordination with the COR is required before application.

3.4.2. The Contractor shall be responsible for repeat, follow-up, and/or spot spray herbicide applications between scheduled sprays, which are deemed necessary by the COR due to an ineffective application, in order to control and maintain a generally weed-free Cemetery. These repeat, follow-up, and spot spray treatments shall be provided at no additional charge to the Government.

3.4.3. The Cemetery turf is pre-dominantly Bermuda 419. The herbicide shall be selected and applied in a manner that does not harm, damage, or kill the turf in any way.

3.4.4. The choice(s) of herbicide and surfactants are up to the Contractor; however, all products must be submitted for approval to the COR and District Agronomist before usage. Submittal shall include a copy of the label and the Safety Data Sheet (SDS).

No application shall be performed without submittal approval prior to application.

The contractor shall allow up to ten calendar days for submittal approval.

3.4.5. The herbicide applications shall be applied directly by or under the supervision of a current commercially licensed State Certified Pesticide Applicator. All applications shall be performed in accordance with the Oklahoma State Department of Agriculture requirements.

3.4.6. Coordination between the COR and the Contractor for each application is required.

The Contractor shall contact the COR (in person, in writing, or by telephone) for permission to spray at least three (3) days in advance of each and any application.

The Contractor shall be responsible for the proper timing of each application so that the highest resulting weed control for that application will be attained.

3.4.7. The Contractor shall always be responsible for specifically following all label directions on the bag/container of herbicide. This includes, but is not limited to, all safety, mixing, weather conditions, and application directions and information.

3.4.8. A written record of the application shall be delivered to the COR immediately following the application, whether completed or not, before leaving the Cemetery on the day of any application. The written record shall show the following information:

3.4.8.1. The name of the company and the names and titles of the company’s staff that performed the application.

3.4.8.2. All areas treated on that day of application.

3.4.8.3. The chemicals used on that day of application.

3.4.8.4. The temperature during the time of application, and the average wind speed during the time of application.

3.4.9. All Contractor personnel shall be properly clothed and wearing proper safety equipment during any and all applications.

3.4.10. All mixing of chemicals and filling of tanks shall be performed off-site or only in appropriate area(s) of the Cemetery as determined by the COR.

3.4.11. Performance of work shall not impede nor disturb any burial or memorial service, or burial operation at any time. Work shall not take place within 1,000 feet of a committal shelter during a service, or during a ceremony in the Cemetery.

3.4.12. The Contractor shall coordinate with the COR any watering requirements to activate chemicals, as needed. The Cemetery will schedule and perform this watering requirement.

3.5. CLIN 007: Fertilization. The Contractor shall have a pH adjustment and fertilizer application program. The Contractor shall apply fertilizer using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

3.5.1. The fertilizer program shall consist of three applications per year according to the following schedule:

Table 3.5. General Schedule for Fertilizer Applications

Application #1 Spring – Coordination with the COR is required before application.

Historically in the March-April time period.

Application #2 Summer – Coordination with the COR is required before application.

Historically in the May-June time period.

Application #3 Fall – Coordination with the COR is required before application.

Historically in the July-August time period.

3.5.2. NCA recommends the fertilizer be a 3-1-2 or 4-1-2 ratio (N-P-K) complete fertilizer with 30% to 50% slow release nitrogen. The current formulation used at the Cemetery is a 21-7-14. The fertilizer shall contain micronutrients. The fertilizer can be a different analysis than 21-7-14, however all products must be submitted for approval to the COR and District Agronomist before usage. Submittal shall include a copy of the product label. No application shall be performed without submittal approval prior to application. The contractor shall allow up to ten calendar days for submittal approval.

3.5.3. The Contractor shall coordinate the application of fertilizer and only apply fertilizer on the days arranged and agreed to with the COR. A minimum of seven calendar days’ notice is required.

3.5.4. The fertilizer shall be applied according to the manufacturer’s instructions. The fertilizer shall be applied at a rate to achieve 4 to 5 pounds (lbs.) of Nitrogen (N) per 1,000 square feet (s.f.) per year (Example: 1.33 to 1.66 lbs. N/1,000 s.f. per application x 3 applications = 4 to 5 lbs. of N/1,000 s.f. per year)

3.5.5. The fertilizer application equipment shall be correctly calibrated, and the application made to achieve a uniform distribution of the fertilizer throughout the application area. The fertilizer shall be applied in a manner that does not harm, damage, or kill the turf in any way.

