PWS NAVFAC Azores.1.pdf

Performance Work Statement

For

Lease Vehicle at

Lajes Field, llha Terceira Island Azores

1.0 INTRODUCTION

The Naval Facilities Engineering Command Europe (NAVFAC EURAFCENT) has a requirement to lease a non-tactical vehicles to transport personnel, equipment, and cargo to locations within the island of llha Terceira Azores.

2.0 BACKGROUND

Non-tactical vehicles are the only means of efficient transportation at locations within the island llha Terceira, Azores, Portugal. NAVFAC EURAFCENT does not maintain a Transportation Motor Pool (TMP) at any of the locations within the island of llha Terceira, Azores, Portugal. As a result, units are responsible for providing their own means of transportation which otherwise would be covered by the Base Operating Support – Integrator that occurs within the other Deployed Commands or Units.

3.0 SCOPE

The contractor shall provide all equipment, tools, materials, and associated labor necessary to provide vehicle leases.

The contractor shall perform services required in this Performance Work Statement (PWS) in accordance with the terms and conditions under the associated contract. The Contractor shall lease vehicles to the United States

Government. The primary purpose of the vehicles is to provide transportation of personnel and equipment. The

Government will not take title of the vehicles. The Contractor shall deliver the vehicles to, and pick up the vehicles from the Lajes Field airport, llha Terceira Azores.

PERIOD OF PERFORMANCE

Base Period: 2025-2026

Option Year 1: 2026-2027

Option Year 2: 2027-2028

4.0 REQUIREMENTS

4.1 REGISTRATION, INSURANCE AND TAGS

4.1.1: All vehicles leased under this contract shall be registered to operate in the Azore Islands, Portugal.

The Contractor shall complete all documents to acquire and pay for the tags/number plates/registration. All vehicles will be insured and comply with minimum Portuguese insurance requirements, covering the vehicle and any third-party damage.

4.1.2: The Contractor shall provide comprehensive damage, collision and theft insurance for all vehicles issued to the Government and provide documentation with the vehicle. This insurance shall cover all damages and deductibles at no cost to the Government. During the rental period, the vehicle remains the property of the Contractor. The Contractor shall assume all risks and costs associated with the failure to get any required licenses or permits and comply with any applicable Portuguese laws, decrees, regulations, or standards.

4.2 CONDITION OF VEHICLES

4.2.1: The leased vehicles shall be no more than five years old or less from the manufacturers build date and have 50,000 kilometers or less odometer reading. Vehicles furnished under this contract shall be in good quality and in safe operating condition and shall comply with Portuguese laws and traffic regulations.

Both the exterior and the interior of the vehicle shall be free of excessive soil, rust, and damage and without excessive wear and tear. All automatic door locks, windows, seats, etc. shall be operative. All vehicle systems shall be operative, kept in line with manufacturer's recommended maintenance program, and free of trash and debris. If the vehicle does not meet the vehicle manufacturer's standards and does not meet the criteria listed herein, the Government may reject the vehicle promptly after receipt. If the Contracting

Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting

Officer will promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may, by contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the

Contractor any excess costs; or Terminate the contract in accordance with Federal Acquisition Regulation

(FAR) Clause 52.212-4(m) Termination for Cause.

4.3 VEHICLE FEATURES

4.3.1: Heating and Air Conditioning. Heating and air conditioning shall be in the vehicle, fully functioning and comply with the vehicle manufacturer's standards.

4.3.2: Tires. Tires shall be new or in exceptional condition. The tire type shall be in accordance with the vehicle's manufacturer specifications/recommendations. A full-size spare tire shall be in all the vehicles and be in exceptional condition. If a spare tire is used, an appropriate replacement tire shall be issued by the lease agency to the vehicle within 24 hours.

4.3.3: Safety. Each vehicle shall meet all host nation safety requirements and have, at a minimum, the manufacturer's safety standard features. The vehicle shall also have driver and passenger airbags, when available from the manufacturer.

4.3.4: Special Equipment or Markings. The Government may install special equipment (e.g., radio, pintle-hook, etc.) required by the using activity in accordance with Portuguese Transportation Regulations. The

Government will use portable equipment or non- fixed radios when feasible. The Government may place non-permanent markings or decals, identifying the using activity, on any motor vehicle leased under this contract. Installation and removal of special equipment and/or markings/decals will be at the Government's expense.

4.3.5: General Items. The Contractor shall provide for all vehicles: floor mats, a lug wrench and jack, a road safety kit (including reflectors, road flares, etc.), and fire extinguisher in accordance with local safety laws. All general items shall meet the manufacturer's standards.

4.3.6: Minimum Specifications. The Contractor shall provide vehicles that meet the following minimum specifications: air-conditioned; moderately tinted windows on rear passenger windows; diesel fuel type 2 compatible diesel fueled engines.

4.4 DELIVERY

4.4.1: Delivery Condition. Vehicles shall be clean and serviceable at the time of delivery. A joint inspection with the Contractor and Unit POC will occur at the time of delivery.

4.4.2: Delivery Location and Time. The Contractor shall have the vehicle available for pickup at either the

Lajes Field airport or Rental company location on the island of llha Terceira between 0800 and 1400hrs.

4.4.3: Return Condition. At the end of the rental period, the Contractor shall pick up vehicles not later than five (5) working days after contract completion date. The Government will return vehicles at time and location agreed on by the Government and Contractor at the initiation of this contract. The Contractor shall inspect the vehicle and notify the Contracting Officer Representative and Contracting Officer of any damages other than normal wear and tear.

