HAFB Contractor Env Guide Rev April 2025 (signed).pdf

Hanscom Air Force Base

Contractor Environmental Guide

Revised April 2025

66th Air Base Group/Civil Engineering Environmental Element

120 Grenier Street Hanscom AFB, 01731

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 66TH AIR BASE GROUP

HANSCOM AIR FORCE BASE MASSACHUSETTS

MEMORANDUM FOR CONTRACTOR PERSONNEL

FROM: 66 ABG/CEI

SUBJECT: Contractor Environmental Guide

1. On behalf of the 66th Air Base Group, Civil Engineering Division, Environmental Element, welcome to Hanscom Air Force Base (AFB). We would like to take this opportunity to explain some of the environmental requirements related to performing work on this installation and inform you of our Environmental Management System (EMS) requirements.

2. The role your company plays in keeping Hanscom AFB compliant is vital. Adherence to this guide will help increase your company’s awareness of the installation’s EMS and environmental regulatory requirements that impact Hanscom AFB. This guide covers the significant environmental aspects and impacts that contractors often influence at Hanscom AFB. You will find a list of these aspects in Appendix E. After contract award, please complete and sign Appendix E, and submit it to the contract administrator immediately after the pre-construction meeting.

3. The contract administrator will place a signed copy of Appendix E in the contract folder and forward a copy to the point-of-contact below.

4. If you have questions about this requirement or require further assistance, please contact the Environmental Element Chief, 66 ABG/CEIE at 781-225-6142.

CHARLES N. STRICKLAND III, P.E.

Installation Management Flight Chief

Hanscom AFB Contractor Environmental Guide

Part 1 – Obligations

1.1. All contractors are obligated to comply with federal, state, and local environmental regulations, and Hanscom AFB Environmental Management System (EMS) requirements. Some of the environmental issues to be considered while completing your job at Hanscom AFB include:

- Hazardous material (HAZMAT) usage & management

- Hazardous waste disposal

- Asbestos, Lead, and PCB abatement and disposal

- Recovered (i.e. recyclable) materials usage

- Protection of native plants and birds

- Stormwater discharges and erosion control measures

- Construction and Demolition (C&D) waste recycling/disposal

- Waste management

- Air Pollution Control

- Land Use Controls associated with existing environmental restoration sites

- Influence on the installation’s environmental focus areas (see Appendix E)

1.2. Prime contractors are obligated to ensure all subcontractors adhere to environmental regulations.

Part 2 – Responsibilities

2.1. Contractors, subcontractors and concessionaires are responsible for environmental protection while in the process of executing contracts on Hanscom AFB involving, but not limited to:

- New Construction

- Renovations and major repairs on existing structures or systems

- Demolition/removal of old structures or systems

- Excavation and trenching

- Performance of contracted maintenance or services

2.2. All contractors, subcontractors, and concessionaires will comply with environmental regulations.

2.3. Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies as applicable to the project. Provide documentation of briefing to the Contracting Officer prior to any work and/or construction.

2.4. Project sites are subject to inspection at any time by the Hanscom AFB Environmental Element (CEIE) to ensure compliance with environmental regulations and practices.

2.5. Contractors must report spills to the Base Fire Department; dial 911

2.5.1. The Base Fire Department will follow the installation Spill Prevention and Response Plan protocols.

2.5.2. Contract CEIE (781-225-6209/6142) for all spills.

2.6. Contractors must coordinate all spills with CEIE for directions regarding disposal of spill residues (781-225-6152/6142).

2.7. Contractors shall take immediate corrective action to correct substandard environmental practices or conditions in order to comply with environmental regulations if informed of a violation.

Part 3 – Summary of Common Environmental Requirements and Contractor Responsibilities:

3.1. The following, organized by the step/action that occurs in a typical construction project, is a list of common Contractor responsibilities. This table is not all inclusive of all environmental requirements that could be encountered during a construction project (for instance the removal of underground storage tanks).

If further guidance is needed on a specific construction project, please contact CEIE at 781-225-6142.

Requirement When is it required?

Required Action? Required

Submittal

Contract Award Complete Appendix E

Always unless deemed not applicable by the installation EMS Cross-Functional Team

Complete the EMS Focus Area Awareness Form at Appendix E. Return signed form to contract administrator at or before the pre-construction meeting.

Submit a copy of the completed form to the contract administrator

HAZMAT

Review

Always No later than 15 calendar days from the contract award date, submit a list and quantities of all hazardous material for base approval prior to HAZMAT delivery to the base for project usage (e.g., paint, adhesives, sealants, oils, paint remover, refrigerants, pesticides, acids, compressed gases, etc.). Submit a Safety Data Sheet (SDS) not older than 5 years for each hazardous material to be used during the project.

Refer to Appendix A for guidance

Submit a list of materials with SDSs specifying intended usage to the Contracting Office.

