PWS New Recycling Contract 8APR25.pdf

Version 04/8/2025

PERFORMANCE WORK STATEMENT

RECYCLING SERVICES

USAG FORT BUCHANAN, PR

1.0 Introduction. This is a non-personal services contract to provide Recycling Services at United States Army Garrison (USAG) Fort Buchanan, Puerto Rico. The Government shall not exercise any supervision or control over the contract service provider performing the services herein. Such contract service provider shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide personnel, equipment, transportation, tools, materials, supervision, insurances and all necessary to perform the required maintenance at Fort Buchanan, Puerto Rico as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards of this PWS.

1.1 Background. Fort Buchanan is a U.S. Army Reserve (USAR) Installation in Puerto Rico located within the Municipalities of Guaynabo and Bayamon, in the San Juan Metropolitan Area. It serves under direct control of the Installation Management Command (IMCOM) Readiness Division. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders to enable a ready and resilient Army.

1.2 Objective. Provide a regular recycling services program at Fort Buchanan, PR. The work includes a group of services and educational program to promote and optimize waste minimization through recycling and pollution prevention and provide information and documentation to the government. The overall objective of this contract is to obtain a not less than 50% (Department of Defense (DOD) Diversion Rate Goal), by weight, in landfilled solid waste diversion rate by means of recycling.

1.3 Climatic Conditions. The average annual rainfall is 71 inches; with the wettest months being September thru January. The humidity level averages 75% throughout the year. The average annual maximum and minimum temperatures are approximately 85 to 70 degrees Fahrenheit, respectively. The prevailing wind direction at US Army Garrison Fort Buchanan are easterly trade winds during much of the year with an average speed of 3.5 mph.

2.0 Requirements

2.1 General

2.1.1 Scope. The Contractor shall perform these requirements in accordance with this PWS, local, state, and federal laws and regulations, and United States Army Regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply.

2.1.2 Description of Services. The Contractor shall provide labor, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform recycling services as stated within Part 3, Performance Requirements and Standards, of this Performance Work Statement (PWS).

2.1.3 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information

2.2.1 Type of Contract. The Government will award a firm-fixed price contract.

2.2.2 Period of Performance. The period of performance for this effort will be one (1) Base Year plus four (4) Options; and Six (6) Months of an Extension if required.

2.2.3 Place of Performance. The work to be performed under this contract will occur at US Army Garrison Fort Buchanan, which covers approximately 756 acres in the Municipalities of Bayamon and

Guaynabo, Puerto Rico. The work will be performed at the locations listed in Technical Exhibits 1.

2.2.4 Hours of Operation. The Contractor shall perform services at Fort Buchanan during the core hours of operation from 7:00 AM to 4:00 PM, Monday thru Friday. The exception are Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, severe weather, or similar Government directed facility closings. Prior to performance of services outside the locally established hours of operation, the Contractor shall request, at least two (2) weeks in advanced, and obtain, in writing, approval from the Contracting Officer. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.2.5 Recognized / Federal Government Holidays. The Contractor is not required to work on the legal federal holidays listed below. Holidays occurring on weekends will be observed as directed by the published US Army calendar.

New Year’s Day 1st January Martin Luther King Jr’s Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Good Friday Friday preceding Easter Sunday Memorial Day Last Monday in May Independence Day 4th of July Juneteenth June 19th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25-December

2.2.6 Medical Emergency Services.

2.2.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. In case of emergency the COR and/or the Contractor shall contact the Installation’s Fire/Ambulance Service Emergency Number: (787) 707-5911 / 4911.

2.2.6.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.2.7 Contract Administration and Management.

2.2.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically, quarterly as a minimum IAW AR 70-13, paragraph 4-4, b.

(1), with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Contractor and signed by the Program/Project Manager, Contracting Officer, and COR (as applicable) and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary.

2.2.7.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the Contractor.

The Contractor Representative shall meet with the COR and/or Contracting Officer (KO) as required.

A mutual effort will be made to resolve all problems identified. The contractor will be required to complete the meeting minutes and to submit them for concurrence within five (5) calendar days. The Contractor Representative and the COR shall sign the written minutes of these meetings.

2.2.7.3 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.2.7.4 The following provides the roles and their respective authority during the performance of the contract.

