PWS- Personnel Relocation BPA 2025 - 19 Aug 2025.pdf

N. Dwyre, CE Final PWS: Personnel Relocation Projects V1 July 2025

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PERFORMANCE WORK STATEMENT (PWS)

Hanscom Air Force Base: Personnel Relocation Blanket

Purchase Agreement

OVERVIEW: HANSCOM AIR FORCE BASE (AFB)

Located in Bedford Massachusetts, Hanscom AFB is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby municipalities surrounding the base include Lincoln, Sudbury, Lexington, Bedford, Lowell, Woburn, Waltham, Watertown, and Newton Massachusetts. Hanscom AFB (66 ABG) provides worldwide support for the Air Force Life Cycle Management Center (AFLCMC), one of five centers under the Air Force Materiel Command (AFMC). The AFLCMC is the single center responsible for total life cycle management of Air Force weapon systems. The AFLCMC mission is to deliver affordable and sustainable war-wining capabilities to U.S. and international partners on time, on cost, anywhere, anytime, from cradle to grave.

SCOPE

Hanscom AFB personnel - as well as some Hanscom AFB personnel located on the MITRE campus (located at 202 Burlington Road Bedford Massachusetts 01730) - may be required to relocate either within their current building or move to a different building within the Hanscom AFB Installation located in Bedford Massachusetts 01731. Hanscom AFB personnel may also be required to move off Base into leased facilities.

REQUIREMENTS

In accordance with Federal Acquisition Regulation (FAR) 37.101 “nonpersonal services”, this requirement is for nonpersonal services, meaning that the personnel rendering the service(s) under this blanket purchase agreement (BPA) are not subject, either by the BPA terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Payment for service rendered will be made using the Governmentwide Commercial Purchase Card (GPC). FAR 13.001 defines a GPC as a purchase card, similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services.

Potential personnel moves could take place within or between either Hanscom AFB, MITRE campus or other off base leased facilities within the immediate area. The MITRE campus is located at 202 Burlington Road, Bedford Massachusetts 01730 and Hanscom AFB is located in Bedford Massachusetts 01731. Other potential moves could take place from Hanscom AFB to and from future AFLCMC leased facilities within the geographic area, approximately a 25 mile radius.

It is estimated that the personnel relocation efforts could involve approximately 3,000 personnel over the five (5) year period-of-performance (POP) (600 personnel each year) of this BPA. Personnel relocation may require the contractor to:

Provide 2-cubic foot cardboard boxes, with handles, and these boxes must be in very good condition, these boxes will be utilized for packing office supplies and/or paper files.

The possible de-construction, packing, moving, un-packing, and re-construction of an Office Cube, including electrical panels.

The possible moving of desktop computers (tower/laptop with docking station, keyboard, monitors, cable, etc.).

The possible moving of printers (desktop, or printer with rolling cabinet).

The possible moving of File Cabinet(s) (2-drawer letter lateral, 4 or 5 - drawer letter lateral).

The possible moving of refrigerator(s) (small under-desk, or kitchen-style).

The possible moving of Bookcase(s) (4’ x 3’ or 5’ x 3’).

The possible moving of Shredder(s), each of which attached to its own wheeled cabinet.

The possible moving of Desk(s) (6’ x 3’ approx. 170 lbs.).

The possible moving of Credenza(s) (6’ x 3’ approx. 90 lbs.).

The possible moving of various chairs.

The possible moving of conference room tables.

The possible moving of electronic equipment Video Tele-Conference (VTC) Systems; and

The possible moving of office round table(s) (4’ diameter).

Typically, these moves will fall into four (4) categories:

i. Same building, same floor.

ii. Same building, different floor.

iii. Different buildings within the Base: or

iv. Different buildings either to or from on or off the Base

All vendor personnel directly involved in the moving process shall be bonded.

The Hanscom AFB approved Authorized Callers shall be the only personnel authorized to call and schedule, with the vendor, personnel moving requirements.