Approval of HAZMAT must be received prior to HAZMAT delivery to Hanscom AFB project site

Required Action? Required Submittal

Design Stormwater Management – Design Criteria

On all designs to the maximum extent practicable

Required for all redevelopment projects and for projects in which conversion of open space to impervious space equals or exceed 1,000 square feet

• Both new construction and redevelopment projects shall be designed in accordance with Massachusetts MS4 General Permit Part 2.3.6(a) and Massachusetts Stormwater Management Guidelines. Refer to Appendix G for additional guidance

• Redevelopment projects shall be designed to achieve a 10% reduction in stormwater runoff volume over existing conditions

• Follow Massachusetts Stormwater Management Guidelines for Best Management Practice (BMP) design to include permeability (not percolation) testing to determine exfiltration rates or have a Massachusetts Licensed Soil Evaluator (MASE) complete MassDEP Form 11: Soil Suitability Assessment for On-Site Sewage Disposal in order to conduct a textural analysis of site and to determine the required Rawls rate as outlined in Massachusetts Stormwater Handbook Volume 3 MASE shall determine depth estimated seasonal high groundwater and annotate on the Form 11

• Stormwater calculations should include reach routing and CB/pipe capacity evaluation Subsurface pipes shall be designed to convey the 25-year storm event. Design must ensure runoff from a 100-year storm event reaches its intended downstream location via designed stormwater features. i.e., pipe sized for 100-year flow, properly designed spillway and/or swale, etc.

• Stormwater design should correct subsurface conveyance piping to replace shallow catch basins (CB) with deep sump (4-feet) CBs with hoods and introduce drainage manholes (DMHs) to eliminate CB to CB connections/(CBs in Series), whenever possible

Stormwater design analysis for pre-and post-development conditions for 2, 10, and 100-year storm events

Stormwater EPA Construction General Permit

(Large projects)

All projects with land disturbance equal to or exceeding 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

• Develop complete draft Notice of Intent (NOI) and Stormwater Pollution Prevention Plan (SWPPP) for project-specific coverage under the EPA Construction General Permit. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft NOI and

SWPPP

Required Action? Required Submittal

Stormwater MS4 Permit Compliance

(Medium sized projects)

All projects with land disturbance exceeding 5,000 SF in land area and less than 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

• Develop a draft project-specific Sediment and Erosion Control Plan (both drawings and narrative text) compliant with the Massachusetts Stormwater Handbook Standard 8 and the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft project-specific Sediment and Erosion Control Plan

Stormwater MS4 Permit Compliance

(Small projects)

All projects with land disturbance or limits of work less than 5,000 SF in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

• Design must include a draft “reduced” Sediment and Erosion Control Plan (narrative text) compliant with the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan

Draft project-specific “reduced” Sediment and Erosion Control Plan

Construction Site Dewatering and Discharge

Discharge of collected stormwater

Short-term and long-term dewatering via foundation sumps or similar

All projects where it is necessary to have excavation dewatering and/or pumping out of storm water accumulation from sites in which the discharge will be sent to storm drains or surface waters.

Short-term and long-term dewatering of foundation sumps in which the discharge will be sent to storm drains or surface waters.

• Prior to discharge, water shall be collected and sampled for pollutants; sampling results shall be provided to CEIE for review. If no pollutants are identified, CEIE will issue approval to discharge under the base MS4 permit or under the project’s EPA Construction General Permit, as applicable.

• If pollutants are identified, water shall not be discharged but shall be collected and managed/disposed of appropriately. If discharge is proposed, project shall obtain coverage under the EPA Dewatering and Remediation General Permit.

Design must include complete draft Notice of Intent (NOI) for project-specific coverage under the EPA Dewatering and Remediation General Permit.

Submit with design packages beginning with 65% design (or equivalent) and all subsequent design

For more information see:

https://www.epa.gov/npdes-permits/dewatering-and-remediation-general-permit-drgp

Sample results

Draft NOI https://www.epa.gov/npdes-permits/dewatering-and-remediation-general-permit-drgp https://www.epa.gov/npdes-permits/dewatering-and-remediation-general-permit-drgp

Required Action? Required Submittal

New fuel tank installation, or replacement of existing tank

When UST replacement or new tank installation necessary, use AST in lieu of new UST to maximum extent practicable.

• On new designs, provide alternatives to include installation of AST in lieu of UST for heating and dispensing fuel units, as feasible.

• On projects involving replacement of either existing boiler or UST, use an AST whenever possible.

Design justification if/why UST is the only feasible alternative; New tank specifications, site design plans of new installation, including piping, valves and electrical connections.

Avoidance of Environmental Restoration Sites

During any projects where subsurface intrusive activities are included. Includes excavation, utility access, addition/removal of pavement.

When constructing new structures (building, shed) where personnel will be occupying the space

• Inform Environmental Restoration Program manager about intent to conduct either intrusive activities or construction of a new structure.

• If informed of the existence of an environmental restoration site or related infrastructure (subsurface conveyance lines, electrical lines, monitoring wells, etc.), or informed of any existing land use controls, project team must revise design to incorporate measures to address concerns.

Revised design documents, showing how compliance with restoration program considerations will be adhered to.

Use of Ozone Depleting Substances (ODSs)

During the design phase, assure that new equipment that contains Ozone Depleting Substances (ODSs) utilizes the most recently approved ODSs by the

EPA

• Inform Environmental Air Quality Program manager of the intent to install new equipment that contains Ozone Depleting Substances (ODSs) to determine compliance with the most recently approved ODSs by the EPA.

Revised design documents, showing how compliance with air quality program requirements will be adhered to.