3.5.6. The Contractor shall ensure that the fertilizer is properly watered in by coordinating the watering schedule with the COR.

3.5.7. To avoid the staining of surfaces, the Contractor shall make sure that all headstones, flat markers, monuments, sidewalks, patios, and other like surfaces are free of fertilizer granules immediately after the application and before watering in of fertilizer occurs.

3.5.8. The Contractor shall be responsible for removal of any staining, marking, of headstones, flat markers, monuments, sidewalks, patios, and other like surfaces that occurs as result of the fertilizer application made by the Contractor.

3.5.9. A written record of the application shall be delivered to the COR immediately following the application, whether completed or not, before leaving the Cemetery on the day of any application. The written record shall show the following information:

3.5.9.1. The name of the company and the names and titles of the company’s staff that performed the application.

3.5.9.2. All areas treated on that particular day of application.

3.5.9.3. The fertilizer used on that particular day of application.

3.5.9.4. The temperature during the time of application, and the average wind speed during the time of application.

4. PERFORMANCE REQUIREMENTS SUMMARY (PRS). The service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The PRS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. During the initial 30 days of the contract, two additional errors on each performance objective shall be allowed in an effort to identify normal “phase-in” problems.

4.1. Quality Control. The Contractor shall develop and maintain an approved Quality Control Plan to ensure grounds maintenance services are performed in accordance with the requirements of this contract.

4.1.1. The Contractor shall submit a Quality Control Plan (QCP) for the Contracting Officer and COR acceptance and approval within fourteen (14) calendar days after contract award. Any changes thereafter must also be provided to Contracting Officer and COR for acceptance and approval.

4.1.2. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop Quality Control procedures addressing the areas identified in Paragraph 3, Description of Services. The Contractor shall provide at least one (1) full time person dedicated to Quality Control.

4.1.3. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

4.1.3.1. An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis; how often inspections will be accomplished and documented; and the title of the individual(s) who will perform the inspections.

4.1.3.2. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

4.1.3.3. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract.

4.1.3.4. The methods for identifying and preventing deficiencies in service before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

4.1.3.5. On-site records identifying the certifications and ongoing training of each employee performing services under this contract.

4.1.3.6. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

4.1.3.7. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

4.2. Quality Assurance. The COR will evaluate the Contractor’s performance through on-site inspections, evaluation of the Contractor's quality control program and receipt of complaints from Cemetery personnel in accordance with the attached Quality Assurance Surveillance Plan (QASP), Attachment 7.

4.2.1. The COR may inspect each task as completed or increase the number of Quality

Assurance inspections if called for by repeated failures discovered during inspections or repeated customer complaints. Likewise, the COR may decrease the number of Quality Assurance inspections if performance dictates.

4.2.2. The COR will also receive and investigate complaints from various customers visiting the Cemetery. The Contractor will be provided all visitor complains and is required to acknowledge receipt of visitor complaints. The COR will make final determination of the validity of visitor complaint(s).

4.3. Supervision.

4.3.1. Contractor Superintendent: The Contractor shall provide a competent and experienced supervisor who speaks and writes fluent English on site whenever work is being performed, other than trash and debris pick-up.

4.3.2. The Contractor Superintendent must have not less than five (5) years’ experience as a direct supervisor of grounds maintenance operations that included mowing, trimming, edging, and cleanup in industrial, commercial, or public sites.

4.3.3. The Contractor Superintendent shall ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.

4.3.4. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If immediate removal is required to protect the interests of the Government, the COR has the authority to remove any contract employee from the premises. If the Contractor objections to any such action, it shall be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with the removal and await the Contracting Officer’s final resolution. The Contractor shall not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR, and is later found invalid and/or unreasonable by the CO.

4.3.5. In the absence of the Superintendent, the Contractor shall appoint an English-speaking crew foreman or an employee who shall be responsible to insure that the work is being accomplished in an expeditious manner, is performed in accordance with the contract specifications and that the work will progress without undue delay.

