PWS RMIS Services 06012026_KO Approved.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Rocket Motor Inspection System (RMIS) CABINET X RAY MACHINE SERVICE

1.0 General: This requirement is for the service, maintenance, and repair of RMIS Cabinet X- Ray machine for Letterkenny Munitions Center.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance and repairs to a RMIS Cabinet X-Ray machine as defined in this PWS. The government will not provide any personnel, equipment, tools, materials, or supervision. The contractor shall meet the standards in this contract. All preventative maintenance and repairs will be documented and sent via e-mail to the Technical Point of Contact (TPOC) within 24 hours of the action of repair or preventative maintenance. The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during both regular hours and non-business hours.

1.2 Background: Letterkenny Munitions Center (LEMC), on or around July 2017, purchased an RMIS Cabinet X-Ray Machine. The machine is currently operational and does not exhibit any evidence of mechanical malfunction or failure. This machine is at an industrial level and has the capacity to internally photograph munitions and associated parts.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Ordering Period of five (5) years, plus FAR 52.217-8 optional 6-month extension. The Period of Performance reads as follows:

1.3.1 Base Year: 29 September 2026 to 28 September 2031

1.3.2 52.217-6 6-month extension: 29 September 2031 to 28 March 2032

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the areas identified in Technical Exhibit 1, Performance Requirements Summary. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS). This is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth Day: June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: Second Monday in October

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day: 4th Thursday in November

1.4.3.11 Christmas Day: December 25th

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with TPOC authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC, and the specific location will be provided by the TPOC. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force are essential. The contractor is responsible for the performance and conduct of its employees while they are on LEAD/LEMC.

1.4.5 Security Requirements: The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors that do not require a CAC but require access to a DoD facility or installation. The contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.6 Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired.

1.4.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 LEMC: Letterkenny Munitions Center

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 POC: Point of Contact

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 TECHNICAL POINT OF CONTACT (TPOC): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code IAW In Accordance With KO Contracting Officer LEAD Letterkenny Army Depot LEMC Letterkenny Munitions Center NDT Non Destructive Testing OCI Organizational Conflict of Interest POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program RMIS Rocket Motor Inspection System

RFO Revolutionary FAR Overhaul TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Equipment: None.

3.3 Materials: None.

3.4 Services: None.

3.5 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during regular business hours and for phone technical support and troubleshooting suggestions.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the RMIS Cabinet X-Ray Machine.

When parts are installed then re-calibration will be necessary according to the original equipment manufacturer.

5.0 Requirements: The contractor shall: …

5.1 PREVENTATIVE MAINTENANCE: Conduct a routine semi-annual preventative inspection to cover the following points on the unit:

5.1.1 Perform a computer system backup to a file location or storage location designated by the TPOC and apply any necessary or required software updates. A software update shall include updates to the installed commercial off the shelf, customized software that controls the equipment functions.

5.1.2 Check X-ray tube ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.3 Check MP1 ground cable, tighten all screws, ground cable connected to cathode generator.

5.1.4 Check anode generator ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.5 Check X-ray system ground cable, tighten all the screws, ground cable connected between cathode generator and column (or dedicated ground).

5.1.6 Check cabinet against any mechanical damage.

5.1.7 Maintenance the HV cable (cathode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.8 Maintenance the HV cable (anode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.9 Check oil hoses against leakage on the tube side.

5.1.10 Maintenance the HV cable (cathode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.11 Maintenance the HV cable (anode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.12 Blow dust from HV cathode generator with compressed air, remove cover, special attention to fans and heat sink.

5.1.13 Verify that all X-ray cables are tightened.

5.1.14 Clean the computer, filter, plugs, check all PCBs, fan filter, and check connections.

5.1.15 Check mains voltage to system, use voltmeter (normally voltage is 220V).

5.1.16 Check electrical ground, use voltmeter (normally line to ground is 115 Vac).

5.1.17 Check air pressure gauge, clean the filter, the pressure should be at least 0.5MPA (75 psi).

5.1.18 Lubricate all the axis of the manipulator that requires lubrication.

5.1.19 Check all the axis of the manipulator in manual mode, verify total travel and limit switches in proper position.

5.1.20 Checking the encoder function, value should be changed with axis motion, then verify that it goes to home.

5.1.21 Check the level of the cooler; make sure the oil level is normal. If not, add oil for the cooler, check for any leakage.