Typically, relocation requirements shall be performed during Hanscom AFB normal business hours of 7:00 AM EST to 3:00 PM EST, Monday through Friday, except for holidays (ref. PWS section-8).

The vendor’s Site Manager (and/or Alternate) shall be available to meet at Hanscom AFB located in Bedford Massachusetts, with designated Government personnel, to discuss operational service and the resolution of any problems that may occur from time-to-time.

The vendor shall employ appropriately trained and experienced personnel and well-maintained equipment appropriate to fulfill the requirements set forth in this PWS, and do so in a timely and cost effective manner;

Payment will be made utilizing the GPC in accordance with FAR 13.301(c).

CONTRACTOR PERSONNEL

In accordance with FAR 37.101 “nonpersonal service”, this requirement is for nonpersonal services, meaning that the personnel rendering the service(s) under this BPA are not subject, either by the BPA terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

The selection, assignment, re-assignment, transfer, supervision, management, and control of contractor employees in performance of this BPA shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees:

The vendor shall comply with all applicable federal, state, interstate, local, and Occupational Health Services Administration (OSHA) regulations.

The contractor shall designate, in writing, the name and point-of-contact information of their Site (Hanscom AFB) Manager and an Alternate who shall act on behalf of the contractor (including cell phone numbers) that can be reached anytime. The Site Manager and Alternate shall have full authority to act for the contractor on all matters relating to the operation of this BPA and this PWS.

The contractor shall not employ person or persons, to perform the requirements of this agreement (BPA) and this PWS if such employee is identified to the contractor as a potential threat to health, safety, security, wellbeing or operational mission of the Hanscom AFB Installation located in Bedford Massachusetts and its population.

The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies set forth in Department of Air Force Instruction (DAFI) 64-106: Contractor Labor Relations Activities.

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Department of Defense (DoD) Joint Ethics Regulations-5500.7R;

Contract employees shall conduct themselves in a professional, courteous manner.

FOREIGN NATIONALS

The contractor shall notify the point-of-contact for 66 ABG/CE before sending a foreign national representative to perform service related to this BPA and this PWS. Special rules apply to foreign national’s visiting a United States Government military installation such as the one here at Hanscom Air Force Base located in Bedford Massachusetts.

VISITOR PASS

The contractor shall comply with requirements and procedures set forth in Department of Air Force Federal Acquisition Regulation Supplement (DAFFARS) 5352.242-9000: Contractor Access to Department of the Air Force Installations.

Personnel requiring access to Hanscom AFB must receive a Visitor Pass. Visitor Passes are available from the Visitor Control Center. The Visitor Center is located at Vandenberg Gate Entry Control Point and is open Monday through Friday from 6:00am to 5:30pm. Personnel requiring base access will work with their 66 ABG/CE point-of-contact (POC). Visitors will need:

i. Full name of individual (First Name, Middle Name and Last Name) as shown on a Real ID.

ii. Start and end date of base access.

iii. Drivers must present a valid vehicle registration and proof of insurance for all vehicles entering Hanscom AFB. All commercial vehicles will be subject to daily mandatory vehicle inspection and will have limited access to the installation.

The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred.

Please be aware that despite the legalization of marijuana possession in the Commonwealth of Massachusetts, under 21 U.S.C. 812 and 21 U.S.C. 844 marijuana possession remains a federal offense, and it is NOT allowed on Federal installations, including Hanscom AFB.

PRIVATELY OWNED MOTORVEHICLES

Contractor personnel shall comply with the policies set forth in DAFI 31-218: Motor Vehicle Supervision (in its entirety) while driving within the Hanscom AFB Installation located in Bedford Massachusetts.

