PWS_PS23_FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS) [Pacific Sentry 23, 1st Special Forces Command]

Pacific Sentry 23, 1st Special Forces Command, Valid as of 21 April 2023

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Pacific Sentry 23 in support of 1st Special Forces Command as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS).

The contractor shall perform to the standards in this contract.

1.2 Background: The 1st Special Forces Command will conduct training at BLDG 2117 Engine Test Rd, Hickam AFB, HI and the Island of Oahu with a period of performance of 24 May 2023 thru 16 June 2023.

The purpose of this training is to exercise tactical, command, control, and complexity of the operational environments under realistic conditions that replicate the scale, diversity, and complexity of the operational environments currently encountered by Special Operations Forces overseas. This training exercise requires the proper life support services to support a total of 140 personnel. These services shall support twenty-four

(24) hour operations and are the minimum necessities to sustain the force during training.

The PoP shown herein is tentative. The Government expects to make an award before that date, however, should an award be made after that date, there will be a change on the contractual document and the award must be signed/accepted by the contractor.

Hickam AFB Building 2117 Engine Test Road Oahu, Hawaii, 96853 All support requirements shall be located within the vicinity of BLDG 2117 Engine Test Rd, Hickam AFB

HI.

It is the contractor’s responsibility to make all arrangements with Hickam AFB for set up of services and base access.

1.3 Objectives: 1st Special Forces Command lacks large tents for a planning space, conference space, and required ancillary equipment for workspaces for large field training exercises. To conduct this exercise, the 1st Special Forces Command will employ contractor support for Basic Life Support services.

1.4 Scope: Contractor shall provide non-personal services to provide Basic Life Support services in support of a SOF training exercise from 24 May 2023 thru 16 June 2023 at Hickam AFB. Basic Life Support Services shall consist of the following:

o Tent Support to include adequate lighting for the tents, and power receptacles that facilitate the number of computers and equipment.

o Generator/ECUs o Power Distribution o Portable Light Sets o Dumpster, Trash Can, and Bulk Trash Removal o Tables/Chairs o Portable Chemical Latrines and Hand Wash Stations o All associated supplies to ensure the above mentioned meets contracted requirements

1.4.A General Requirements: The required services of the PWS shall be at Full Operational Capacity (FOC) before the Period of Performance (POP) start date. The contractor shall provide estimated FOC mobilization schedule with the submission of their quote, as well as imagery of equipment to be provided.

The contractor will conduct a joint Quality Control Check with the designated COR and/or Contracting Team prior to FOC in order to check all structures are in accordance with local and federal laws and conform to the services listed in this PWS.

All requirements within the PWS shall be in accordance with federal, local and Hawaii laws and regulations.

1.4.A.1 Non-Personnel Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service provider shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Procuring Contractor Officer (KO) immediately.

1.5 1.5 Period of Performance: The period of performance shall be from 24 May 2023 thru 16 June 2023.

This Period of Performance does not include the required time the Contractor may need to conduct site surveys, site set up, and post award conferences with the KO and COR to refine support requirements. 1st Special Forces Command will occupy the site on 24 May 2023 and utilize for 8 hours a day until 29 May 2023 with approximately 20 personnel. (Generator and other services only required for 8 hours during these dates.) 1st Special Forces Command will then occupy the site 30 May to 15 June 2023 for 24 hours a day with 140 personnel. The contract manager shall coordinate with the COR for the hours 24 May – 29 May 2023.

1.6 General Information:

1.6.1 Quality Control Plan (QCP) The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) upon request of the Contracting Officer. (Deliverable #01).

The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP upon request of the Contracting Officer.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fifteen (15) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: Memorial Day, 29 May, 2023 falls within the Period of Performance. If BLS is FOC on that date, the Contractor will have the day off, at no expense to the government. If BLS is not FOC by that date, The Contractor shall continue standard support as per this PWS.

1.6.4 Hours of Operation: The contractor is responsible for conducting business 24 hours per day for the duration of the Period of Performance. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. After the initial set-up of equipment as per this PWS, required support from the Contractor is routine in nature and will not require the same labor as set-up and tear-down procedures.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at BLDG 2117 Engine Test Rd, Hickam AFB HI.