Notifying CEIE of removal or demolition of regulated air pollution emission units

During conceptual design phase

CEIE must be notified during the conceptual design phase of the removal or demolition of regulated air pollution emission units so that CEIE can modify their inventory to accurately produce annual emissions inventory.

Refer to Appendix H for list of regulated air pollution emission units and processes that apply

Submit details of removal or demolition of regulated air pollution emission units to CEIE during the conceptual design phase of the project for review.

Required Action? Required Submittal

Before Construction/Performance

Protection of the Federally Threatened Northern Long Eared Bat

(NLEB)

Prior to any tree removal and/or upon the discovery of any injured or dead bats within the project limits

• As of April 1, 2015, the NLEB was listed as threatened under the Endangered Species Act (ESA). Hanscom AFB is located within a preferred habitat of the NLEB, in a county confirmed for white-nose syndrome (WNS). The removal of trees requires coordination with CEIE

• Tree removal on main base or Fourth Cliff (Scituate) is not required to have CEIE approval unless the quantity of tree removal exceeds 50 trees. Tree removal at FAMCAMP or Sagamore Hill (Hamilton), regardless of the quantity of trees or the size of land clearing, is required to obtain CEIE approval. Tree removal at these locations is prohibited between June 1 and July 31

• Obtaining CEIE approval requires that the USAF obtain concurrence on a “no effect” or “may affect, but not likely adversely affect” determination from the USFWS. CEIE will process these requests. To initiate the process, submit a request, at least 45 days prior to tree removal or land clearing. The request must include a project description, number of trees, date of proposed removal, and site map.

Do not proceed with removal until a copy of the determination is received back from CEIE and maintain a copy on site during the work

• All projects, at all locations, must immediately report injured or dead bats to CEIE. Preserve the carcass for collection

Request must be submitted to CE customer service with a project description, number of trees, date of proposed removal, and site map

Preservation of wetlands, floodplains, and coastal zones

Prior to any action within any resource area (bordering vegetated wetland, riverfront area, coastal bank, etc.)

Contractor will perform consultation and secure all necessary permits, and approvals from outside agencies for any work within wetland resources, , Riverfront area and/or coastal bank. Contractor is required to consult with CEIE regarding any potential project impacts to these resources prior to making contact with external agencies and to notify CEIE of project filings with outside agencies including time, location, and attendance at any public hearings. If project only impacts a buffer zone but not a resource itself, please contact CEIE to discuss permitting and potential exemptions applicable to Federal land (781-225-6144).

Draft RDA/NOI or Permit application (RDA or NOI for filing with Conservation Commission) and/or other relevant permits required for the project

Required Action? Required Submittal

Mitigation for Tree Removal

Required when tree removal is required as part of a project

Contractor shall prepare a tree removal and replacement plan and submit to CEIE for coordination with the Base Tree Warden at least 45 days prior to the start of work. Every effort shall be made to replace trees on a 1 to 1 basis. Base Tree Warden will review and seek approval from the Base Civil Engineer.

Tree Removal and Replacement Plan

Preservation of Cultural Resources

Required when a building or structure is over 50 years of age, approaching 50 years of age, or was built or used during the Cold War

Also required when archaeological sites or historic trails are encountered

The Massachusetts’s Historic Commission (MHC) is required to review federal projects that may affect historic or archaeological properties (National Historic Preservation Act; Arizona Historic Preservation Act).

Contact CEIE (781-225-6144) to determine if the building/structure/archaeological site has been evaluated and classified as an eligible historic site.

CEIE will contact the MHC if necessary. This process is typically 35 to 120 days or more.

If no cultural survey exists, then one must be completed before construction begins. Approval must be granted prior to work commencing

Ozone Depleting Substances (ODS) Handling and Disposal

Prior to renovation or demolition activities contact CEIE (781- 225-6152) to coordinate the schedule of ODS removal and/or replacement. ODS removal must be performed by a technician who has a Section 608 Technician Certification.

Early engagement with CEIE required. CFCs 11, 12, 114, 500, 502; Halons 1202, 1211, 1301, 2402 and HCFC-22 (R-22) must be furnished by the Government and product removed must be turned into the Government for disposal.

Provide proof of Section 608 Technician Certification prior to ODS removal.

The removal of an UST/AST must comply with storage tank and hazardous waste regulations

Early during pre-construction, coordination with CEIE and local Fire Departments is required for the UST or AST removal.

The removal of the UST must comply with 310 CMR

80.43. Coordination with CEIE and the local Fire

Department (e.g., Bedford, Lexington, Lincoln) is required prior to commencement of AST/UST removal activities. A permit for removal of UST is required.

Following initial coordination with CEIE, contact local fire department for permit and contamination assessment requirements. Refer to Appendix D for guidance.

Submit the tank UST removal permit to the Contracting Office and coordinate with CEIE prior to removing any

UST/AST.

Required Action? Required Submittal

Base Civil Engineering Work Clearance Request

(Dig Permit)

Prior to any excavation work, trenching, digging, boring, cutting, etc

Complete Engineering Work Clearance Request – AF Form 103 (Dig Permit) and obtain a dig safe permit

Submit AF Form 103 and required drawings to Civil Engineering Customer Service for processing/approval.