HANSCOM AIR FORCE BASE HOLIDAYS

Hanscom AFB, located in Bedford Massachusetts, recognizes the following Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Inauguration Day Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

ENVIRONMENTAL PROTECTION & SAFETY

The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and requirements regarding environmental protection and OSHA and any changes to said laws or regulations during the period-of-performance of this BPA. The contractor shall follow guidelines for control of cleanliness and materials-handling (including hazardous waste). The contractor shall keep their work area clean and neat in accordance with Industry Standards, OSHA industry standards, fire and safety standards.

EMERGENCY PROCEDURES

Contractor employees shall follow the direction of Hanscom AFB Government employees with regard to Emergency Procedures, i.e. fire, active shooter, and bomb threats. It is the contractor’s responsibility to account for their employees during Emergency situations.

CONTINUATION OF ESSENTIAL SERVICES

The requirements set forth in this PWS have been reviewed and determined NOT to be essential and therefore do NOT require continued support during a crisis, as the term “crisis” is defined in Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023.

QUALITY ASSURANCE

In accordance with the clause at FAR 52.246-1, the contractor is responsible for performing or having performed all inspections necessary to substantiate that the supplies or services furnished under this BPA conform to the requirements set forth in this PWS:

Any matter concerning a change to the scope, prices, terms or conditions of this BPA shall be referred to the PZIB Branch Chief for review and approval. The PZIB Branch Chief shall be the final authority regarding such recommended changes.

Should the customer, PZIB PCO, or PZIB Branch Chief submit a written complaint or work issue to the contractor, the contractor shall provide a written response to the PZIB Branch Chief within one (1) business day from receipt of such documentation. The vendor’s response shall address the root cause, corrective action plan, and preventative action(s).

The contractor shall keep their work area(s) and equipment clean and perform their tasks in accordance with industry standards while paying particular attention to overall safety.

While performing services in and around various buildings/floors located within the Hanscom AFB Installation located in Bedford Massachusetts, 01731 the contractor’s personnel shall inventory their tools and equipment at the start and at the completion of each workday. Contractor personnel shall immediately notify, in writing, the 66 ABG/CE regarding tools or equipment that are missing. The 66 ABG/CE shall review and take the appropriate action.

The Government will evaluate the contractor’s performance under this agreement. Accordingly, the following are the Government’s point-points-of-contract for performance review are.

66 ABG/CENP AFLCMC/PZIB

Mr. Nathaniel Dwyre, P.E. Hanscom AFB, Bedford Massachusetts, 01731 120 Grenier Street, Building 1810 380-456-3226 Hanscom AFB, Bedford Massachusetts, 01731 781-225-6040

GOVERNMENT FURNISHED PROPERTY and/or SERVICES

Government furnished property (GFP) is NOT applicable to the performance of this BPA; and

With regard to the vendor’s performance and fulfillment of this BPA the Government will provide, as appropriate, the following service(s):

Hanscom AFB Security Forces service. The Hanscom AFB Security Forces’, on base, telephone number is 911 for emergencies, 781-225-5613 for a crime in progress, and 781-225-5613 for non-emergency calls.

Hanscom AFB fire protection service. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call, on base, 911 for emergencies, for routine fire prevention matters or calls to dispatch call 781-225-3330.

24-hour on base, State certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while working on the Hanscom AFB Installation located in Bedford Massachusetts, 01731. The on base number for this service is 911 for emergencies.

NOTE:

Calling 911 from a cell phone will be received by off-base emergency 911 systems which will cause a delay in response time by emergency personnel. When possible, use a Hanscom AFB telephone to dial 911

The Government will furnish utility services including natural gas, electricity, water, and sewer for the sole purpose of accomplishing this BPA. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide such requirement(s). The contractor shall use due care and diligence in an effort to conserve Government utilities in order to reduce utility costs.

SAM REGISTRATION & AUTHORIZED CALLER PROCESS

In accordance with FAR 4.1102(a) prospective contractors shall be registered in the Central Contractor Registry (CCR) which can be accomplished through the System for Awards Management (SAM) website at https://www.sam.gov/portal/public/SAM/ .In accordance with FAR 4.1103(a)(1) the contracting officer shall verify that the prospective contractor is registered in the CCR database before awarding a contract or agreement.