1.6.6 Type of Contract: The government will award a Fixed Firm Price Contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.2 Personnel Security Clearance Requirements: Not Applicable

1.6.7.3 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Local Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request (Deliverable #2). The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

o Full birth name o Married name (if applicable) o SSN or local equivalent (ID card number) o Date of birth o Place of birth (city, country)

1.6.7.3.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including local law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(3) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person.

(4) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Not Applicable

1.6.7.5 Employment Eligibility: Contractor shall ensure that all contractor employees and sub-contractor employees performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify.

Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request (Deliverable #3). This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.6 Operations Security (OPSEC) Requirements Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.6.7.7 Key Control: N/A

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. These meetings shall be at no additional cost to the government. The KO will notify the contractor for the post award conference date. The Government will host a post-award conference with the KO, Contractor, CORs, and Exercise Planners virtually and at the site of support (in vicinity of Atwater, CA) to view the area and discuss final support plan.

http://www.uscis.gov/e-verify

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager and/or Site Manager. The contractor shall provide a contract manager and/or site manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer after award but before Period of Performance start (DELIVERABLE #7). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.11 Special Qualifications or Certifications:

o Electrician: The electricians shall be fully certified, trained and meet all local standards pertaining to the facilities, equipment, maintenance, and repairs. The contractor shall ensure certifications for all employees performing any electrical, mechanical or specialized work remain certified though the life of the contract. Electrician certification shall be provided after award prior to the Post Award Conference.

(DELIVERABLE #8). Electrician shall ensure all tents, generators and any items receiving electricity is properly grounded. The grounding will be inspected with the COR/Contracting Team prior to

FOC.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.13 Contractor Travel: The Government is not responsible for travel expenses incurred by the Contractor to provide for services associated with this contract.

1.6.14 Other Direct Costs (ODC) Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Reserved

1.6.16.1 Non-Disclosure Statements Reserved

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period Not Applicable

1.6.19 Training Requirements: The contractor shall ensure that all contracted personnel are trained on Army AT Level I, the locally developed iWATCH Army training, and Army OPSEC training. The contractor shall maintain documentation on completion of these trainings by all its employees.

1.6.20.3 Medical Travel Requirements: Reserved

1.6.21 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Local Installation law to work in that area. Failure to submit required information/data and obtain required documentation or clearances in accordance with installation policies, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent. The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.6.22 Security and Safety (Deliverable #04)

1.6.22.1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level awareness training within 7 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.22.2. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations .

1.6.22.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 7 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: “passive” and “active.” The passive element is an individual’s situational awareness of his or her surroundings. The active element of IWatch involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

1.6.22.4. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 7 calendar days of their reporting for duty.

1.6.22.5. Identification of Contractor Employees. Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee.

All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.12. Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms: [List all acronyms with each spelled out. At a minimum, insert the acronyms below].

AFFSSIR Armed Forces Repository of Specimen Samples ANSI American National Standards Institute

AOR Area of Responsibility AR Army Regulation AT Anti-Terrorism BLS Basic Life Support CAC Common Access Card CFR Code of Federal Regulations CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FOC Full Operational Capacity FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TCN Third Country National TE Technical Exhibit U.S.C. United States Code

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PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government

Furnished Services (GFS)

(This section identifies items such as property, information, and/or services that will be provided for the contractor’s use by the Government. Examples provided below.)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide escorted access when required to the work site at BLDG 2117 Engine Test Rd, Hickam AFB Hi.

3.2 Facilities: Contractor personnel are not authorized to use facilities and services at BLDG 2117 Engine Test Rd, Hickam AFB Hi without government escort.

3.3 Utilities Not Applicable

3.4 Equipment Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

(This section is used to identify the materials and equipment that the contractor must provide. Examples provided below.)