4.4. Inspection and Cleaning of Cemetery Facilities.

4.4.1. The Contractor shall perform a weekly inspection. During this inspection the appearance of the Cemetery shall be observed, and any deficiencies noted within the scope of the contract shall be corrected as soon as practicable. Items that need correcting outside the scope of the contract shall be reported to the COR or his/her representative.

4.4.2. The Contractor shall submit a weekly inspection report and work accomplished to the COR on Monday for the preceding week. The inspection forms will be provided to the Contractor. (See “Work Summary and Progress Report”, Attachment 3)

4.5. Reporting and Record Keeping.

4.5.1. The Contractor Superintendent shall meet on a daily basis with the COR at the

Maintenance Building of the Cemetery and log in on days when work is being performed. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Superintendent. The purpose of the DAILY meeting is to coordinate and establish the daily work schedule to ensure that no work is being performed at the immediate range of a scheduled interment or ceremony, and to submit the required written reports to the COR. These Daily meetings are for the Contractor Superintendent to ask questions and ensure he/she understands the off-limit areas, which may vary depending on the event. The Contractor Superintendent can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor Superintendent fails to redirect employees away from an event in a timely fashion, the COR has the authority to redirect the contract employees.

4.5.2. The Contractor Superintendent shall provide WEEKLY and DAILY work schedules to the COR. The Contractor is required to comply with the provided schedule except for delays beyond his control. Such delays shall be coordinated through the COR.

The work schedule shall include deficient work identified by Contractor's quality control inspections and not yet corrected.

4.5.3. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M.

indicating the work to be performed during the following week and the DAILY schedule shall be submitted on a daily basis by 8:00 A.M. indicating work being performed on that day.

4.5.4. A list of scheduled ceremonies will be provided to the Contractor Superintendent the week prior to the scheduled events, and a list of scheduled funerals will be provided daily. The Contractor Superintendent shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR.

4.5.5. The Contractor’s performance and progress on this contract shall be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work scheduled and as needed to systematically accomplish the contract work over the duration of the project. In instances where the COR determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor. The Contractor will be afforded the opportunity to provide a solution to correct the scheduling or timeline deficiency at no additional cost to the Government.

4.5.6. SUBMITTALS - The Contractor shall submit the following documents or information in accordance with the table below.

Table 4.5. Submittal Schedule

Submittal Frequency Submittal Schedule Work Plan/Staffing Plan As Revised With Proposal Quality Control Plan As Revised Within 14 calendar days after award Fire Safety Plan As Revised Within 14 calendar days after award Emergency Contacts As Revised Within 14 calendar days after award Licenses, Permits, Insurance on Vehicles, Liability, Workman’s Compensation Insurance, etc.

As Revised Per Contracting Officer direction

Pesticide Applicator Certification(s)

For each applicator

Prior to herbicide application

Herbicide Information Sheet and Safety Data Sheets

With each new product

10 calendar days prior to chemical use

Fertilizer Information Sheet and Safety Data Sheets

With each new product

Upon chemical delivery

Chemical Application Log Daily Before close of business, same day as application

Proposed Weekly Work Schedule

Weekly Preceding Friday by 3:00 p.m.

Daily Work Schedule Daily By 8:00 a.m.

Weekly Report and Rework List Weekly Following Monday or next business day

4.6. Contract Discrepancy Report

4.6.1. When the Contractor is not meeting the acceptable limits of satisfactory performance, a Contract Discrepancy Report (CDR) found at Attachment 4, may be issued to the Contractor to document the performance. The seriousness of the failures should govern whether to issue CDR at the end of the period, or upon instance of less than satisfactory performance.

4.6.2. The COR may choose to verbally advise the Contractor of deficiencies or provide a written CDR.

4.6.3. The issuance of a CDR may be cause for the scheduling of a meeting for the Contractor, Contracting Officer, and the COR to discuss performance issues. A mutual effort will be made to resolve all problems identified. The Contractor will take written minutes of the meeting and send to all attendees for concurrence, signature, and action.

End of Performance Work Statement