Government POCs

Table 1: Government POCs:

Contracting Officer Contract Specialist Contracting Officer’s Representative

Mr. Feliz Marrero Ms. Denia M. Serrano Mr. Anibal Negrón 34 S Gate Rd, Fort.

Buchanan

34 South Gate Road Fort Buchanan, 00934 a nibal.negron1.civ@army.mil

PR 00934-0042 787-707-3979 Francisco J. Méndez (alternate) 787-707-2487 Denia.m.serrano.civ@army.mil 34 S Gate Road, Ft. Buchanan 00934- Mr. Feliz Marrero 0042 787-707-2489 f rancisco.j.mendezrodriguez.civ@army.

m il 787-707-3575 / 3522

2.2.7.4.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.2.7.4.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.2.7.4.2.1. COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

mailto:nibal.negron1.civ@army.mil

2.2.7.4.2.2. COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.2.7.4.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.2.7.5 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government IAW FAR Clause 52.212-4(a), Inspection/Acceptance.

2.2.7.6 The Surveillance and Performance Monitoring (SPM) module in the Procurement Integrated Enterprise Environment (PIEE) (h ttps://wawf.eb.mil/) will be used for nomination, tracking, documentation, and management of CORs.

2.2.8 Contractor Employees. The contractor shall supply a list of all the employees on an annual basis. This list shall include dates of completion for required training and shall be submitted monthly.

An updated list shall be provided whenever new employees are hired to perform the services under this PWS.

2.2.8.1 Key Personnel. The Government considers the following positions to be key personnel: Project Manager and Safety Manager. All key personnel shall have means of verbal communication and by e-mail with the COR. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

2.2.8.1.1 Project Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person who shall act for the contractor when absent shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. A designation letter shall be provided within 5 calendar days after contract award.

2.2.8.1.2 Safety Manager Plan. The Contractor shall designate in writing an employee to manage the safety program as per EM 385-1-1, Safety and Health Requirements Manual, and AR 385-10, The Army Safety Program. This employee shall possess a certificate of 30-Hours of General Industry approved by OSHA. A designation letter shall be provided within 5 calendar days after contract award.

2.2.8.1.3 The duties listed for PM can be combined with the duties outlined for Safety Manager.

2.2.8.1.4 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.8.1.5 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

2.2.8.1.6 Interface with Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

2.2.8.2 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.2.8.3 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel. Within the bounds of acquisition policy, the Army intends to work to find solutions that will be beneficial to both the Government and its Contractors. For this reason Non Conformance Letters (NCRs) shall be issued to the contractor in addition to the CPARS documentation.

2.3 Special Requirements

2.3.1 Security.

2.3.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.3.1.1.1 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the social security number for each to the Contracting Officer. The forms shall be submitted within 15 calendar days after contract award. This process historically takes 10 calendar days.

This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. Contractor access to the post will be exclusively for work in connection with this contract. If the option periods are exercised, the contractor shall re-submit these forms within 30 calendar days before the option period commence.

2.3.1.2 Personnel. The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge and training to satisfactorily perform the services required by this contract including license to operate the required equipment. The Contractor shall ensure that personnel present a professional appearance.

Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

2.3.1.3 Vehicle

2.3.1.4 Registration/Operation. Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate, valid liability insurance, and shall be registered with the Visitor Control Center (VCC) on Fort Buchanan. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations. Heavy equipment operators shall have a current Puerto Rico license in order to operate such equipment.

2.3.1.5 Contractor Vehicle Identification. Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked/identified with the contractor’s name.

2.3.1.6 Physical Security. The Contractor shall protect existing buildings, facilities, utilities, and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the Government because the facilities (streets, driveways, and parking areas) will remain in operation during the entire service period. Contractor must coordinate with the COR every time service is required.

2.3.2 Security Training

2.3.2.1 Antiterrorism Level I Training (AT I). All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. Copies of certificates of completion for each Contractor employee and subcontractor employee shall be submitted to the COR within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. The training shall be taken annually by all personnel. AT Level I Awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

2.3.2.2 iWatch Training. In accordance with Section IV bullet 4 of the AT OPSEC Form, the Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program, which is an awareness training provided by the Installation’s Anti-Terrorism Officer (ATO) at Telephone 787-707- 3393. The Technical Exhibit 6 (TE-6) include the iWatch Awareness Slides for Contractors. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 2 calendar days of new employees commencing performance with the results reported to the COR not later than 15 calendar days after contract award.