Work shall not begin without an approved AF Form

Construction and Demolition (C&D) Debris Diversion Plan

Always At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, garbage, etc. and comply with Massachusetts Waste Ban regulations

Note: DoD Instructions, CFR, Executive Orders, and the Air Force require recycling.

Refer to Appendix B for guidance

Submit the C&D Debris Diversion Plan to the Contracting Office

Required Action? Required Submittal

Construction/ Demolition Notification with MassDEP

Prior to any demolition or construction of a building

In accordance with 310 CMR 7.09, MassDEP requires a notification via submission of a form BWP AQ06 Notification Prior to Construction or Demolition within 10 working days before the start of construction or demolition of any part of a building/facility, the equipment contained inside of the building/facility, or the equipment associated with the building/facility. This notification requirement is designed to protect public health and the environment by ensuring that the release of dust or other potentially hazardous air pollutants to the ambient air will be prevented. Please note that “working days” are Monday through Friday and do not include Saturdays, Sundays or state holidays.

The contractor must complete the form and coordinate with CEIE to verify the accuracy of information contained within the document before submission to MassDEP. The contractor will be responsible for submitting to MassDEP, and proof of submission must be provided to CEIE. The contractor will be responsible for paying any associated fees with the form submission.

If Asbestos Containing Material is associated with the construction or demolition, the contractor must also submit to CEIE a completed MassDEP ANF-001 form for review before submission to MassDEP.

Instructions and Forms are provided at the following link:

http://www.mass.gov/eea/agencies/massdep/service/ap provals/bwp-aq-06.html

Refer to Appendix C-2 and F for guidance in the case of the existence of asbestos

Submit the completed notification showing receipt from MassDEP to Contracting Office 10 working days prior to start of construction or demolition http://www.mass.gov/eea/agencies/massdep/service/approvals/bwp-aq-06.html http://www.mass.gov/eea/agencies/massdep/service/approvals/bwp-aq-06.html

Required Action? Required Submittal

Obtaining air permits for construction, replacement, or modification of regulated air pollution emission units

Prior to contractor placing purchase orders for regulated air pollution emission units

Contractor must obtain the necessary permits for regulated air pollution emission units before purchase orders are placed for the emission unit equipment. It is illegal for HAFB to utilize any regulated air pollution emission unit without an approved permit by the Massachusetts Department of Environmental Protection and, if applicable, the Environmental Protection Agency.

Contractor must utilize, within their organization or through subcontractor, Massachusetts and Federal Air Quality Permitting Professionals to accomplish all tasks required in permitting while reporting each step of the process to CEIE for concurrence. Each unique emission unit will be subject to the pertinent regulations contained within Massachusetts 310 CMR 7.00: Air Pollution Control and Title 40 of the Code of Federal Regulations.

Along with obtaining new permits for new or replacement emission units, the contractor must provide associated air permitting services that are required for each emission unit’s unique permit. The air permitting services that the contractor may be required to perform include, but are not limited to:

-Air Dispersion Modeling Analysis (using the most up-to-date software that MassDEP allows)

-Acoustic (Noise) Analysis

Please coordinate with CEIE during scoping to determine what services will need to be performed.

The design of a project involving new or replacement emission units must provide emission data for the units that meets the most current emission limits set forth by MassDEP and EPA.

The HAFB Title V Air Operating Permit does not permit HAFB to install new or replacement emission units without obtaining new permits for the emission units.

The contractor shall prepare all necessary regulatory permits for the project in consultation with CEIE and will be responsible for paying any fees associated with obtaining new permits, or the associated air permitting services necessary to secure permit approval.

Submit details of construction or replacement of regulated air pollution emission units to CEIE during the conceptual design phase of the project for review.

Obtain all necessary air permits approval prior to placing purchase orders for regulated air pollution emission units.

Required Action? Required Submittal

Stormwater MS4 Permit Compliance

(Small Projects)

All projects with land disturbance or limits of work less than 5,000 SF in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Submit final “reduced” Sediment and Erosion Control Plan (narrative text) meeting the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan (reference section 4) to CEIE for approval.

The government approval of the final plan will be provided by CEIE through the design review process, if applicable (see above design section). If no evidence of government approval is received by 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until approval is obtained.

Submit the approved “reduced” Sediment and Erosion Control Plan to CEIE at least 30 days prior to the beginning of construction

Construction Site Dewatering and Discharge

Discharge of collected stormwater that contain pollutants

Short-term and long-term dewatering via foundation sumps or similar

All projects that propose to discharge ground water collected from dewatering activities or collected stormwater for which sampling results have confirmed the presence of pollutants

Submit final NOI for coverage under the EPA NPDES Dewatering and Remediation General Permit through the online system at least 30 days prior to commencement of construction (or and no later than 30 days after construction commencement for emergency related projects).

The government approval of the final NOI will normally be provided by CEIE through the design review process (see above design section). If no evidence of government approval is received by 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until permit coverage is obtained.

Electronic submittal of NOI:

https://cdx.epa.gov/cdx

Submit to EPA using EPA’s CDX Tool at https://cdx.epa.gov and provide final copies to CEIE at least 30 days prior to construction.

Submit proof of permit coverage received from EPA to CEIE before the start of construction

Obtaining air permits for construction, replacement, or modification of regulated air pollution emission units

Prior to contractor placing purchase orders for regulated air pollution emission units

Contractor must obtain the necessary permits for regulated air pollution emission units before purchase orders are placed for the emission unit equipment. It is illegal for HAFB to utilize any regulated air pollution emission unit without an approved permit by the Massachusetts Department of Environmental Protection and, if applicable, the Environmental Protection Agency.

Contractor must utilize, within their organization or through subcontractor, Massachusetts and Federal Air Quality Permitting Professionals to accomplish all tasks required in permitting while reporting each step of the process to CEIE. Each unique emission unit will be subject to the pertinent regulations contained within Massachusetts 310 CMR 7.00: Air Pollution Control and Title 40 of the Code of Federal Regulations.

Submit details of construction or replacement of regulated air pollution emission units to CEIE during the conceptual design phase of the project for review.

Obtain all necessary air permits prior to placing purchase orders for regulated air pollution emission units.

https://cdx.epa.gov/cdx

Required Action? Required Submittal

During Construction/Performance

Reporting of HAZMAT usage

Always (Monthly for contracts greater than 60 days)

Refer to Appendix A for guidance Submit usage information to the

Asbestos Removal

If asbestos was determined to be present during renovation or demolition activities

The Contractor must:

• Stop work and notify the CE project manager and CEIE immediately for further instructions

• If it is an emergency in which the asbestos needs to be abated immediately, such as an asbestos water pipe break, within 24 hours the contractor shall either provide a licensed asbestos abatement company to remove the asbestos or, at the cost to the contractor, contact the CE project manager and CEIE to have CEO use their in-house water pipe abatement contractor perform the abatement

• Either the contractor’s licensed abatement sub-contractor or CEO’s in-house water pipe abatement contractor shall provide to CEIE to obtain an emergency abatement waiver number from MassDEP: the date of the abatement, location of the abatement, diameter of ACM pipe, the length of pipe abated in feet, whether the ACM was friable or non-friable, and the name of the disposal contractor

• Either the contractor’s licensed abatement sub-contractor or CEO’s in-house water pipe abatement contractor shall use the emergency abatement waiver number from MassDEP to create an ANF-001 Asbestos Notification Form

• Either the contractor’s licensed abatement sub-contractor or CEO’s in-house water pipe abatement contractor shall obtain review and approval of ANF-001 from CEIE before submitting to MassDEP. If an immediate emergency abatement is not required, then the guidance provided in “Construction/ Demolition Notification with MassDEP” in the Before Construction/Performance of this document must be followed

• In either case (emergency or non-emergency), the contractor shall comply with guidance provided in Appendix C-2 and F

Refer to Appendix C-2 and F for guidance

Submit to CEIE details of emergency abatement (if applicable), ANF- 001 Form for review and approval, and Waste Shipment Records for signing before waste is transported from the installation.

Required Action? Required Submittal

Proper management of regulated waste and recyclables (hazardous waste, universal waste, scrap metal, wood etc.)

Always The contractor must:

• Identify the type and approximate quantity of regulated wastes and/or recyclables on the project

• When in question, perform analytical testing on the material(s) to verify material/waste suitability for reuse or disposal

• Provide copies of analytical reports, SDSs or other documents characterizing wastes as either hazardous or nonhazardous

• Contact CEIE for guidance on temporary storage/handling of wastes

Refer to Appendix C for guidance regarding Hazardous Waste and Universal Waste.

For C&D waste follow the previously submitted C&D Debris Diversion Plan (refer to Appendix B)

C&D logs shall be submittals as described in Appendix B

Provide copies of any analytical testing, SDSs and relevant documents used to characterize waste material.

Any Bill of Lading or Hazardous Waste Manifest for federal or State Regulated Hazardous Waste or Universal Waste must be signed by a designated person in CEIE. Specific Submittals are listed in Appendix C

Reporting of recycling and disposal of construction and demolition debris on all contracts, including service contracts

Always (Monthly for contracts greater than 60 days)

Waste streams recycling to include all base-wide contracts, including service contracts Refer to Appendix B for guidance

Submit monthly recycling and disposal quantities to the Contracting Office.

Copies of the weight slips provided by the disposal facility must be included.

Proper management of wastewater

Always The base maintains a discharge permit with the MWRA.

Ensure any discharge to the sewer meets minimum discharge limits. Discharge meeting the Stormwater exception rules should not be discharged to the sewer.

Contact CEIE (781-225-6144) for more information.

N/A

Required Action? Required Submittal

Stormwater Inspections and Documentation

(Large projects) disturbance equal to or exceeding 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Large projects will have an approved project-specific SWPPP that will have been developed in the pre-construction phase (see above section). The SWPPP defines the inspections (weekly, weather-based, monthly, etc.) that the contractor shall adhere to.

When notified that a corrective action is required, complete any corrective actions and provide evidence of actions taken within 72 hours or of the initial notification.

Note: If the listed corrective actions(s) constitute permit non-compliance and/or required corrective actions are not completed by the deadline noted on the report, a Notice to Comply, Stop Work Order, and/or other enforcement action may be issued.

Submit copies of inspections and corrective action reports as required in the SWPPP to

CEIE

Submit evidence of corrective actions taken to CEIE within 72 hours of initial notification

Stormwater Inspections and Documentation

(Medium sized projects and small sized projects) disturbance less than 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Complete and document inspections of sediment and erosion control measures at least once every week and within 24 hours of every rainfall event greater than 0.25 inches, and upon completion of the project, at a minimum. Reference the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan.

When notified that a corrective action is required, complete any corrective actions and provide evidence of actions taken within 72 hours of the initial notification.

Note: If the listed corrective actions(s) constitute permit non-compliance and/or required corrective actions are not completed by the deadline noted on the report, a Notice to Comply, Stop Work Order, and/or other enforcement action may be issued.

Complete and submit weekly inspection using the “Sediment and Erosion Control Inspection Form” to CEIE by close of business each Friday and within 24 hours of every rainfall event greater than 0.25 inches

Submit evidence of corrective actions taken to CEIE within 72 hours of initial notification

Sampling and monitoring data

All projects that have obtained coverage under the EPA NPDES Dewatering and Remediation General Permit

Project shall meet the sampling, monitoring, and reporting requirements identified in the EPA NPDES Dewatering and Remediation General Permit, and shall submit the required Discharge Monitor Reports through EPA’s NetDMR system: https://npdes-ereporting.epa.gov/net-netdmr

Submit to EPA using EPA’s NetDMR Tool at https://npdes-ereporting.epa.gov/n et-netdmr and copies of all submittals to CEIE within 7 days of submittal.

https://npdes-ereporting.epa.gov/net-netdmr https://npdes-ereporting.epa.gov/net-netdmr https://npdes-ereporting.epa.gov/net-netdmr https://npdes-ereporting.epa.gov/net-netdmr https://npdes-ereporting.epa.gov/net-netdmr

Required Action? Required Submittal

Preservation of Cultural Resources

When cultural resources (artifact or human remain) are discovered on work site or during construction

Stop construction immediately and contact CEIE at 781- 225-6144/6142. CEIE will contact the State Historic Preservation Officer (SHPO) for guidance on how to proceed. Additional archeological surveys and testing may be required. The SHPO will review and approve all steps to mitigate the discovery.

SHPO must be contacted through

CEIE

The removal of UST/AST must proceed in compliance with storage tank and hazardous waste regulations

Prior to transport of any waste determined to be hazardous

Refer to Appendix C for guidance regarding Hazardous Waste

Refer to Appendix D for guidance regarding UST/AST Removal

Any Bill of Lading or Hazardous Waste Manifest for federal or State Regulated Hazardous Waste must be signed by a designated person in CEIE. Specific Submittals are listed in Appendix C and Appendix D.

Adherence with Land Use Controls for Environmental Restoration Sites

Throughout construction, at/near any Environmental Restoration Sites.

Includes excavation, utility access, addition/removal of pavement.

When constructing new structures (building, shed) where personnel will be occupying the space

Adhere with the Land Use Control requirements, as communicated by the Environmental Restoration Program.

Weekly inspection reports, detailing how compliance with restoration program considerations have been adhered to.

After Construction/Performance (Prior to Project Close-out) Recovered Materials Certification Upon Completion of Work

When the total contract cost is greater than $100,000

Certification statement by the contractor indicating the use of Recovered Materials as required by the contract specifications

(FAR 52.223-9).

Submit signed Certification Statement to the

Required Action? Required Submittal

Stormwater EPA

General Permit

(Large projects) disturbance equal to or exceeding 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Large projects will have obtained coverage under the EPA NPDES Construction General Permit (see above).

After completion of construction project, in fulfilment of the requirements of the permit, the contractor must submit a Notice of Termination (also known as a NOT) to EPA.

Note: Failure to properly submit a NOT is basis for withholding final payments.

Submit NOT to EPA using EPA’s CDX Tool at https://cdx.epa.gov and provide final copies to CEIE

Notice of Termination

All projects that have obtained coverage under the EPA NPDES Dewatering and Remediation General Permit

Projects that have obtained coverage under the EPA NPDES Dewatering and Remediation General Permit (see above). After completion of project, in fulfilment of the requirements of the permit, the contractor must submit a Notice of Termination (also known as a NOT) to EPA.

Note: Failure to properly submit a NOT is basis for withholding final payments.

Submit NOT to EPA using EPA’s CDX Tool at https://cdx.epa.gov and provide final copies to CEIE

Stormwater Binder

For all projects in which an erosion control plan has been developed and/or an EPA permit has been issued

Contractor shall submit a binder/file of all stormwater inspection records to CEIE.

Submit to CEN project manager and/or CEIE.

Stormwater Management

BMP

documentation

For all stormwater BMPs constructed or renovated (for example, retention ponds, stormceptors, infiltration systems, raised catch basins, etc.)

Develop Operations and Maintenance procedures for management of stormwater BMPs and submit to the government.

In addition, submittal of as-built drawings must include identification of any on-site controls or BMPs designed to manage stormwater. As-built drawings must include invert elevations of inlet/outlet pipes, catch basins, manholes, outfalls, spillways and like stormwater features. Include as-built topographic contours of any construction surface stormwater BMP such as detention ponds, drainage swales, etc.

Submit as-built stormwater calculations for 2-, 10-, and 100-year storm events to demonstrate constructed conditions will meet or exceed design requirements for stormwater mitigation.

Submit BMP O&M procedures to CEN and CEIE within 35 days of project completion.

Required Action? Required Submittal

Reporting of hazardous material usage

For contracts less than 60 days, report total hazardous material used during the project. For contracts greater than 60 days, report the final month’s hazardous material usage

Refer to Appendix A for guidance.

Submit usage information to the

Removal of

HAZMAT

Always upon job completion

Remove all HAZMAT brought on site upon job completion. CE Project Manager and HAZMAT Program Manager to verify HAZMAT removal as part of Cleanup and project closeout.

Submit written verification of HAZMAT label(s) turn-in and site Cleanup to Contracting Office.

Hazardous Waste Manifest Signed by Receiving Facility

For ALL Hazardous Waste Manifests

Within 35 days after the waste leaves Hanscom

AFB:

• Copy of the manifest that is signed by the receiving facility must be provided to Hanscom

AFB, CEIE

• If over 45 days, CEIE must contact regulatory agencies

Refer to Attachment C-1

Submit manifest signed by receiving facility to Contracting Office and CEIE within 35 Days after the waste leaves the installation.

Asbestos Waste Shipment Record (WSR) Signed by Receiving Facility

For ALL Asbestos Abatements

Within 35 days after the waste leaves Hanscom

AFB:

• Copy of the WSR that is signed by the receiving facility must be provided to Hanscom AFB, CEIE

• If over 45 days, the contractor must contact regulatory agencies

Refer to Attachment C-2

Submit WSR signed by receiving facility to Contracting Office and CEIE within 35 Days after the waste leaves the installation.

Tracking of UST Disposal Receipt and Signed Hazardous Waste Manifest

After UST/AST is removed

UST disposal receipt and hazardous waste manifests (if applicable) must be provided to CEIE.

Refer to Attachment C-1 Refer to Appendix D

Submit UST Disposal Receipt and manifest signed by receiving facility to Contracting Office and CEIE within 35 Days of transport.

Reporting Characteristics of New Tanks

After UST/AST is installed

Fill in the New Storage Tank Characteristics Form and return to CEIE.

Refer to Appendix D and Attachment D-1

Submit New Storage Tank Characteristics Form to Contracting Office and CEIE within 7 days of tank installation.

Required Action? Required Submittal

Reporting on measures taken to comply with Environmental Restoration Program Land Use Controls

Post-Construction at Environmental Restoration Sites

Post-construction reports must include measures taken to adhere to Land Use Controls and remedies completed if those Land Use Controls were violated.

Post-construction reports must include sections on how Land Use Controls were adhered to and measures taken to ensure compliance.

Part 4 – Emergency Points of Contact

For emergencies, call Fire/Security and then contact the project Contracting Officer Representative (COR) before contacting any of the following. For non-emergencies, contact the project COR before contacting any of the following.

EMERGENCY CONTACT LIST

Hanscom Air Force Base Contacts

CE Installation Management Environmental Element

(66 ABG/CEIE)

(781) 225-6142

DSN: 845-6142

CE Installation Management (66 ABG/CEI) (781) 225-2969

DSN: 845-2969

Installation Emergencies 911 After Duty Hours for Environmental Emergencies 911

66 Air Base Group Command Post (66 ABG/CP)

(781) 225-6960/6961 /6962

DSN: 845-6960/6961

/6962

Hanscom AFB Emergency Operations Center (EOC) (781) 225-1395

DSN: 845-1395

CE Customer Service (Service Call) (781) 225-2990

DSN: 845-2990

Base Civil Engineer (66 ABG/CE) (781) 225-2937

DSN: 845-2937

Base Safety (66 ABG/SE) (781) 225-5584

DSN: 225-5584

Civil Engineering Safety Officer (66 ABG/CE) (781) 225-6271

DSN: 845-6271

Bioenvironmental Engineering (66 MDS/SGOJ) (781) 225-6366

DSN: 845-6366

66 Security Forces (66 SFS) (781) 225-5000

DSN: 845-5000

Staff Judge Advocate (66 ABG/JA) (781) 225-0139

DSN: 845-0139

Public Affairs (66 ABG/PA) (781) 225-1685

DSN: 845-1685

Contracting (AFLCMC/PZI) – Duty Hours (781) 225-0174

DSN: 845-0174

Contracting – After Duty Hours (781) 225-5961/5962

DSN: 845-5961/5962

Hanscom AFB Fire Department 911 or (781) 225-3330 Weather Services – Request support from 15 OWS at Scott AFB (781) 225-5961/5962

DSN: 845-5961/5962

Hanscom AFB 90-Day Storage Area (781) 225-3973

DSN: 845-3973

Hanscom Environmental Restoration Program (781) 225-6148

DSN: 845-6148

Other Air Force Agencies HQ Air Force Civil Engineering Center (AFCEC) – Environmental Manager

(850) 283-6465

DSN: 523-6465

HQ AFMC Command Center DSN: 787-6314 Local, Federal, State Agencies MassDEP – Business Hours

24-Hour Line

(617) 292-5500

(888) 304-1133

EMERGENCY CONTACT LIST

MA Water Resources Authority (MWRA) 24-Hour Emergency Contacts

• Water

• Sewer

(617) 305-5950

(617) 305-5940

Town of Bedford Water Department

(781) 275-7605 Town of Burlington Water Department (781) 270-1675 Town of Concord Water Department (978) 318-3250 Town of Lexington Water Department (781) 274-8300 Town of Lincoln Water Department (781) 259-8997 National Spill Response Center (NRC) and US Coast Guard (800) 424-8802 EPA Region I – Business Hours

24-Hour Line

(888) 372-7341

(800) 424-8802

CHEMTREC (800) 262-8200

Hanscom Field Tower (FAA) (781) 274-9733 Consulting and Analytical Support AF Institute for Occupational Health ESOH Service Center – 24- Hour Line

(937)-938-3764

ENVIRONMENTAL POCs Work Phone Chuck Strickland Chief, Installation Management Flight 781-225-2969 Renata Welch Chief, Environmental Element 781-225-6142 James Maravelias Storage Tanks/POL and NEPA 781-225-6209 Carole Kaslick Hazardous Waste/Hazardous Material/Solid Waste 781-225-6152 Taylor O’Brien Toxics (Asbestos, Lead, PCBs), Air Compliance 781-225-6150 Scott Sheehan Natural and Cultural Resources / EMS 781-225-6144 Nicholas Turbesi Drinking Water, Waste Water / Stormwater 380-456-5164 Oliver Leke Hazardous Waste Facility Contractor 781-225-3949 Daniel Smothers Air Quality/Rideshare Contractor 781-225-6151 Matthew Greenberg Remedial Project Manager 781-225-6148

APPENDIX A

GUIDANCE FOR SUBMISSION OF SAFETY DATA SHEETS

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical or health hazard.” There is no ‘one simple list’ of hazardous materials.

Listed below are the general categories of hazardous materials that require submission of hazardous material usage reporting to the Contracting Office. An initial list of HAZMAT with corresponding SDSs is to be submitted for approval no later than 15 calendar days from the contract award date.

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants/oils/fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives.

• Any fluids (except water) added to machinery/government-owned or leased equipment.

• Pesticides/insecticides/rodenticides HAZMAT cannot be brought or stored on Hanscom AFB without prior notification and approval through the Enterprise Environment, Safety, and Occupational Health Management Information System (EESOH-MIS). HAZMAT purchased by the contractor to fulfill contract requirements are brought on base as needed, used only by the contract employees and are removed from the base at the end of the term of the contract. Excess and unused HAZMAT at project completion will be removed from the base by the contractor.

For all contractor-owned HAZMAT, a list of the materials, container sizes, quantities and corresponding Safety Data Sheets must be provided to the Contracting Office. The completed list of HAZMAT products to be used to meet contract requirements and SDSs should be submitted to the Contracting Officer no later than 15 calendar days from the contract award date.

The HAZMAT Program Manager will process the HAZMAT approval in EESOH-MIS and assign a shop specific label for each container. Tracking labels are generated within one to two working days of completion of HAZMAT approval through EESOH-MIS. Each contractor’s HAZMAT container stored or used on base must be labeled with HAZMAT bar-code tracking labels, provided by HAZMAT Program Manager. The contractor will ensure that labels are placed on these containers meeting the requirements of 29 CFR 1910.1200(h), AFI 90-821, Hazard Communication and 40 CFR 262.32, and that management of HAZMAT used on a project meets HAFB Hazardous Management and Operating Procedures (HMOP).

The contractor must turn-in the label to HAZMAT Program Manager when a HAZMAT container is empty or removed from the installation. The contractor shall establish a centralized location to store, receive, transfer, and issue contractor-owned HAZMAT in accordance with all applicable regulations.

The contractor will store no more than the authorized quantity of HAZMAT on site.

The contractor is responsible for furnishing all equipment necessary to manage contractor-owned HAZMAT. This equipment includes, but is not limited to, approved chemical security cabinets, locks, secondary containment, spill response equipment, fire extinguishers, personal protective equipment, and computer equipment.

All HAZMAT must be removed from the base at the end of contract activities or the end of the performance period, whichever comes first. The contractor must turn-in the HAZMAT container labels to HAZMAT Program Manager. The Contractor must notify CE Project Manager and HAZMAT Program Manager when the product has been removed so the final site inspection can be performed as part of Cleanup to verify material removal. Once this action is completed and verified by HAZMAT Program Manager, CE Project Manager will notify, in writing, the Contracting Office to proceed with final payment and project closeout.

For those hazardous materials that will be tracked the following requirements apply:

a. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-1) to the Contracting Office Representative prior to the start of the contracted work, and again at the completion of the contract.

b. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-1) to the Contracting Office Representative prior to the start of the contracted work, once each month throughout the duration of the contract, and at the completion of the contract.

If the contractor needs to bring hazardous material onto the installation that was not included in the original submittal, the contractor must repeat the process discussed above.

ATTACHMENT A-1

CONTRACTOR HAZARDOUS MATERIAL USAGE DATA

Contractor: _____________________________________ AF-EESOH-MIS Shop Code: ___________

Contract/NKAK Number: _______________________

Location: _______________________________

The following information is required for tracking of hazardous materials on-base.

- For purchase orders/contracts LESS than six months, this form is required at start and completion of work.

- For contracts EXCEEDING six months, this form is required to be filled out monthly and at completion of work.

The Contracting Office will forward it to the HAZMAT Program Manager, Bldg. 1810. This information is required to comply with Environmental Laws and Regulations.

Hazardous Material…