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Not Applicable

4.3. Materials: The Contractor shall furnish all required materials and supplies necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all required equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services to provide Basic Life Support services in support of a SOF training exercise from 24 May 2023 thru 16 June 2023 at BLDG 2117 Engine Test Rd, Hickam AFB Hi. Basic Life Support Services shall consist of the following:

o Tent Support o Generator/ECUs o Power Distribution o Portable Light Sets o Dumpster, Trash Can, and Bulk Trash Removal o Tables/Chairs o Portable Chemical Latrines/Hand Washing Stations o All associated supplies to ensure the above mentioned meets contracted requirements

5.1. Basic Services. The required services of the PWS shall be at Full Operational Capacity (FOC) before the Period of Performance (POP) start date. The contractor shall provide estimated FOC mobilization schedule with the submission of their quote. The FOC time line shall include, the set-up of all requirements listed in 5.2 - 5.2.8. The contractor will conduct a joint Quality Control Check with the designated COR and/or Contracting Team prior to FOC to check all services are in accordance with local and federal laws

5.2. Contractor Support at BLDG 2117 Engine Test Rd, Hickam AFB Hi.

5.2.1 Tent Support: The Contractor shall provide certification of Berry Amendment Compliant when the overall leased value of the tents is $150,000.00 or greater. If the overall leased value is less than a $150,000.00 the contractor shall provide the leased value of the tent(s) on company letter head certifying the lease amount. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, and tear-down of tents as follows:

a. Main Work Space Tent (See attachment 03 Site Map) o One Main Work space tent shall be no less than 50x50 feet and no more than

60x60 feet, and facilitate adequate power to the ECU, lights and 60 computers, two teleconference machines.

o Tent shall be stood up on established concrete and must be secured to ground.

JBPHH will not allow drilling into the concrete pad.

o Tents shall be weatherproof, and not allow the elements to compromise equipment inside. The tent shall be white, tan, green or US Military pattern, and be secured to the ground and shall include a front and back entrances.

o Tents shall include ceiling mounted lighting with ability to light partial areas of the tent only; at least one ceiling mounted light every five feet.

o Tent shall include 110v electrical outlets every five feet on both sides and include power strips to provide power to middle areas of each tent.

o Each tent shall be environmental control capable of providing heat or air conditioning (60-80 degrees F). ECUs shall be repaired or replaced within 4 hours if damaged or inoperable.

o Tents shall include at least 1x fire extinguisher per Entrance/Exit.

b. Conference Room Tent (See attachment 03 Site Map) o Conference room tent shall be 20x20 feet (+ 5 feet) with adequate power to the ECU, lights, 4 computers, and 1 teleconference machine.

o Tent shall be stood up on established concrete and must be secured to ground.

JBPHH will not allow drilling into the concrete pad.

Deliverable o Tent shall include ceiling mounted lighting with ability to light partial areas of the tent only; at least one ceiling mounted light every five feet.

o Tents shall be weatherproof, and not allow the elements to compromise equipment inside. The tent should be white, tan, green or US Military pattern, and be secured to the ground with front and back entrances.

o Tent shall include 110v electrical outlets every five feet on both sides and include power strips to provide power to middle areas of each tent.

o Each tent shall have environmental control capable of providing heat or air conditioning (60-80 degrees F) o ECUs shall be repaired or replaced within 4 hours if damaged or inoperable o Tents shall include at least 1x fire extinguisher per exit/entrance.

5.2.2 Generator/Environment Control Units (ECUs)

o The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, and tear-down for, generators and environmental control units.

o All Tents shall have power generation capable of supporting tents with ECUs, lighting and 110v power outlets IAW listed requirement o All Tents shall have power generation capable of supporting tents with ECUs, lighting and 110v power outlets IAW listed requirement. Collateral tent power generation must support up to 80 individual workstations (computers, televisions, monitors, etc.)

o Conference Tents shall have power generation capable of supporting tents with 10 individual workstations (computers, televisions, monitors, etc.) ECUs, lighting, and 110v power outlets IAW listed requirement.

o Power distribution shall support all power generation requirements within the confines and area of the training location. To include 60 individual workstations in BLDG 2117. (Each work station will contain approximately 2 laptops) o Generators shall operate off Government provided Diesel (DF2) also known as F54. (The contract may be modified later to add fuel)