2.3.2.3 Combating Trafficking in Persons (CTIP) Training: T he Contractor shall ensure all personnel receive an a nnual awareness briefing or training on Combating Trafficking in Persons within fifteen

(15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. Proof that all personnel received CTIP a wareness or training shall be made available to the Government within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. The training shall be taken annually by all personnel.

2.3.2.4 Fraud, waste, and abuse. T he Contractor shall be responsible for maintaining proper conduct and good d iscipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and r eport suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the G overnment observed during or in the performance of this contract. The contractor lines of communication are with t he COR and the KO.

2.3.3 Existing Utility Systems

2.3.4 Fire Protection

2.3.4.1 T he Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort B uchanan Fire Prevention Program for fire protection and fire prevention.

2.3.4.2 D ocuments. The Contractor shall obtain a copy of the Fire Prevention Program from the Fire Department T echnical Services Branch and familiarize themselves with the provisions of this. Attention is specifically called to provisions relative to sprinkler systems, storage of combustibles, smoking regulations, welding and cutting.

2.3.4.3 E xtinguishing Equipment. The Contractor shall furnish portable fire extinguishers as required to comply w ith the Fire Department instructions. Existing building extinguishers shall not be used to meet this requirement.

2.3.5 Accident Reporting

2.3.5.1 The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

2.3.6 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with EM-385-1-1, Safety And Health Requirements and AR 385-10, The Army Safety Program, all applicable Federal, Department of Army and Puerto Rico mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at Fort Buchanan. It is preferred that the Contractor also have its employees complete the 10 Hour General Industry OSHA certification.

2.3.6.1 Accident Prevention Plan (APP). The Contractor shall develop and implement a safety plan for its employees The Contractor shall submit the Safety Plan to the KO within fifteen (15) calendar days after contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change. The APP shall be based on the U.S. Army Corps of Engineers Manual EM 385-1-1, Abbreviated Accident Prevention Plan

2.3.6.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards on 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

2.3.7 Environmental Requirements

2.3.7.1 Environmental Protection Plan. The Contractor shall submit their Environmental Protection Plan for Government acceptance within fifteen (15) calendar days after contract award. This plan shall include processes and procedures the Contractor shall implement to comply with applicable laws and regulations, and to ensure adequate and continuing control of pollutants, wastes, and any other hazard to the environment including spills. Also included shall be a list of Federal, state, and local laws, regulations, and permits concerning environmental protection and pollution control that are applicable to the Contractor's proposed operations and the requirements imposed by those laws, regulations, and permits.

2.3.7.2 The Contractor shall submit their Service Execution Plan that will include (but not limited) the service schedule, frequency, route, and personnel; for Government acknowledge and review within fifteen (15) calendar days after contract award.

2.3.7.3 Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of this contract with these applicable laws. The contract shall follow the Globally Harmonized System of Classification and Labeling of Chemicals

(includes SDS requirements). The Contractor shall make all environmental and hazardous material records available, at the beginning of the next duty day after the Government’s request to view the records.

2.3.7.4 Executive Order (EO) 13990 (Technical Exhibit 4). The Contractor shall comply with tenets of the EO and when practicable, shall use:

a. Products with post-consumer recycled content (FAR 52.204-4)

b. Products that are recyclable

c. Low toxicity or non-toxic products

d. Low-maintenance products

2.3.7.5 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.3.7.6 The Contractor shall submit a monthly recycling report stating the amount of material in either pounds or tonnage diverted by its type. The report shall specify amount and type of recyclables in order to properly sub classify diverted materials. Include the name, physical address, and telephone number of the hauler, if transported by a franchised solid waste hauler. Include the destinations (Material Recovery Facility) and provide a copy of the state or local permit or license for recycling.

2.3.8 Natural Resources

2.3.8.1 The Contractor shall comply with the Fort Buchanan Integrated Natural Resources Management Plan (INRMP) dated June 2014 (Technical Exhibit 3).

2.3.8.2 Threatened and Endangered Species. There are two federally listed species within Fort Buchanan boundaries: the Puerto Rican Boa and the “Palo de Rosa” tree. The Contractor shall follow the regulations in the INRMP (Technical Exhibit 3) and instructions by the Environmental Division Personnel in relation to these endangered species.