In accordance with FAR 4.1201 prospective contractors shall complete electronic annual Online Representations and Certification Application (ORCA) database which can be accomplished through the SAM website at https://www.sam.gov/portal/public/SAM/

GPC PROCESS

In accordance with DAFI 64-117, dated 22 June 2018, Chapter-7, paragraphs 7.1.5 and 7.1.6, this recurring service requirement will require utilizing the GPC as the method of payment. In accordance with FAR 13.001 the term GPC means a purchase card, similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services.

The objective of the GPC program is to streamline the small purchase and payment process, minimize paperwork, and generally simplify the administrative effort associated with procuring and paying for goods and services. A GPC card is a centrally billed government charge card used to pay for goods and/or services in support of official Government business.

“Centrally billed” refers to a GPC card account that is established for a specific Government agency and paid by that agency (ref. PWS section-12.5.2).

In accordance with FAR 13.303-3(a)(4) the contractor shall be given a letter containing the name of each approved Authorized Caller. The contractor shall only take calls for service from approved callers listed in this letter.

accordance with FAR 13.303-3(a)(2), with regard to BPAs, the Government is obligated only to the extent of authorized purchases actually made under at given BPA.

CONTRACTOR’S DELIVERY TICKET PROCESS

In accordance with FAR 13.303-3(a)(5), a requirement that all shipments under the BPA shall be accompanied by Delivery Tickets or Sales Slips that shall contain, at minimum, the following information:

Name of supplier.

BPA number.

Date of purchase.

Purchase (Call Log Sequence) number.

Itemized list of supplies or services furnished.

Quantity, unit price, and extension of each item; and

Date of delivery or shipment.

Contractor’s Invoicing, and 66 ABG/CE Payment Process The contractor shall submit an invoice to the 66 ABG/CE approved GPC holder(s). The GPC holder shall review the invoice and applicable matching delivery documentation and submit same for review and approval. The contractor shall submit invoices to the following 66 ABG GPC holder(s), failure to submit a proper invoice may preclude or delay payment:

https://www.sam.gov/portal/public/SAM/

Final PWS: Personnel Relocation Projects V1 July 2025

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AGENCY REVIEWER

66 ABG/CENP

Mr. Nathaniel Dwyre, P.E.

120 Grenier Street, Building 1810 Hanscom AFB, Bedford Massachusetts, 01731 781-225-6040

PRIMARY GPC CARDHOLDER

ABG/CEOES

Mr. Roland L. Hartz 120 Grenier Street, Building 1810 Hanscom AFB, Bedford Massachusetts 01731 Business Phone: 781-225-5924

SECONDARY GPC CARDHOLDER

ABG/CEES

Mr. Meneses Vivaldo III 120 Grenier Street, Building 1810 Hanscom AFB, Bedford Massachusetts 01731 Business Phone: 781-656-3790

The billing period for this BPA is weekly by the 1st business day of the following week (ref. PWS section-14.3.1). An Itemized invoice shall be submitted by the 1st business day of the following week or upon expiration of this BPA, whichever occurs first. For all deliveries made during a billing period and for which a payment has NOT been received. In accordance with FAR 13.303-3(a)(6)(ii), these invoices need not be supported by copies of delivery tickets.

NOTES

FAR 13.303-3(a)(2): Extent of Obligation, please note that the Government is obligated only to the extent of authorized purchases actually made under this BPA.

FAR 13.303-3(a)(4): Individuals Authorized to Purchase Under this BPA [Authorized Caller(s)], please note that a letter will be provided to the contractor, from the PZIB Installation Contracting Office, which clearly identifies those authorized/approved agency individuals authorized to purchase under this BPA. This letter will clearly identify the name, title, organizational component, and dollar limitation of each authorized/approved Authorized Caller listed in the letter.