5.0 MAINTENANCE

The Contractor shall perform both scheduled and unscheduled maintenance on all vehicles leased under this contract. The Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids (i.e. motor oil, antifreeze), and lubricants. Fair wear and tear is defined as damages that occur during normal use or due to the aging of the vehicle that can be based on the age and mileage of the vehicle;

examples of fair wear and tear are minor dents, scratches, fading seats, tire wear, brake wear, clutch wear and other incidental damages except flat tire. The Contractor shall submit a written statement describing allowable wear and tear descriptions within 15 days of contract award. The Contractor shall submit a written maintenance schedule at time of vehicle delivery.

5.1.1: Maintenance Performance Location. The Contractor shall ensure all unscheduled maintenance is accomplished for vehicles leased under this contract at facilities designated by the Contractor, regardless of whether the maintenance items are covered by the manufacturer's warranty.

5.1.2: Maintenance Notifications. The Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

6.0 VEHICLE REPLACEMENT

6.1.1: Permanent Replacements. The Contractor shall replace any vehicles that exceed 50,000 kilometers on the odometer reading and/or is older than five years from the manufacturer's build date. Replacements shall be provided for all vehicles. The Contractor shall provide a replacement vehicle of equal size, and style for any vehicle leased that are out of commission or that requires maintenance or repairs. The replacement vehicle shall be provided at no additional cost to the Government. No vehicles shall be replaced without approval of the Contracting Officer. The Contractor and the Government shall mutually agree upon vehicle replacement. Vehicle replacement shall be within 30 calendar days from notification by the Contracting Officer. The Contractor shall provide replacement vehicles for any vehicle that has suffered an accident and/or mechanical breakdown resulting in the vehicle operability being rendered beyond economical repair.

6.1.2: Temporary Replacements. Temporary vehicles may be substituted during the thirty (30)-calendar day replacement period. Temporary vehicles shall meet and/or exceed the vehicle specifications ascribed in

Attachment 1A. The Contractor shall temporarily replace any vehicle if a vehicle must undergo any maintenance and/or repair exceeding 24 hours. A temporary vehicle replacement period shall not exceed 30 calendar days. Temporary vehicles shall not be more than three years old and/or have less than 50,000 kilometers on the odometer. Temporary replacements shall be made within 24 hours of notification by the

Government. Vehicle replacement shall be concurrent with pick-up of vehicle being replaced. Delivery of repaired vehicle, and subsequent return of a replacement vehicle, shall occur within 24 hours of notification of Contracting Officer. The temporary replacement vehicle shall be provided at no additional cost to the

Government.

7.0 VEHICLE TOW/ RECOVERY SERVICE/ROADSIDE ASSISTANCE

7.0.1: The Contractor shall provide emergency roadside assistance for disabled leased vehicles located outside the boundary of Government Installations (within 80 KM from delivery location). The Contractor shall respond to emergency roadside assistance calls within one hour. If the vehicle cannot be repaired on site, the Contractor shall deliver a replacement vehicle to the stranded driver. Vehicle repair/replacement shall be in accordance with the conditions established above. The Contractor shall provide a single Point of

Contact (POC) for vehicle tow, recovery, service and/or roadside assistance at the time of delivery. The

Government shall not incur any costs for towing, recovery or roadside assistance for disabled vehicles due to mechanical failure.

8.0 FINES, TRAFFIC INFRACTIONS, PENALTIES

8.0.1: All local motor vehicle infractions resulting in fines, additional charges, or other penalties during the rental period shall be the sole responsibility of the individual driving the vehicle at the time of infraction.

The Contractor shall provide instructions on how to pay the fines, traffic infractions, and penalties.

9.0 SECURITY REQUIREMENTS

9.0.1: Vehicles shall be civilian style, plated (registration and license) and must blend with the local environment. Upon delivery, no markings or decals, outside of the manufacturer’s original markings or decals, are allowed on vehicles.

10.0 POINTS OF CONTACT

11.1 Contracting Officer Representative Interface. The Contractor shall provide points of contact to interface with the Contracting Officer Representative (COR) on issues concerning leased vehicles. Names, business address, and phone numbers shall be provided for contacting the Contractor's points of contact during and after normal business hours. Normal business hours are 0730 - 1630 hours Monday - Friday.

The contractor shall also include a phone number for 24-hour roadside assistance.

11.0 VEHICLE SPECIFICATIONS

SUV

Minimum requirements:

No reflective or distinctive markings

No tracking devices installed or embedded

Three years or newer from manufacturer's build date or 50,000 kilometers or less

Automatic or Manual Transmission

4X4

The cab shall have five doors, four side doors and one rear hatch all with windows

Left Hand Drive

Engine type: Diesel or Petrol

Fuel type: Diesel engines will need to be DF2 compatible. (Diesel fuel #2) and comply with Portuguese emission laws and regulations

Windshield wipers: Intermittent

Air conditioning and Heater for front and rear passengers

Front and rear window defrosters

Power steering

Tilt steering

Power antilock brakes, front and rear

Suspension suitable for off road driving

Seating capacity (min): five

Cloth Seats

3-point seat belts required for driver and all passenger seats with the exception of the rear middle seat. The minimum requirement for the rear middle seat is a lap seat belt.

Rear bumper

Safety Airbags for driver and passenger Safety

All terrain tires

Spare tire

Spare Key

Meet Portuguese Emission Standards

Meet minimal manufacturer, U.S. and Portuguese safety standards

(1) Set of operator manual per vehicle. (English)

Road safety kit

Vehicle jack and lug wrench

Floor mats

Fire extinguisher