2.3.8.3 Contractor shall comply with all regulations of the US Fish and Wildlife Service (USFWS), Environmental Protection Agency (EPA), and the Puerto Rico Department of Natural and Environmental Resources (PRDNER).

2.3.9 Labor Force

2.3.9.1 The Contractor shall be aware of the labor and equipment requirements needed to meet contract requirements. Adverse weather shall not be an excuse for not meeting requirements as the Government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines. Delays due to inclement weather need to be coordinated with the COR.

2.3.10 Equipment. All Contractor owned equipment must be in good working order at all times. The Contractor shall provide equipment, supplies and all necessary to perform the specified services.

Equipment utilized shall be in proper mechanical conditions meeting industry standards for the tasks to be performed. All equipment and tools used by the Contractor shall have factory installed safety and noise reduction devices and be maintained in a safe operating condition at all times and utilized only for its design purposes.

2.3.10.1 Any non-working equipment shall be repaired or replaced within 48 hours to ensure continuance of services. Non-working equipment will not be a reason for non-performance of work.

Contractor shall ensure services affected are completed in accordance with the monthly work schedule.

2.3.10.2 Major equipment repairs shall be accomplished outside of Fort Buchanan.

2.3.11 Record Keeping and Reporting.

2.3.11.1 The Contractor shall maintain complete and accurate files of documentation, records and reports required under the terms of this contract. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

2.3.12 Liability and Responsibility for Damaged Property

2.3.12.1 Damage to Government Property. The Contractor shall be held responsible for cleaning up all spillage and/or leakage at no additional cost to the Government. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.3.12.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor shall purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.3.12.3 Damage Reports. The Contractor shall submit a damage reports to the Contracting Officer and designated representative within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor.

The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

2.3.12.4 Minimum Insurance Requirements. In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required:

Workmen’s Compensation As required by state laws Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence Bodily Injury Liability Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

T he Insurance Certificate shall have the following information exactly as written:

Notice of Cancellation or Change: “Any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the contractor gives thirty (30) days written notice of cancellation or change to the contracting officer.”

Note: For Workers Compensation, you can use Fondo del Estado.

2.3.13 Contractor Manpower Report.

2.3.13.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

h ttp://www.ecmra.mil/, and then click on “Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services.

2.3.13.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: h ttp://www.ecmra.mil. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at h ttp://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

3.0 Performance Requirements and Standards

3.1 Basic Service/Recycling Collection: The Contractor shall perform the work listed below in accordance with (IAW) this PWS. The contractor shall collect, transport, and dispose of recyclable materials such as paper, aluminum cans, cardboard, plastics and glass from administrative buildings and residential areas throughout the US Army Garrison Fort Buchanan, Puerto Rico.

3.1.1 Routine Service Schedules. The Contractor shall provide service schedules and locations of all collection containers within this contract. Routine Service Schedules shall include service days, service frequencies, container locations, container re-location as needed, and container capacities. The Contractor shall provide to the Government their monthly schedule for completing these services. The schedule plan shall be provided on or before the 25th of the preceding month. The contractor is responsible for conducting all necessary coordination in order to complete the required services.

3.2 Collection Requirements

3.2.1 Collection Locations. Contractor shall collect materials from all areas. Special event areas will be used as needed. Mobile Toter and container quantities, and frequencies are located in Technical Exhibits (TE) 1.

3.2.2 Containers. Recycling collection containers shall be contractor provided and COR approved containers (e.g., bins, totes, or cages). All containers and equipment used during the performance of this contract shall be uniform in color. Changes to container color require COR approval. All containers shall be clearly marked to identify the contractor’s name, telephone numbers, and emergency telephone numbers. Contractor shall maintain all contractor containers ensuring they remain free of unpleasant odors and pests. All shall be in serviceable condition such that lids or doors open/close, free of holes and rust areas, easily accessible to customers, and minimize collection of rain water. All repairs, maintenance, cleaning and painting of containers shall be performed off site. In regard of the Housing areas, these areas are not included.

3.2.2.1 Containers shall be in a serviceable condition and have an acceptable and uniform painted surface (outside and inside) upon placement at designated locations and throughout the contract period.

No broken, rusted containers and dumpsters are acceptable on any government site.