5.2.3 Power Generation/Distribution

any other supplies and services necessary to provide rental, delivery, set-up, and tear-down for the required power distribution of all other requested services. Exact amperage requirements are flexible based on contractor provided electrician assessment of requirements. Listed requirements are based on historical numbers.

o Contractor shall provide uninterrupted power. Contractor shall ensure generators are delivered with all necessary parts in accordance with the operator’s manual and must have a full tank of fuel. The U.S. Government shall not be responsible for returning generators with a full tank or pay to refuel the equipment at the end of the Period of Performance. Contractor is not responsible to refueling generators. The contractor shall provide 24 hour repair and /or replacement services for the equipment.

o For Main Work Space Tents (para 5.2.1.a), Contractor shall provide power generation with automatic transfer switches; 75x 110v outlets on multiple breakers; 4x 30 amp dedicated breakers. 55x 110v outlets on multiple breakers; 2x dedicated 30 amp breakers.

o For Conference Tents, (para 5.2.1.b), Contractor shall provide, at a minimum, one generator with automatic transfer switches. 10x 110v outlets on multiple breakers; 3x 30 amp dedicated breakers.

5.2.4 Portable Light Sets

any other supplies and services necessary to provide rental, delivery, set-up, and tear-down for, portable light sets.

o Contractor shall provide adequate portable light sets so that personnel can safely traverse the training area at night.

o "Contractor shall provide enough lighting to illuminate the area enough (i.e. Tents, and BLDG 2117) so that an individual can safely walk between areas and avoid obstructions without the need for a personal flashlight."

o Contractor shall power light sets according to daily sunrise and sunset schedules o The USG will fuel light sets with diesel fuel as needed to maintain daily operation.

o Lights sets must be available to move to required locations when directed by the COR. Any move requests will occur in daytime hours prior to needed movement of light sets.

5.2.5 Dumpster, Trash Cans, and Bulk Trash Removal

o The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, and tear-down for, dumpsters, trash can, and bulk trash removal o The Collateral tent shall have no less than 3x 50gal or larger trash cans with 10x extra appropriate size trash bags o BLDG 2117 shall have no less than 3x 50gal or larger trash cans with 10x extra appropriate size trash bags o Conference Tents shall have no less than 1x 50gal or larger trash cans with extra 10x appropriate size trash bags o Contractor shall provide additional trash bags upon COR request. (Estimated 1-2 trash bags per can per day for BLDG 2117 and Collateral space tent) o 1x No Less Than 4 Yard Dumpsters with lids shall be placed no more 80 meters distance away from the collateral space tents and shall be emptied if filled above 80% capacity at any time. (The trash bags from BLDG 2117, main work tent, and Conference tents will be emptied here) o Contractor shall not be responsible to empty trash cans--only dumpsters o If any trash receptacle is damaged or unserviceable it shall be replaced within one (1) working day o Contractor shall create and provide to KO a Trash Consumption Usage Report (See attachment 4) Deliverable #5

5.2.6 Tables/Chairs

o The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up and tear-down for, tables, chairs, and used throughout the tents and BLDG 2117.

o Main Work space Tent shall be furnished with no less than 30, 6ft folding tables, and 40 folding chairs to support no less than 300 lbs.

o BLDG 2117 shall be furnished with no less than 40, 6ft tables and no less than 60 folding chairs to support no less than 300 lbs.

o Conference space tent shall be furnished with no less than 8, 6ft folding tables, and 30 folding chairs.

5.2.7 Portable Chemical Latrines and Hand Wash Stations

any other supplies and services necessary to provide rental, delivery, set-up, and tear-down for, 5 x portable chemical latrines and 3 x hand wash stations IAW Occupational Safety and Health Administration (OSHA) standards.

o The contractor shall deliver the latrines/hand wash stations in the locations specified by the CO. The contractor shall confirm the agreed location at the given grid coordinates. The contractor shall be capable of reading grid coordinates.

https://www.osha.gov/ https://www.osha.gov/ o The contractor shall clean and disinfect all surfaces of (As Required) latrines/hand wash stations every other day (to include weekdays, weekends or holidays).

o The contractor shall clean latrine(s)/hand wash stations within four (4) hours of a request notification (to include weekends and holidays) by the COR or Government Representative.

o The contractor shall ensure each latrine has a minimum of three (3) full rolls of toilet paper after cleaning.

o The Contractor shall report all incidents of damage or destruction to property other than fair wear and tear to the COR. Damage or unserviceable latrine(s)/hand wash stations are due to neglect, accident, misuse, or inclement weather. The Contractor shall submit a written damage report to the COR. Report will include cost breakdown of damages.

o The contractor shall pick up the latrine(s)/hand wash stations within two (2) business days after POP ended.

5.3. System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report.

Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 Army FM 21-10 Field Hygiene and Sanitation

6.1.5 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.6 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.7 Joint Travel Regulation (JTR)

6.1.8 AR 735-5, Policies and Procedures for Property Accountability

6.1.9 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.10 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.11 AR 25-2, Information Assurance

6.1.12 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

7.3 Attachment 3 – Site Maps

7.4 Attachment 4 – Deliverable #5 Trash Consumption Usage Report

7.5 Attachment 5 – Joint inspection sheet

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

% Deduction from monthly invoice for not meeting Performance

Standards

5.2.1.a Main Work Space Tent The Contractor shall provide tents for Main Work space

See 5.2.1.a for a detailed breakdown of performance objectives.

100% Compliance

100% Inspection COR Validation

5% of CLINS total price shall be deducted

5.2.1.b. Conference Tents Contractor shall provide 2 tents (Conference and workspace)

See 5.2.1.b for a detailed breakdown of performance objectives.

Inspection COR Validation

5% of CLINS total price shall be deducted

5.2.2 Generator/Environment

Control Units (ECUs)

See 5.2.2. for a detailed objectives

Validation

5% of CLINS total price shall be deducted

5.2.3 Power

Generation/Distribution

See 5.2.3 for a detailed objectives

Validation

5% of CLINS total price shall be deducted

5.2.4 Tables/Chairs See 5.2.4 for a detailed

breakdown of performance objectives

Validation

5% of CLINS total price shall be deducted

5.2.5 Dumpster, Trash Cans, and Bulk Trash Removal

See 5.2.5 for a detailed breakdown of performance objectives

Validation

5% of CLINS total price shall be deducted

5.2.6 Portable Light Sets See 5.2.6 for a detailed

breakdown of performance objectives

Validation

5% of CLINS total price shall be deducted

5.2.7 Portable Chemical

Latrines and Hand Wash Stations

See 5.2.7 for a detailed breakdown of performance objectives

Validation

5% of CLINS total price shall be deducted

1.. Service Contract Report PWS para. 5.3

The Contractor shall completely fill in all the information in the format using the following web address https://sam.gov. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending

100% Compliance

100% Inspection, COR Validation

Example: 5% of CLINS total monthly price shall be deducted https://sam.gov/

September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the SCR requirement.

PRS # 1

Quality Control Plan PWS para. 1.6.1.2 Deliverable #1

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

100% Compliance / No deviation from standard

Inspection/Daily

PRS # 2

Specific Tasks Contractor shall comply with PWS provisions relating Specific Tasks Not Otherwise Listed in this PRS

The contractor shall provide daily cleaning of latrines and hand washing stations. As well as servicing of all BLS equipment as needed. Daily service includes providing water for hand washing stations; removal of grey water; and placement of Chemical Latrine solution (Blue water) in latrines. Filling soap and hand sanitizer dispensers. Cleaning all facilities to maintain a clean, sanitary environment.

Provide Trash receptacle at facilities, and trash removal from dumpsters once 80% full.

Ensure a consistent supply of toilet paper, hand towels, hand soap and hand sanitizer; when empty ensure items are refilled within a minimum of one (1) clock hour.

Specifics are broken down in paragraphs 5.2

>98 % Compliant 0 Safety or Environmental Discrepancies

Inspection/Daily

ATTACHMENT 2

Deliverables Schedule

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted.