PWS -Philadelphia PA- Pest Control Services Draft.docx

Performance Work Statment Corporal Michael J. Crescenz VAMC Pest Control Services

I. SCOPE:

The contractor shall provide all management, labor, supplies, transportation, and equipment to develop and implement an Integrated Pest Management (IPM) plan for interior and exterior pest control services for the Corporal Michael J. VA Medical Center (CMCVAMC). All pest control services shall be performed in a manner that ensures the health and general well-being of patients, staff, and visitors, while remaining in compliance with State, local, and Federal environmental regulations. Any and all applicable Environmental Protection Agency (EPA) regulations and rules shall be followed (www.epa.gov).

II. GENERAL REQUIRMENTS:

1. The contractor should provide:

· Two individuals covering Monday-Friday

· Service hours 5:30am to 1:30pm

· Service hours 12:30pm to 4:30pm

· Service hours Sat and Sunday 4 hours.

· Allocate resource where needed, whether main facility or CLC

2. The contractor shall provide complete IPM Services for buildings and on grounds.

3. Pest management tasks shall be scheduled so as to be performed on definite appointed days, and in no event shall the contractor carry on work outside regular agreed-upon working hours without prior approval of Environmental Management Team.

4. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and Environmental Management Services. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the government.

5. All services provided are to be completed by a certified, trained and licensed pest control operator in any and all categories as required by the State of Pennsylvania.

6. All Integrated Pest Management (IPM) tasks shall be executed to meet the guidelines as prescribed by the National Pest Control Association.

III. LOCATION OF SERVICES TO BE PROVIDED:

1. Department of Veterans Affairs (Main Facility, and CLC); 3900 Woodland Ave.

Philadelphia, Pa. 19104

2. Department of Veterans Affairs (Off Base Dialysis); 4219 Chestnut St. Philadelphia, Pa. 19104

3. Department of Veterans Affairs, (CBOC); 3000 Lincoln, Dr. Suite E, Marlton NJ. 08053

4. Department of Veterans Affairs, (CBOC); 300 Broadway, Camden NJ. 08103

5. Department of Veterans Affairs, (CBOC); 211 County House Rd. Sewell NJ. 08080

6. Department of Veterans Affairs, (CBOC); 433 Caredean Dr. Horsham PA. 19044

7. Department of Veterans Affairs, (RRTP); 1425 Snyder Ave. Philadelphia PA. 19145

8. Department of Veterans Affairs, (MSC); 213 – 217 N. 4th St. Philadelphia PA. 19106

9. Department of Veterans Affairs, (ANNEX); 4100 Chester Ave. Philadelphia PA. 19104

IV. CALLS FOR WEEKLY AND EMERGENCY SERVICES:

1. The contractor shall respond to routine calls within twelve (12) hours.

2. The contractor will provide a 24-hour emergency call service; all emergencies will be responded to within a 2-hour time span by company certified and licensed exterminator/service tech.

3. During each emergency call to the CMCVAMC, the Contractor shall conduct an inspection of problematic area and/or areas for potential pest infestations. After the initial inspection a treatment plan will be developed and agreed upon by a member of the Environmental Management Team. The Integrated Pest Management (IPM) tasks shall be used in all treatment plans. Execution of agreed upon treatment plan shall be initiated 24-48 hours from the time of approval.

4. The contractor will have staff licensed and certified to handle emergency calls for problematic and predatory pest (bedbugs, cockroaches, and flies) but not limited to.

4. The contractor shall respond only to calls for services placed by the following VA personnel;

1. Contracting Officer (CO)

2. Technical Point of Contract (TPC)

3. Service Chief, Environmental Management Service (EMS)

5. Once an emergency call has been made, the contractor shall perform Integrated Pest Management (IPM) services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government. The contractor shall submit a written report of all activities following each visit, with the signature of the TECHNICAL POINT OF CONTACT.

