PWS (Performance Work Statement).pdf

Performance Work Statement

Dean of the Academic Board

Podcast Services

United States Military Academy (USMA)

West Point, NY 10996

1.0 Background. In support of the USMA mission to educate, train and inspire the Corp of

Cadets, the Dean of the Academic Board is creating a podcast for the West Point community and all those interested in partnering with West Point. The podcast will serve as a means to communicate West Point’s intellectual capital in a meaningful and thoughtful way.

2.0 Scope / Objective. The contractor will produce one (1) season of the podcast series to include ten (10) episodes with the option to increase the quantity of episodes at a stipulated price per additional episode.

3.0 Applicable Documents. See attached SF1449 (Solicitation).

4.0 Tasks. In accordance with the Sustainable Range Program (SRP) Support Contract, the contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources (except for those identified as Government Furnished Property) to provide the following tasks:

Tasks

Publish at least one (1) episode per month up to ten (10) episodes

Distribute episodes via RSS feed to major podcast directories

Distribute episodes via https://www.westpoint.edu and https://www.westpointaog.org domains

Generate assets for promotional use

Complete a full edit and review process for each episode

Create and integrate supporting music

Conduct episode mixing and mastering

Create episode descriptions and show notes

All episodes will be available 24 hours a day, 7 days a week

Be available to discuss the podcast during business hours (defined as

8:00am – 5:00pm Eastern Standard Time)

Conduct regular support meetings (at least semi-monthly) to ensure success

Provide quarterly analytics for the series and individual episodes

Conduct host and guest preparation meetings for each episode

Serve in a branding and marketing advisory role for the series

Serve in a branding and marketing advisory role for each episode

5.0 Deliverables.

5.1 The contractor will fully edit, review, and produce at least ten (10) podcast episodes, distribute the episodes via RSS feed to major podcast directories and specified websites, and provide quarterly reports on analytics for the series and individual episodes.

5.2 All rights to existing content performed under the Period of Performance of the contract must remain with the Contracting Officer Representative’s (COR) organization.

5.3 All published episodes must remain published and accessible at the conclusion of the contract.

6.0 Place of Performance. The contractor will perform their tasks remotely.

7.0 Travel. Travel will not be required nor reimbursed.

8.0 Government Furnished Property. Not Applicable

9.0 Reports. The contractor will provide quarterly analytics on the episode series and individual episodes.

10.0 Hazards Information. There is no requirement for the contractor to handle any hazardous material.

11.0 Security. Not Applicable

12.0 Identification of Contractor Employee(s). There is no requirement for the contractor to be on site.

13.0 “Government Rights”. As specified in Paragraph 252.227-7020, DFARS, “The

Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract.”

14.0 Period of Performance. The period of performance for this project shall be as follows:

14.1 September 30, 2022 to September 29, 2023 (Base Year)

14.2 September 30, 2023 to September 29, 2024 (Option Year 1)

14.3 September 30, 2024 to September 29, 2025 (Option Year 2)

14.4 September 30, 2025 to September 29, 2026 (Option Year 3)

14.5 September 30, 2026 to September 29, 2027 (Option Year 4)

15.0 Proposal Format. A quote estimate with total cost for a ten (10) episode podcast series as well as cost per additional episode.

16.0 Technical Point of Contact (TPOC):

Name:

Address:

Phone:

Email

17.0 Payment:

17.1 The contractor shall bill the government on a single invoice. A copy of the invoice and

DD Form 250 shall be sent via e-mail or mailed to the Technical Point of Contact (TPOC) identified in Paragraph 16.0 and the COR not later than the 5th of the following month.

Contractor must submit the invoice through Wide Area Workflow (https://piee.eb.mil). The invoice must have (1) the full name of the WAWF POC, and (2) the Contract# (aka the

“Purchase Order”) (see Block 2 on awarded contract).

17.2 Upon receipt of a TPOC-signed DD250, electronic or other media from the COR the contractor will submit the invoice, DD250, and any other pertinent modification documents to the appropriate Defense and Finance Accounting Services (DFAS) agency (refer to Block 8 on the awarded contract).

18.0 Performance Requirements Summary.

The rights of the Government and remedies described in this PRS are in addition to other rights and remedies set forth in the contract. The Performance Requirements Summary table lists the

Required Services (RS), the standard of performance by which the Government will measure contractor performance, the allowable degree of deviation from perfect performance, the primary surveillance methods the Government will use to evaluate the contractor’s performance in meeting the contract requirements, and the method which will be used to determine the amount of deduction from the maximum payment.

19.0 Surveillance Methods.

The primary method of surveillance the Government will use to evaluate the contractor’s performance is provided in the PRS table. The Government is not restricted to using only the method shown. The Government may supplement and/or modify the primary surveillance method and frequency of inspections as it deems necessary. The methods of surveillance that may be used are:

100% Inspection. An evaluation method that requires complete inspection.

Planned Inspection. An evaluation method where less than 100% is inspected.

Valid Customer Complaints. Customer Complaints constitute a surveillance method based on customer awareness and satisfaction, and is mainly used to supplement other surveillance methods. Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance. Upon notification, the Government investigates the report and, if valid, documents the performance problem, notifies the contractor and the

Contracting Officer.

Contractor Self-Reporting. The contractor provides a weekly, or as often as necessary, update to the designated government representative on progress made towards meeting the documented objectives.

Specific Task ALP Method

Publish at least one (1) episode per month up to 10 episodes per year.

Episode must be published prior to the 5th of each month

100% Contracting

Officer’s Rep

(COR)

Distribute episodes via RSS feed to major podcast directories

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Distribute episodes via https://www.westpoint.edu and https://www.westpointaog.org domains

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Generate assets for promotional use

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Complete a full edit and review process for each episode

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Digitally produce and integrate supporting music

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Conduct episode mixing and mastering

Episode must be published no later than the 5th of the month

100% Contracting

Officer’s Rep

(COR)

Create episode descriptions and show notes

Episode must be published no later

100% Contracting than the 5th of the month

All episodes will be available

24 hours a day, 7 days a week

All episodes will be available online across published platforms, and availability of episodes will remain consistent

24 hours a day, 7 days a week

100% Contracting

Officer’s Rep

(COR)

Conduct regular support meetings to ensure success

At least twice a month

100% Contracting

Officer’s Rep

(COR)

Be available to discuss the podcast during business hours

(defined as 8:00am – 5:00pm

Eastern Standard Time)

Be available during business hours

(defined as 8:00am

– 5:00pm Eastern

Standard Time)

100% Contracting

Provide analytics for the series and individual episodes

At least once a quarter

100% Contracting

Officer’s Rep

(COR)

Conduct host and guest preparation meetings

In preparation for each episode

100% Contracting

Officer’s Rep

(COR)

Serve in a branding and marketing advisory role for the series

Guidance must be provided in preparation for the launch of the podcast based on research

100% Contracting

Officer’s Rep

(COR)

Serve in a branding and marketing advisory role for each episode

Guidance must be provided in preparation for the launch of each episode based on research

100% Contracting