PWS Scales Maint_Repair 25-28.pdf

Attachment 1 – Overarching Performance Work Statement (PWS)

Scales Maintenance and Repair

Fort Stewart and Hunter Army Airfield, Georgia

01 January 2025

Table of Contents

1.0 INTRODUCTION…………………………………………………..………………………….4

1.1 Background………….………...…………………………………..…………………….4

1.2 Objectives…………….………………………………...…………..……………………4

1.3 Climatic Conditions……….…...………………………………..……………………

1.4 Facility Access…………....……….………………………………......…….…………..5

1.5 Traffic Flow.…………………….….………………………………………….…..……..5

1.6 Drainage…………………………………………………………..……………………..5

1.7 Restoration of Landscape Damage………………………………...…......………

1.8 Dust Suppression……………………………………………………………......……..5

1.9 Utility Location…………………………………………………………………...……...5

1.10 Excavation Permits…………………………..………...………………...…………

2.0 REQUIREMENTS……………………………………………….……………………………..6

2.1 Description of Services………………………………………………………………...6

2.2 General Information…………………………………………………………….....…..6

2.3 Emergency Services.…………….………………………………...…….……………8

2.4 Contract Administration and Management...…………………………………….….8

2.5 Work Management

2.6 Demand Maintenance Orders (DMOs)…………………………………………

2.7 Preventive Maintenance Orders (PMOs)………………..………………………...15

2.8 Operations Work Orders (OWOs)……………………..…………………………...16

2.9 Project Work Orders (PWOs)……………………………………...………………..17

2.10 Warranty Program……………………………………..……………………………..17

2.11 Technical Document Library Operation……………………………………………17

2.12 Maintain As-build’s…..……………………………………………………………….17

2.13 Historic Property or Archeological Site…………………………………………….17

2.14 Security……………………………………,,,………………………………………...17

2.15 Security Training……………………………………………………………………...18

2.16 Safety……..………………………..………………………….………………………20

2.17 Training, Physical Requirements, or other Expertise Required…………………20

2.18 Environmental Requirements…………………….….……………………………...21

2.19 Contingency Plans………………...…………………………….…………………...24

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS………………………………25

3.1 Quality Assurance……………………………..……………………………………..26

3.2 Quality Control Plan……………………………………………………………...…..26

3.3 Customer Feedback Program

4.0 PERFORMANCE TASK REQUIREMENTS……………………………...……………….26

5.0 COMMON LEVELS OF SUPPORT (CLS)……………………………………..………

6.0 DELIVERABLES ………………………………………...………………..………………...30

7.0 RELATED DOCUMENTS………..…………………...………….…………………………36

7.1 Definitions and Acronyms……………………………………….......……………...36

7.2 Applicable Directives, Publications…………..……………..………...….………..48

7.3 Technical Exhibit (TE) Index…………….…………………………………….……51

7.4 Government-Furnished Facilities (GFF) and Equipment (GFE)………………..51

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)…….53

7.6 U.S. Department of Labor Wage Determination (DOL WD)……………………54

7.7 System for Award Management (SAM)……………………………...…………...55

7.8 SAM Reporting Labor Hours…………………………………..……………..……55

1.0 Introduction.

This is a non-personal services contract to provide Scales Maintenance, Repair and Certification in support of Base Operations and Support Services for the U.S. Army Garrison (USAG) Fort Stewart (FS) and Hunter Army Airfield (HAAF), Georgia. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts and supplies required for Preventive Maintenance Orders (PMO) and all additional repair parts required for Demand Maintenance Orders (DMO), Subject to Contract Officer (KO) or Contract Officer Representative (COR) approval. This contract is a Firm-Fixed Price contract for a continuing requirement. The period of performance will include a Base Period and two (2) 12-month option periods.

1.1 Background.

Ft. Stewart and HAAF are the home of the 3rd Infantry Division, and combine to be the Army's Premier Power Projection Platform on the Atlantic Coast. It is the largest, most effective and efficient armor training base east of the Mississippi, covering 280,000 acres including parts of Liberty, Long, Tattnall, Evans, and Bryan counties in Southeast Georgia. Ft. Stewart is physically located north of Hinesville, GA. Accessible from either GA Highway 144 or GA Highway 84. HAAF is physically positioned in the southwest corner in the city limits of Savannah, GA. Accessible by either GA Highway 204 from the south or Interstate 516 from the north. Approximately 35 miles from FS. Together these assets are capable of deploying units such as the heavy, armored forces of the 3rd Infantry Division or the elite light fighters of the 1st Battalion, 75th Ranger Regiment.