5.1.22 Turn OFF chiller/cooler and verify that E15 appears on MP1. Turn back ON and verify that E15 disappears.

5.1.23 Check chiller compressor cut off sensor setting value T=23° C.

5.1.24 Check temp sensor. Move the knob CCW to lower the temp setting and trigger E16 on the MP1. Move back to original value (40° C).

5.1.25 Clean the oil cooler, to tighten all the screws.

5.1.26 Safety interlocks check, when any access is opened, the safety interlock will open and MP1 will display S1. Check this statement is true for product and service doors. After checking verify that interlock is cleared.

5.1.27 Check all E-stops. When POWER is on, hit each E-stop. Verify that POWER light goes OFF; try turning POWER key switch to ON, it should not turn ON until E-stop is disengaged.

After checking verify that E-stops are cleared.

5.1.28 Check the beam-blocker operation, to tighten all the screws of the beam-blocker. Check that beam-blocker opens and closes (Vi3). Leave it CLOSED.

5.1.29 Check the shutter motion, to tighten all the screws of the shutter. Checking the functions of the MP1, make sure all the buttons are normal, and all the MP1 lamps work as well.

5.1.30 Perform conditioning of the X-ray system. Note any deviation from full power. Check that BB is CLOSED.

5.1.31 Check amber lights & audible alarm. They will be turned ON, the same amount of time that X-rays are in PRE-WARNING mode. This is a buffer time, typically 5 seconds, between the X-ray OFF state and the X-ray ON state.

5.1.32 Check red lights & X-ray ON signs. They will be turned ON, for as long as X-rays are being produced.

5.1.33 Check the surveillance monitoring system, make sure all the monitors are normal, if not, check the power cable and data cable.

5.1.34 Cleaning console table, clean the inside of cabinet, check the lamp(s) in the cabinet, replace if necessary.

5.1.35 Visual inspection of the system for other mechanical issues such as rollers, rotating system. Perform radiation survey. Check the lead curtain for breaks or leakage, and recommend replacement if necessary.

5.1.36 Record values of numerous routine diagnostic readouts.

5.1.37 During the preventative maintenance visits, the Contractor will check and calibrate the machine according to the points listed above. All preventative maintenance will be documented and a copy will be provided to the Government TPOC within 5 calendar days of the inspection.

5.1.38 This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by the TPOC. This cost will include all travel and other administrative costs. This PM request shall be acknowledged and then scheduled for a date convenient for both the contractor and the government within 24 hours. The PM will not be completed within 24 hours of the request, just simply acknowledged and scheduled.

5.2 REPAIR: The contractor shall be contacted when the TPOC determines that a machine requires maintenance. This service request shall, within 24 hours, be acknowledged and then scheduled for a date convenient for both the contractor and the government. If the TPOC has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, The following items will be considered, and reviewed to ensure 100% operational functioning:

5.2.1 Digital Detector Array Comet X-Ray Tube, 450 kV X-Ray Source Metal Ceramic (FS 0.4mm & 1.0mm 7 700/1500M)

5.2.2 Two 450 KV Generators

5.2.3 Gulmay Anode Generator

5.2.4 Gulmay Cathode Generator

5.2.5 Oil to Air Cooling Unit, and hoses

5.2.6 Computer Control System, Hardware High Resolution Monitors

5.2.7 High Voltage Cables (2)

5.2.8 Load/Unload Solenoids

5.2.9 Load/Unload Part Conveyor Motors

5.2.10 Part Access Door Dive Motors (2)

5.2.11 Ball Screw Actuators (4)

5.2.12 Survo Motors

5.2.13 Controller Gulmay MP1

5.2.14 Controller box, and control cables

5.2.15 2 HV Cable and Flanges 10M long with 90 degrees at tube end

5.2.16 Motorized shutter for X-Ray Tube

5.2.17 Beam Blocker

5.2.18 Fixture for placement of filters (up to 8mm in thickness), supply of filter design

5.2.19 Chord length compensator

5.2.20 Laser Pointer

5.2.21 Two Primary Interlock Switches 40A

5.2.22 Detector – 16” x 16” active area

5.2.23 Two Conveyors – 1 Load and 1 Unload

5.2.24 Two Computers – 1 Acquisition and 1 Review

5.2.25 HMI Pendant

5.2.26 General repairs shall be scheduled to be conducted within a 24- hour window of the reported issue, according to the sections of the unit described in 5.1. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. The cost to conduct the repairs per hour shall include all travel and administrative costs. The repairs could lead to complete equipment replacement, due to the severity of the repair.

5.3 PARTS: The contractor shall provide all necessary parts for all work performed under this contract. The TPOC shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual per the parts CLIN instructions. Funding for repair parts will be allocated to individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance.

The Government reserves the right to provide parts required for maintenance performed in-house by most advantageous means. Do not quote this CLIN; funding will be provided by LEMC to cover parts and materials.

5.4: TECHNICAL EVALUATION FACTORS:

5.4.1 The technical evaluation factors will be as follows:

5.4.1.1 Factor 1: Prime or Sub-Contracting Experiences with the Government

5.4.1.2 Factor 2: Past Performance with the Government

5.4.1.3 Factor 3: Price

5.5 OVER AND ABOVE (O&A) WORK:

5.5.1 General.

The contractor shall be responsible for identifying to the Contracting Officer, work that is over and above the basic operation and maintenance requirements but within the general scope of the contract. The Government may also identify and direct work that is over and above the basic operation and maintenance requirements but within the general scope of the contract.

5.5.2 Definitions. As used in this contract—

(1) “Over and above work” means work discovered during the course of performing maintenance that is—

(i) Within the general scope of the contract.

(ii) Not covered by the line item(s) for the basic work under the contract; and

(iii) Necessary in order to satisfactorily complete the contract.

5.5.3 Procedures.

(a) Over and above requirements identified by the contractor will be the primary basis for O&A work; however, the Government may also identify and direct O&A requirements other than that which are identified by the contractor. Unless otherwise negotiated, the Government has the unilateral right to –

(1) Perform O&A work in-house; or

(2) Award O&A work to the contractor.

(b) When acquiring O&A work, the Contracting Officer will establish a separate Contract Line Item Number (CLIN) for each individual project or requirement. All O&A projects will be awarded and administered as supplemental agreements. A contract modification (SF-30) will be executed to definitize each O&A project.

(c) Over and above requirements task the contractor to identify the needed work and upon request by the Contracting Officer, recommend corrective action during contract performance.

The contractor submits a work request in order to identify the O&A work and, as appropriate, the Contracting Officer authorizes the contractor to proceed.

(d) Work Requests shall be provided to the TPOCs and KO immediately, or not more than an hour of findings. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy.

(e) Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work; however, proposals shall not be submitted until specifically requested by the Contracting Officer.

(f) Upon receipt of a work request, the Government TPOC will verify the proposed work is required and not covered under the basic contract line item(s) and verify the proposed corrective action is appropriate. The Contracting Officer (KO) will review and either approve or deny the over and above work in an expeditious manner. If approval is granted, the KO will follow with an email and notification to the TPOC(s).

(g) Upon request from the Contracting Officer, or within 7 days, the Contractor shall submit a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

(h) Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

(i) Over and above work requests are within the scope of the contract. Therefore, procedures in DFARS Subpart 217.74, Undefinitized Contractual Actions, do not apply.

(j) To the maximum extent practicable, over and above work shall be negotiated prior to performance of the work.

(k) The Government reserves the right to issue a blanket work request authorization in the form of a letter or contract modification.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.0 Requirements

(5.1 thru 5.4)

The contractor shall perform

PM and repairs within the established timeframes.

The contractor shall perform repairs within the established timeframes 98% of the time each month by conducting tests and documenting the results.

2% defect rate Periodic Inspection TPOC will review monthly all repair and preventative maintenance documents.

5.5.3 Depot visits Contractor shall schedule

all visits to the Depot with the TPOC and shall receive approval from the TPOC in writing before work is performed.

100% Compliance 100% inspection TPOC will inspect

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

1.4.1 Quality Annually 1

TPOC

E-Mail monica.r.dean.civ@army.mil jason.w.straley.civ@army.mil

5.1 PM Reports

5 days after preventative maintenance

TPOC

E-Mail monica.r.dean.civ@army.mil jason.w.straley.civ@army.mil

5.2 Repairs

Scheduled

Repairs scheduled with 24 hours of report

TPOC

E-Mail monica.r.dean.civ@army.mil jason.w.straley.civ@army.mil

5.3 Parts have $0

mark up

100% parts are at cost

TPOC

E-Mail monica.r.dean.civ@army.mil jason.w.straley.civ@army.mil

5.5.3 Over and

Above work request immediately or not more than 1 hour of the findings

TPOC & KO

E-Mail monica.r.dean.civ@army.mil jason.w.straley.civ@army.mil bobie.j.burkett.civ@army.mil

5.5.3 Over and

Above quote / proposal within 7 days of request

KO

E-Mail bobie.j.burkett.civ@army.mil