3.2.2.2 All containers shall be leak proof and will be in neat conditions.

3.2.2.3 All containers shall be compatible with the hoisting mechanism of the collection vehicles.

3.2.2.4 When the COR determines that the containers have become unserviceable (holes in containers, bent, or broken tops or doors), the Contractor shall remove the container from service and replace it with a serviceable container within next pick-up cycle.

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

3.2.2.5 All containers which are mounted on wheels (if any), shall have positive braking/locking device to prevent inadvertent movement.

3.2.2.6 All containers will be provided with closing doors and lids. Contractor must ensure that doors and lids properly seal the container to prevent the access of pests such as rodents and water accumulation which may harbor mosquito and other insect colonies. Doors and lids shall be closed after each dumping.

3.2.2.7 Recycling containers (6CY each) shall be of colors different to the refuse containers, and both shall be clearly labeled with the name of the materials to be deposited in it (aluminum, glass, paper, etc.).

3.2.2.8 The Contractor shall furnish replacement containers for all containers removed for cleaning or repair purposes to ensure that collection stations have adequate containers. Emergencies and Extreme Weather pick up services will be coordinated by COR and acknowledged by KO. The Government will coordinate to expedite recycling pick up prior to forecasted emergency and should be authorized by COR /Garrison Commander as to restrict activities on- post or of the sort that would impede successful maintenance work; as well as when to resume to the required activities.

3.2.3 Areas around collection containers. When the contractor completes recycling services at a location there shall be no material on the ground within a 15-foot radius of the container. If contractor observes any material scattered on the ground near a container, the contractor shall be required to notify the COR.

The COR will coordinate with the responsible party for debris removal from the ground into the proper container. While wood pallets are frequently (but incorrectly) placed at dumpster sites, the Contractor shall not pick-up, remove, dispose of, etc. wood pallets. When the Contractor observes wood pallets incorrectly placed in recycling collection container, the Contractor shall notify the COR of the occurrence.

The COR will contact the responsible party to arrange for removal of pallets around collection areas.

3.2.4 Collection Container Capacities. Collection containers should be made on a weekly basis.

Overflowing conditions require service prior to the next pick-up cycle, would be accomplish under overflowing CLIN in an as per needed basis from the Government. On a case by case needed, the Government may request one or two of the 6CY Containers be relocated to another area within Fort Buchanan.

3.3 Scheduled Special Events. Scheduled special events typically take place installation-wide and require additional collection containers at additional locations for the duration of the event. The contractor shall provide and service two (2) 6 Cubic Yards (CY) collection containers per special events and remove all special events collection containers after events are complete. Schedules and event details will be provided in advance.

3.3.1 The Contractor shall dispose of excess recyclables beyond the normal daily quantity resulting from holidays or recognized activity/events per Government request on as needed basis. The Special Events are; 4th July, Christmas Celebration, Organizational Day, and Armed Forces Celebration. This shall be accomplished without interference to regular collection schedules.

3.4. Educational Material

3.4.1 Army Earth Day: As part of the recycling educational efforts, the Contractor shall provide a total of 100 Educational Recycling Awareness Flyers, Color Copy flyers, Recyclable type paper and size: 8 ½” x 11” with the latest information about recycling awareness. Contractor shall submit 30 days in advance a proposed program/plan for this fair. All coordination’s shall be made with the COR.

3.5 Reports and Documentation.

3.5.1 Monthly Report. The contractor shall provide, by the 5th day of each month, detailing work performed, discrepancies noted, final destination of recyclables, and any other pertinent information as necessary.

3.5.2 Files shall be made available to the Contracting Officer or designated representative upon request.

All files will become the property of the government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

3.5.3 The Contractor shall provide, by the 5th day of each month, tonnage receipts/report of all recyclable materials taken to the recycling facility broken down by categories i.e. glass, paper, aluminum, etc.

3.5.4 Invoices and Receiving Reports shall be submitted electronically through Wide Area Workflow (WAWF) and payment will be issued via electronic transfer funds.

4.0 Performance Requirements Summary (PRS) Matrix

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the Contractor’s performance shall be given significant consideration when evaluating recommendations for future Government contracts and or awards.

Performance Threshold: The Contractor shall be rated acceptable or unacceptable based upon the scores of all inspections for a month. Deficiencies will be noted for each month for each Performance Objective item. This number is identified as the Performance Threshold.

Acceptable Performance: Acceptable Performance is achieved if inspections scores are above 90%.