1.1.1 Currently there are a total of 14 scales in operation with 7 located on HAAF and 7 located on FS, see TE 01. All Scales in operation currently are both digital and analog. A mix of sectional truck drive on, Pallet/platform and personnel scales. It is possible that additional Scales may be added during the performance of this contract. Additional Scales will be negotiated and added by bilateral modification. This contract is instrumental to the USAG meeting multiple local, state, and national support missions at Ft. Stewart and Hunter Army Airfield.

1.2 Objectives.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair standards consistent with the original equipment manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications listed in Section 7.0, Related Documents.

1.2.1 The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract.

1.3 Climatic Conditions.

FS and HAAF are located in the humid subtropics with long, hot summers and mild winters.

The average annual rainfall is 50 inches; with the wettest months being June - September.

The first frost usually occurs in November and continues through February or the beginning of March. The average annual maximum and minimum temperatures are approximately 81- and 50-degrees Fahrenheit, respectively. Summer high temperatures of 106 degrees and winter temperature of 2 degrees have been recorded. Under normal circumstances wind speeds rarely exceed 10 knots. The hurricane and tropical storm season normally occur during August through November.

1.4 Facility Access.

The Contractor shall coordinate directly with the facility’s controlling occupant for scheduling of all work and access to facilities/areas not open or accessible to the contractor. The COR will assist only when the contractor cannot gain reasonable access from the occupant.

1.5 Traffic Flow. N/A

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage.

Trees or other landscape features, and irrigation systems damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. N/A

1.9 Utility Location. Provided through GA811 system.

1.10 Excavation Permits.

Permits are provided through GA811 system.

https://www.georgia811.com/index.php/mygeorgia811/ or dial 811 (or 800-282-7411) to complete your request over the phone. All excavation permits shall be initiated and processed through the GA811 system operating procedures. GA811 system requires up to five (5) business days for excavation permits. The Contractor shall keep record of every permit, assigned, and provide a status to the Government upon request. The Contractor shall notify the COR within 24 hours of receiving a processed excavation permit.

https://www.georgia811.com/index.php/mygeorgia811/

2.0 Requirements

2.1 Description of Services.

The Contractor shall maintain and ensure continuous operation of all scales listed in TE 01.

Performing all maintenance, repair and certification required to provide said continuous operation. The contractor shall develop, submit, and implement a comprehensive quarterly preventive maintenance (PM), repair and certification programs. PM consists primarily of quarterly inspection, cleaning, lubrication, adjustment, calibration, re-calibration, and minor part/component replacement on scales and their component equipment at facilities listed in TE 01, The Contractor shall submit said program plans for KO/COR approval within 30 calendar days after receipt of approval to start.

See Section 5.0 for the specific Common Level of Support (CLS).

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Transition (Phase In/Phase Out).

The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.2.2 Phase-out. N/A

2.2.3 Place of Performance and Hours of Operation.

2.2.3.1 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Stewart and Hunter Army Airfield at any pertinent locations in and around Fort Stewart and Hunter Army Airfield. A PDF map of FS and HAAF scale locations are located at Technical Exhibit (TE) 06 & 07.

2.2.3.2 Hours of Operation.

The Contractor shall conduct business, between the hours of 0700 to 1600, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Directorate of Public Works (DPW) operates a Work Reception (WR) desk 24 hours a day, 7 days a week and will be capable of informing the Contractor, COR/KO/DPW for a response to DMOs and/or customer requests outside of standard working hours.

2.2.3.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.3.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.4.1 The Contractor shall coordinate with KO/COR/DPW in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations. The Contractor may be called upon to deliver services to the installation through an emergency Demand Maintenance Orders (DMOs) in support of emergency response. The Contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the KO, however emergency response requirements will take precedence over normal DMO activities.

2.2.3.5 Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

2.2.3.7 Travel/Temporary Duty. N/A

2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO or designated Government representative/COR within one (1) hour of each such occurrence. A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

The KO/COR will confer monthly with the Contractor to review the Contractor's performance.

Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO. The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.1.1 Invoicing.

The Contractor shall submit invoices within five (5) working days of the work being completed or the end of the month (whichever is specified in the contract). Procurement Integrated Enterprise Environment (PIEE) / Wide Area Workflow (WAWF) are the method to electronically process vendor payment requests and receiving reports, as authorized by

DFARS 252.232-7003.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions.

The COR or designated Government representative monitors all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel. (Deliverable)

Key contractor personnel shall be designated in writing to the KO or designated Government representative at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1 Project Manager.

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the PM shall be provided to the KO and shall be available during normal duty hours. In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent). N/A

2.4.3.3 Quality Control Manager (QCM)

The Contractor shall designate a QCM on site during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.3.4 Quality Control Inspectors (QCI)

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements. QCIs shall have two (2) years of documented experience in installation and/or maintenance of scales and associated equipment.

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator. N/A

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee(s) that are not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 Common Access Card (CAC) N/A

2.4.4.3 Qualification Standards.

The Contractor shall utilize properly trained, skilled, and qualified employees or subcontractor personnel. The prime Contractor shall be certified by the State of Georgia to install, alter, inspect, certify, repair, and maintain Certified Scales. Contractor employee(s) performing scale certification, maintenance and repair shall be qualified at the journeyman level and be certified by the State of Georgia (as required). Contractor employee(s) with less than journeyman qualifications who are performing maintenance and repair services, excluding simply housekeeping services, shall be closely supervised by the certified, journeyman mechanic.

The work experience shall be with an established company that has repaired and installed equipment of similar types to those covered under this contract. All employees assigned by the contractor to perform work under this contract shall be physically able to do the assigned work.

2.4.4.4 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves from Government employees. (e.g., badge, company logo, or uniform) The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible.

All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements. Evidence of vehicle ownership and vehicle liability insurance must be present with the vehicle at all times.

2.4.4.5 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the

Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.6 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. The intent is to establish work requirements that are performance-based, and results oriented. This approach is intended to allow the Contractor to determine the best and most cost-effective ways to fulfill contracted operations and their component needs, emphasizing innovation and commercial best practices.

2.4.6 Manual Operations. N/A

2.4.7 Interactive Customer Evaluation (ICE). N/A

2.5 Work Management.

Applicable to all Common Levels of Service (CLS). All coordination requirements in this section and inherent to this contract shall take into consideration DPW and their operations.

Work requirements and timelines shall include coordination with DPW.

2.5.1 Coordination.

As a part of the work scheduling process, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done. And shall inform the COR of said scheduling for quality assurance purposes.

2.5.2 Work Clearance. N/A

2.5.3 Work Status.

The status of all assigned work shall be available to the designated Government representative/COR within one (1) hour of Contractor receipt of request during normal working hours, and 48 hours at all other times. For emergencies, the Contractor shall respond within 1 hour to any inquiries from the KO, COR, Quality Assurance Representatives (QAR), and DPW management. Out of Service scales, the KO/COR will be notified of the status and expected completion date. When parts are ordered, the KO/COR will be notified of the status and delivery date. If the Contractor knows that a scale is going to be down more than seven calendar days, the KO/COR shall be informed in writing/email detailing the specific problem and indicating why the scale will be down for more than seven days.

2.5.4 General Fund Enterprise Business System (GFEBS). N/A

2.5.5 Work Standards.

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this contract. When a standard is not directed, the contractor shall perform required work to meet industry trade customs and practices and manufacturer's recommendations. If floors, cabinets, appliances, foundations, and other items are removed in order to gain access to the system component to be repaired, the contractor shall return any repaired area to a condition comparable to the original construction after work is completed.

Any Government- or occupant-owned property damaged by the contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.6 Disposal.

All refuse generated by this contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials).

Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse. Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation. The contractor may be able to use Government provided recycling containers as available strictly for recyclable materials accepted by the Recycling Service Contract in effect at the time. Papers, plastics 1-7, aluminum and tin cans shall be recycled. Any misuse of the recycling containers shall be corrected by the contractor as directed by the DPW or the applicable Quality Recycling Program (QRP) representative, the recycling contractor, or the COR.

2.5.6.1 The contractor is responsible for removing all trash and debris off the installation.

The contractor is not authorized to use the installation’s land fill.

2.5.7 Environmental Requirements.

The Contractor shall meet all requirements of the DPW Environmental standards (ENV) as stated in listed environmental regulations.

2.5.7.1 Particulate Matter. N/A

2.5.7.2 Construction (Storm Water) permits. N/A

2.5.7.3 Utility Clearances. N/A

2.5.7.4 As-Built Drawings. N/A

2.5.7.5 Maintenance of Work Site.

The contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the contractor shall return usable material to a designated storage area for reuse. The contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials.

2.5.7.6 Installation Recycling Program.

The Installation Recycling Program is a resources conservation effort managed and operated by the DPW-ENV IAW DoD regulations.

2.5.7.7 Actions and Delivery.

The contractor shall receive and use reusable pallets. The contractor shall dispose of any scrap metal, pallets, and excess serviceable lumber off the installation.

2.5.7.8 Facilities, Systems, and Equipment Identified for Future Replacement.

Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the contractor shall perform maintenance and repair of the equipment as outlined in this PWS, unless otherwise directed by the KO.

2.5.7.9 New Components.

New components shall match or exceed existing components in both manufacture and quality.

The contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection.

If existing aesthetics cannot be matched, the contractor shall submit variations to the KO/COR for acceptability prior to installation.

2.5.7.10 Energy Conservation Standards.

The contractor shall provide material and equipment (LED Lamps) which meet the requirements of the National Energy Conservation Policy Act (NECPA) of 1978. Electrical equipment and fixtures shall be high efficiency Energy Star rated equipment.

2.6 Demand Maintenance Orders (DMOs). (Deliverable)

2.6.1 Directorate of Public Work (DPW) Work Reception (WR).

The contractor shall provide a contact number for 24 hour a day, 7 days a week service to receive notification of work from the KO/COR/DPW.

2.6.2 DMO Call Receipt and Entry.

The Contractor shall be notified by telephone or email of repair work necessary for real property covered by the contract. Only the KO/COR can assign/change the priority status. All DMOs shall be executed by the contractor within the following timelines:

Priority 1 (Emergency) The contractor shall respond to the DMO within 4 hours of receipt of the DMO. Only the COR, ACOR, or KO are authorized to order an emergency service call. DMOs are classified as Emergency (Priority 1) when immediate action is required to eliminate life threatening or serious injury hazards to personnel. The contractor shall provide the COR with names and telephone numbers of the persons to be contacted in case of an emergency. The contractor is required to be available 24 hours a day, seven days a week. These DMOs are responded to as soon as possible and no later than four (4) hours after the request. The Government does not pay for travel to or from job location. The contractor shall preform Diagnostics, minor repair or service. If it is determined that the repair requires extended hours or parts. The contractor shall immediately notify the COR, ACOR, or KO and submit a detailed estimate for parts and labor to the COR or KO for approval. The contractor shall not proceed with the repair until approval is received.

Emergency/Critical DMOs are completed within 24 hours of request unless the urgency of the work has been reduced to a Priority 2. Emergency Service Calls will be invoiced on the monthly invoice. The Emergency service call CLIN will cover diagnostics, minor repair, or service not to exceed 2 hours on site. The Government shall not incur any additional cost for service calls taking place during normal duty hours. If the repair is approved, the contractor shall perform the repair and invoice against the Deman Maintenance Order Priority 1 CLINs on the monthly invoice. The Government reserves the right to compete repairs. The Government will not pay profit and overhead on any repair parts. Therefore, the Government expects the contractor to provide parts at actual cost and applicable shipping costs.

Priority 2 (Routine) These DMOs shall be completed by the contractor within thirty (30) business days from receipt. Under these routine service calls the contractor shall provide required repairs by responding and be on site within 7 Days. The Government does not pay travel to or from job locations. The contractor shall preform diagnostics, minor repair, or service. The service call CLIN will cover diagnostics, minor repair, or service not to exceed 2 hours on site. If it is determined that the repair requires extended hours or parts. The contractor shall immediately notify the COR, ACOR, or KO and submit a detailed estimate for parts and labor to the COR or KO for approval. The contractor shall not proceed with the repair until approval is received. If the repair is approved, the contractor shall order parts and perform the repair. Invoice against the Deman Maintenance Order Priority 2 CLINs on the monthly invoice. The Government will not pay profit and/or overhead on any repair parts.

Therefore, the Government expects the contractor to provide parts at actual cost with applicable shipping costs. The Government reserves the right to compete all repairs.

2.6.3 Completed Work.

The contractor, certifying the work was satisfactorily performed, shall provide the KO/COR with a list of completed items for quality assurance purposes the total labor hours the technician worked, and the fully burdened rate based on shop and the total materials/parts costs. Within seven (7) days of DMO completion.

2.6.4 Materials.

The contractor shall furnish all materials required to perform work under this contract. The contractor shall maintain a sufficient supply of spare/repair parts to assure maximum use of and a minimum down time for priority locations for emergencies and urgent repairs.

The repair parts shall be equal to or better than, the original manufacturer’s parts. The contractor shall immediately notify the COR and submit a detailed estimate for parts to the COR or Contracting Officer. The contractor shall not proceed with the parts order or DMO repair until approval is received. The Government reserves the right to compete repairs. If the parts and repair are approved, the contractor shall perform the repair and invoice against the appropriate CLINs on the Monthly invoice. The Government will not pay profit and overhead on any repair parts. Therefore, the Government expects the Contractor to provide parts at actual cost, plus applicable shipping cost.

2.7 Preventive Maintenance Orders (PMOs). (Deliverable)

The contractor will create a preventive maintenance plan and submit it to the KO/COR/ACOR for approval. The plan shall include details on requirements, staffing, personnel qualifications, supervision, material requirements, execution, and quality control (QC) process to support the preventive maintenance addressed in this PWS. The Preventive Maintenance Plan (PMP) shall be submitted to the KO/COR within 30 days of contract award.

2.7.1 The contractor personnel shall complete scheduled preventive maintenance work within (+or-) five (5) business days of quarterly and annual certification intervals. The COR, ACOR, or KO shall be notified of completed PMOs within seven (7) business days of completion.

2.7.2. Process.

Until the preventive maintenance program package is completed by the contractor, the contractor shall execute PMOs IAW the PWS. The contractor shall create a preventive maintenance scheduler. The contractor shall continually update the list as required with the

COR.

2.7.2.1 The preventive maintenance scheduler shall be MS Excel based and include work center, maintenance plan, equipment number, equipment description, Facility number, frequency, task list, date called/scheduled, and any additional notes pertinent to preventive maintenance (e.g.-date added, new scale, etc.). Additionally, by close of business (COB) each month, the Contractor shall provide to the COR, ACOR, or KO in MS Excel, one week prior to start of work, a projected preventive maintenance planning schedule of work to be accomplished in the following month.

2.7.3 Approved preventive maintenance schedule.

The contractor shall strictly adhere to the scheduled preventive maintenance dates to facilitate verification of work by the COR. If the contractor finds it necessary to reschedule, a written request shall be made to the COR, ACOR, or KO detailing the reasons for the proposed change at least five (5) business days prior to the originally scheduled preventive maintenance date. No scheduled preventive maintenance dates shall be changed without the prior approval of the COR, ACOR, or KO.

2.7.4 PMO Stickers/Log. (Deliverable)

Upon completion of the preventive maintenance inspection, The Contractor shall keep an electronic logbook/record. Logbooks/records shall include records of scheduled maintenance services, annual certification, re-certification, testing, service calls, repairs, parts replaced and warranty information. Information shall contain description of work, dates, problems, and corrective measures taken, persons requesting services/repairs, time completed, and the name of the technician performing the work. Preventive maintenance will not be considered performed until a current Preventive Maintenance line entry is made to document the maintenance action. And a current Annual Certification sticker is properly affixed to the Scale.

These files shall be transmitted to Government for review at the COR’s discretion during the contract term, to include any extensions of the contract term. The all files will be the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

2.7.5 Operations & Maintenance (O&M) Library.

The Contractor shall create and maintain an electronic technical document library for equipment and real property documents such as electronic logbooks, manufacturer/supplier provided operation and maintenance manuals, warranty information, tests, certifications, and reports. These files shall be subject to Government review at the COR’s discretion during the contract term, to include any extensions of contract term. The Files will be the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

2.8 Operations Work Orders (OWOs). N/A

2.9 Project Work Orders (PWOs). N/A

2.10 Warranty Program. (Deliverable)

The Contractor’s service plan and electronic logbook shall identify any warranties on all equipment, parts, components, where the manufacturers provide a warranty and shall be exercised for the duration of this contract. Electronic logbook shall identify the warranted item, the nature and expiration date of the warranty, and the name and location of the firm to contact about entitlement under the warranty. The Contractor shall update all warranty records on any items of equipment or repair items to which the Government will take title, or which shall be installed on Government property.