V. SCHEDULED WEEKLY VISITS/AND FOLLOW-UP SERVICES:

During each scheduled weekly visits to the CMCVAMC, the Contractor shall conduct inspections for potential pest infestations:

1. Check the F & N Kitchens in building #2

2. CLC Community Living Center Building #30 F&N Kitchen

3. Research Area Building #2 and Canteen Area Building#1

4. Check with the TPC and/or General Foreman for further instructions and take immediate action to eradicate pests as they are encountered. The areas to be inspected and serviced during the scheduled visits (Monday thru Friday) are as follows:

a. Daily. A walk-through inspection is made of Building #2, F & N Kitchen (Ground Floor), Building #30 (CLC) Community Living Center F & N Kitchen, Research Area Building #2 and Canteen Areas Building #1).

b. Weekly. A thorough inspection (and treatment if applicable) is conducted in the following areas; Building #30 (CLC) – Ward 1B, Ward 1C, Ward 2B, Ward 2C, Loading Dock Entrance and Dock Area (dumpsters), Kitchenettes, Dining Rooms, SPS Clean Storage, and SPS Decontamination Room. Building #2 – SPS (sterile prep room, clean storage, breakout room, locker rooms, and decontamination room), Loading Dock and Entrance Ways (dumpster), Operating Room Suites (all), Anesthesia Work Room and Storage Area, O/R Locker Rooms, O/R Clean Core, O/R Scrub Rooms, O/R Business Suite, Short Procedure Unit (SPU), PACU/Recovery Room, and the Surgical Intensive Care Unit (SICU). Building #1 – Trash Room and Loading Dock Area and Entrance Ways, VCS Food Storage Area, VCS Kitchen, Serving Line, and Dining Room Area.

c. Monthly. A thorough inspection (and treatment if applicable) is conducted in the following areas; Building #1 – Ward 7 East, Ward 7 West, Ward 6 East, Ward 6 West, Ward 6 South (Dialysis), Ward 5 East, Ward 5 West, Ward 5 South, Ward 3 West (surgical clinics), and Ward 3 East (ENT clinic), Ward 3 South (dental suite), and Prep Rooms A328, A324, A325, B406, Building #2 – Medical Intensive Care Unit (MICU), GI/GU Clinic, Cath Lab, Behavior Health Outpatient Patient Clinic, Laboratory Service, Interventional Radiology Unit, Emergency Room and Entrance Ways, Prep Rooms B3A112, 3A137, 3A142, 5A153, 5A141, 8A114,. Perimeter inspections and treatments if applicable for ALL buildings

VI. REQUIRED TASKS:

1. Inspecting and controlling all vermin, such as, but not restricted to: rats, mice, roaches, bedbugs, fleas, stinkbugs, ants, wasp, bees etc., on campus grounds, inside Medical Center buildings and CLC. Number of buildings consists of ten (10) buildings and two parking structures. The Integrated Pest Management (IPM) tasks shall be used in all treatment plans.

2. Spraying of all outside entranceways (outside frames) into approximately 10 buildings and all entrance ways to connecting corridors six (6) times a year during the months of April, May, June, July, August, and September.

3. Trapping of skunks, ground hogs and raccoons to be accomplished 2 times per year during the following months: April, May, September or October when requested. Vendor required having a Wildlife Permit from the State (PA). Only live trapping – no poison. Animals are to be disposed of in accordance with state regulations.

4. Trapping and removal of bats regarding wildlife control as needed. Vendor required to have a Wildlife Permit for the state of PA. Only, live trapping- no poison Wildlife removal during business hours of 8:00 a.m. – 4:30 p.m. After hours / emergency calls will be invoiced under CLIN 0004, 1004, 2004, 3004, and 4004, as applicable.

5. Bird Control including excluding them from the premises including bird netting, bird spikes, scare devices, fertility control methods, habitat modifications, and other repellents to keep birds away. Also help in decontaminating the areas they've infested and remove waste they've left behind as needed. Bird control during business hours of 8:00 a.m. – 4:30 p.m. After hours / emergency calls will be invoiced under CLIN 0006, 1006, 2006, 3006 and 4006, as applicable.

VII. SPECIAL CONTRACTOR PROVISIONS:

1. The following provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below;

a. Food Handling Areas:

Treatment of these areas is limited to ONLY times when food is not being held, processed, prepared, served, and when not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators that are occupied by food service equipment while in the possession of pesticides or application equipment.

b. Patient Occupied Areas:

Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in order to keep odor levels from affecting patients in these areas.

c. Critical Areas:

The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by Environmental Management prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without approval from Environmental Management. When space treatment is required in the areas listed below, the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

Critical Areas

1. Pharmacy

2. Research Facilities

3. Intensive Care Units

4. Respiratory Care Areas

5. Supply, Processing, and Sterilization (SPS)

d. Control:

1. General structural anthropoid pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

2. Flying insect pests (i.e., house flies, stable flies, fruit flies, blow flies, etc.).

3. Predatory pests (i.e., bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, etc.)

4. Stored products pests (i.e., saw-tooth grain beetle, red/confused flour beetles, bromoderma beetles, grain moths, etc.).

5. Mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, skunks, raccoons, stray cats etc.)

e. Interference to Normal Function:

Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

f. Storage of Pest Control Materials:

No pest control materials or equipment shall be stored or kept at the Veterans Administration Installation when the operator is not working, without the express approval of Environmental Management Service TPC.

g. Disposal of Hazardous Wastes:

The Contractor shall not dispose of any excess pesticide, pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises except as specified by Environmental Management or the TPC.

h. Conformity to Regulations:

The contractor shall conform to all Federal, State and local regulations governing, examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, which may be in effect in the area in which the work under the contract will be performed.

i. Vehicles:

The contractor shall provide treatment of government vehicles that have an exposure to bedbugs. Treatment shall be performed within a 12-hour period. The treatment process needs to be an environmentally safe product for staff, veterans, caregivers and service animals.

VIII. CERTIFIED TECHNICIANS:

Certified technicians are required in the performance of the work under the contract. Each applicator designated by the contractor to perform under the contract shall furnish a copy of his/her state certification (showing categories) to the TPC prior to reporting to work. All applicators must have visible on their uniform; the individual’s name, and the company name, so they are easily recognizable at all times. In cases where the contractor has two or more persons reporting to work, one of these will be designated as a supervisor, and must be fully certified in all pest management categories in which work is to be performed. Non-certified employees may only assist the supervisor in the performance of the work, as long as the supervisor assumes responsibility for their work.

NOTE: Certification shall mean a current Certificate of Competency in pest management in any and all categories or sub categories, as identified by the state in which work is being performed under the contract. All other definitions are as defined in CFR 40, Subchapter E, and Part 162-180.

IX. IPM TASKS:

Services required of the Contractor are as follows:

a. Inspect to determine which pest management measures are appropriate and required.

b. Recommend environmental sanitation practices that restrict or eliminate food, water, or harborage for pests.

c. Select and utilize non-chemical control methods that eliminate, exclude, or repel pests (i.e. insect electrocution devices, traps, caulking, air screens, etc.).

d. Select and use of the most environmentally sound pesticide(s) to control when chemical control methods are necessary.

e. Evaluation effectiveness of control measures through follow-up inspections.

X. REQUIRED CONTRACTOR REPORTING:

The Contractor shall;

1. Check-in at the beginning of their scheduled service and check-out at the end of their service call. This will be done at the Environmental Management Service office, 4B110 in Building #2. Upon checking-in at the EMS office, a tentative treatment plan and/or follow-up of pest problems (work orders) and scheduled inspections will be provided by the TPC and followed by the service tech.

2. Complete and maintain a Pesticide Logbook containing Material Safety Data Sheets (MSDS) for all pesticides used in conformance with this contract and records listing the following: pesticide name, date/time of application, fluid ounces of pesticide applied, areas treated, equipment used, name of insect, and name of applicator.

3. Complete and submit to TPC the Integrated Pest Management Operations Report provided by the medical center. All Integrated Pest Management services provided during the work shift will be documented. The document is permanent record and must be maintained indefinitely.

4. Before any services are provided at the beginning of the contract, the Contractor shall submit MSDSs for all chemicals in which the Contractor plans on using for the contract. This logbook shall be maintained by the TPC at the VA for each application made at the facility.

5. Is responsible for supplying, completing, and submitting all reports required or requested by Federal, State or local ordinances that pertain to any duties contained in the contract.

6. Furnishes the Veterans Administration, prior to initial application of pesticides, the trade names (if any) and chemical names of the chemicals used and a label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time chemicals or products used are changed in the performance of this contract. This information is required by Employee Health for emergency treatment in the event of ingestion of and/or contact with the material by humans.

7. Monthly report submitted identifying all areas inspected for each visit and treatment provided with listing of chemicals used and amount used. Report should also include any corrective action to be followed up with by the government.

XI. PERIOD OF PERFORMANCE: BASE, PLUS FOUR (4) OPTION YEARS.