Unacceptable Performance: Government’s inspection scores fall below 90% or work specified by contract is incomplete.

Method of Surveillance: The Government will monitor the Contractor’s service performance using the Random, Planned, or 100% sampling methods as detailed in the QASP. Government has the right to change or modify inspection methods at its discretion.

PR

S #

Performance Objective

Performance Standard

Performance Threshold Method of Surveillance

Incentive/Disincentiv e

1 Basic IAW PWS 5% Deviation from Validated Reperformance.

Service/Recyclin g Paragraph 3.1 performance standard on customer Non-reperformance, Collection a monthly basis complaints and will impact CPARS.

Periodic/Random Non-performane may Inspections impact exercising of option

2 Collection IAW PWS 5% Deviation from Validated Reperformance.

Locations Paragraph 3.1 and performance standard on customer Non-reperformance, TE-1 a monthly basis complaints and will impact CPARS.

Periodic/Random Non-performane may Inspections impact exercising of option 3 Containers IAW PWS 5% Deviation from Validated Reperformance.

Paragraph 3.2.2 performance standard on customer Non-reperformance, a monthly basis complaints and will impact CPARS.

Periodic/Random Non-performane may Inspections impact exercising of option

W912C320C0002

PR

S #

Performance Objective

Performance Standard

Performance Threshold Method of Surveillance

Incentive/Disincentiv e

4 Collection IAW PWS 5% Deviation from Validated Reperformance.

Container Paragraph 3.2.4 performance standard on customer Non-reperformance, Capacities a monthly basis complaints and will impact CPARS.

Periodic/Random Non-performane may Inspections impact exercising of option 5 Scheduled Special IAW PWS 5% Deviation from Validated Reperformance.

Events Paragraph 3.3 performance standard on customer Non-reperformance, a monthly basis complaints and will impact CPARS.

Periodic/Random Non-performane may Inspections impact exercising of option 6 Educational IAW PWS 2% Deviation from 100% sampling Non-reperformance, Material Paragraph 3.4 performance standard on methods will impact CPARS.

a monthly basis Non-performane may impact exercising of option 7 Reports and IAW PWS 2% Deviation from 100% sampling Reperformance.

Documentation Paragraph 3.5 performance standard on methods Non-reperformance, a monthly basis will impact CPARS.

Non-performane may impact exercising of option

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed IAW the performance standards. The Government plan defines how the performance standards will be applied, the frequency of surveillance, and items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc. outlined in the Performance Requirements Summary (PRS). The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

4.2 Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within three (3) working days, or as otherwise authorized by the COR, after the notification in writing by the COR without affecting the regularly scheduled work

4.3 Upon satisfactory completion by the Contractor and acceptance by the COR of the work completed by the contractor in accordance with this Performance Work Statement, payment will be approved using the Procurement Integrated Enterprise Environment (PIEE) at h ttps://wawf.eb.mil/. Contractor shall invoice in a monthly basis. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings and/or deduction to be determined by the Contracting Officer.

4.4 Quality Control Plan (QCP). The QCP shall be delivered within 15 calendar days after contract award.

All QCP updates shall be accepted by the KO. The contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS. The contractor shall develop and implement a comprehensive Quality Control Plan (QCP) to identify, prevent, and ensure non-recurrence of defective services IAW FAR 52.246-4, Inspection of Services-Fixed Price. The contractor’s

QCP is the means by which the contractor assures work is in compliance with the requirements of the contract. The QCP shall address corrective actions without dependence upon government direction. The QCP shall be submitted to the contracting officer with your proposal submission and must be accepted by the KO IAW standard submittal requirements as defined in the Deliverables Schedule. Changes to the QCP shall be done IAW the submittal process. The QCP shall include, as a minimum, quality control procedures that address the areas identified in the Performance Requirements Summary (PRS) as well as the below listed items: A comprehensive program covering all services in this PWS to plan and deliver quality services to the government. The plan shall address the overall program management and administration. This includes the:

a. Description of the quality control organization, including a chart showing lines of authority and acknowledgment that the QC staff shall implement the three phase control system for all aspects of the work specified. The key personnel shall include a QC System Manager who shall report to the Project Manager.

b. The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

c. A copy of the letter to the QC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC System Manager, including authority to stop work which is not in compliance with the contract. The QC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators,…