2.10.1 Warranty Enforcement Manager.

The Contractor shall designate a Warranty Manager or Point of Contact (POC) to monitor and track all Government-owned equipment identified as having a warranty.

2.10.2 Warranty Management.

The Warranty Manager shall receive a list of any DMOs impacting scale equipment warranties from the DPW WR for review. To identify facilities for any possible conflict that could affect the warranty.

2.10.3 Routing of Warranty DMOs.

The Contractor personnel shall be familiar with all facilities and equipment under warranty to notify the Warranty Manager of DMO requests impacting warranties. Who shall then determine if the problem is a valid warranty item. If the item is a valid warranty request, the service provider shall route the DMO to the warranty provider for repair. Warranty items that may have been overlooked by the DMO review may be flagged by technicians or workmen as warranty items.

In such cases, the DMO shall be routed back to the Warranty Manager and the DMO shall be routed to the warranty provider for repair. Contractor shall place warranty calls and track status until warranty repair has been completed.

2.10.4 Warranty Records.

The Contractor shall comply with standard Army execution and warranty claim action reporting programs as defined in AR 700-139.

2.10.5 Exception.

The existence of a warranty does not alleviate the Contractor of his responsibility to perform work needed to prevent potential damage to personnel and property or to prevent unnecessary shutdown of facilities and functions.

2.11 Technical Document Library Operation.

The Contractor shall store, maintain, and make technical documents available to all Government personnel and others approved by DPW upon request. If electronic versions are available, the Contractor shall provide these via e-mail or other electronic media. If no electronic copy is available, the hardcopies will be scanned and sent to the Government personnel and others approved by DPW. Contractor shall obtain and record adequate contact information from the persons requesting said documents. In the case where only one hardcopy exists, and the document cannot be scanned; the documents shall be made available for reference or for copies.

The Contractor, to the maximum extent possible, shall maintain all warranty documents in an electronic data base. These files shall be subject to Government review at the COR’s discretion during the contract term, to include any extensions of contract term. The files will be the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

2.12 Maintain As-Build’s. N/A

2.13 Historic Property or Archaeological Site. N/A

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO, Regulations, manuals, and technical documents applicable to this Contract are listed in Section 7.2 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.14.3 Government Vehicles. N/A

2.14.4 Contractor Vehicle Registration. Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all times. The list may be used in case of emergency and/or other contingency.

Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.4.1 Contractor and all associated subcontractor’s employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.14.5 Contractor and Vendor Access.

Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess an installation pass and valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.5.1 All Contractor personnel requesting access to Fort Stewart and Hunter Army Airfield will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned and required documentation contained in TE 05 for valid entry. Contractor personnel will receive a visitor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of Fort Stewart or HAAF.

2.14.6 Physical Security. N/A

2.15 Security Training. (Deliverable)

2.15.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://jkosupport.jten.mil/Atlas2/page/coi/externalCourseAccess.jsf?v=1723733057963&cours e_prefix=JS&course_number=-US007

2.15.1.1 If access to a computer is not available, the unit’s Level II Anti-Terrorism Officer (ATO) will conduct AT Level I Training for the Contractor and employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I Training within 30 calendar days by Fort Stewart ATO. It will also be acceptable for the new hire to take the training online and present the training certificate to the KO or designated Government representative/COR within 30 calendar days. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

2.15.2 iWATCH Training. (Deliverable) The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO) to all Contract employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the installation Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion. iWATCH training is available at the following website:

https://www.mepcom.army.mil/Home/Contractors/

2.15.3 Operational Security (OPSEC) Awareness Training. (Deliverable) IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business days of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website:

https://www.mepcom.army.mil/Home/Contractors/ https://www.mepcom.army.mil/Home/Contractors/ https://www.mepcom.army.mil/Home/Contractors/

2.15.4 Force Protection NIPR Advisory. N/A

2.15.5 Network Access. N/A

2.16 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan.