PWS Music Services.docx

PERFORMANCE WORK STATEMENT (PWS)

CHAPEL MUSIC SERVICES CONTRACT

VANDENBERG SFB, CA

1 August 2026

CLIN 0001: CATHOLIC MUSIC DIRECTOR - GENERAL DUTIES & RESPONSIBILITIES

CLIN 0002: PROTESTANT MUSIC DIRECTOR - GENERAL DUTIES & RESPONSIBILITIES

1. INTRODUCTION

This Performance Work Statement (PWS) outlines the non-personal services required for a Catholic Music Director (CLIN 0001) and a Protestant Music Director (CLIN 0002) for the Vandenberg Space Force Base (VSFB) Chapel. The VSFB Chapel serves a diverse community of Active Duty, Reserve, Civil Service employees, retirees, and their dependents. The contractors shall provide all personnel, labor, and management necessary to fulfill the requirements as defined in this PWS.

The VSFB Chapel staff is composed of Chaplains, Religious Affairs Airmen, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force.

2. SCOPE OF WORK

The contractor shall provide professional music direction and musical services for the respective worship communities. The primary role of the music director is to prepare and lead music that enhances the worship experience, in coordination with the designated Chaplain. The director is expected to be able to lead the service music by themselves or by recruiting, training, and leading a team of volunteer musicians and vocalists.

3. DESCRIPTION OF WORK UNITS

Services shall be provided and invoiced in accordance with the below chart each consist of one unit of work (UOW).

Estimated Annual Quantity:

· Regular Services (RS): 52 per year, per denomination.

· Rehearsal/Planning (RP): 124 per year; 52 Protestant regular service, 52 Catholic regular services, 10 Protestant Special Services, 10 Catholic Special Services.

· Special/Holiday Observances (SS): 20 per year (10 per denomination).

· Scheduled Meeting (SM): 16 per year; 8 per denomination.

CLIN 0001: CATHOLIC MUSIC DIRECTOR

4. GENERAL DUTIES AND RESPONSIBILITIES

The Contractor shall provide labor and management to support the responsibilities outlined below. The directorship includes, but is not limited to, leading, training, and scheduling music in collaboration with volunteer singers and instrumentalists, as available.

4.1. Musical Performance and Direction

· Lead a professional Roman Catholic worship music experience as directed by the Catholic Chaplain/Priest.

· Select appropriate music that corresponds to the liturgical calendar, theme, and Scripture readings which may include but not limited to any musical accompaniments, prelude, offertory, postlude, choral, anthems, or solos. Music selections must be submitted to the Chaplain/Priest no later than noon on the Wednesday of each week.

· Direct music activities during rehearsals and worship services, including a minimum of one rehearsal and one worship service weekly.

· Establish required rehearsal times and provide musical direction for the choir/praise team. Both congregational singing and special music will be rehearsed.

· Arrive thirty (30) minutes prior to the start of worship services and fifteen (15) minutes prior to rehearsals to prepare, set up instruments, and practice as needed.

· Coordinate any special musical performances with the Chaplain/Priest at least seven (7) days prior to the performance.

· Remain present for the entire duration of any contracted rehearsal, performance, or worship service.

4.2. Administrative and Program Management

· Assist the Chaplain/Priest in developing the annual calendar of events, Chapel Tithes and Offerings Fund (CTOF) budget, and appropriated fund (APF) budget for the music ministry.

· Be responsible for administrative paperwork related to the music program, including Purchase Requests and Facility Requests.

· Become familiar with operating required electronic audio/visual equipment and train volunteers on its use in accordance with chapel policies.

· Ensure all equipment and furnishings are turned off and returned to their proper place, and that facilities are left clean and secure following all events.

· Coordinate all support requirements with the Chaplain/Priest or their designated representative.

· Return all government-owned music scores and equipment at the conclusion of the contract period.

· Not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means.

· Provide an equally qualified alternate to perform duties in the event of a known absence, with prior approval from the Catholic Chaplain/Priest at least two (2) weeks in advance.

· Attend and actively participate in scheduled meetings with the Chaplain/Priest, Chapel staff, and respective parish advisory councils/action committees to coordinate music program alignment, receive performance feedback, and ensure integration with the overall chapel mission. These coordination meetings are considered administrative duties and are ancillary to the primary Units of Work; they will not be invoiced as separate billable units.

4.3. Volunteer Management

· Serve as the Chaplain Corps Volunteer Supervisor for the Catholic Music Program IAW AFI 52-101.

· Recruit, train, and supervise volunteers for all Catholic music programs, ensuring adequate volunteer support.

· Ensure all volunteers meet DoD and Air Force requirements, including completing volunteer agreements (DD Form 2793) and non-disclosure agreements.

· Ensure all personnel working in programs involving minors have completed a Child Care Criminal History Background Check and comply with Line-of-Sight Supervision (LOSS) requirements.

· Create and maintain a master volunteer list and provide initial and annual orientation for program volunteers.

CLIN 0002: PROTESTANT MUSIC DIRECTOR

5. GENERAL DUTIES AND RESPONSIBILITIES

The Contractor shall provide labor and management to support the responsibilities outlined below. The directorship includes, but is not limited to, leading, training, and scheduling music in collaboration with volunteer singers and instrumentalists, as available.

5.1. Musical Performance and Direction

· Lead a professional Christian worship music experience as directed by the Lead Protestant Chaplain.

· Select appropriate music that corresponds to the sermon topic, theme, and Scripture readings. Music selections must be submitted to the Chaplain no later than noon on the Wednesday of each week.

· Direct music activities during rehearsals and worship services, including a minimum of one rehearsal and one worship service weekly.

· Establish weekly rehearsal times and provide musical direction for the choir/praise team. Both congregational singing and special music will be rehearsed.

· Arrive thirty (30) minutes prior to the start of worship services and fifteen (15) minutes prior to rehearsals to prepare, set up instruments, and practice as needed.

· Coordinate any special musical performances with the Chaplain at least seven (7) days prior to the performance.

· Remain present for the entire duration of any contracted rehearsal, performance, or worship service.

5.2. Administrative and Program Management

· Assist the Chaplain in developing the annual calendar of events, Chapel Tithes and Offerings Fund (CTOF) budget, and appropriated fund (APF) budget for the music ministry.

· Be responsible for administrative paperwork related to the music program, including Purchase Requests and Facility Requests.

· Become familiar with operating required electronic audio/visual equipment, to include the organization of presentation slides, and train volunteers on its use.

· Ensure all equipment and furnishings are turned off and returned to their proper place, and that facilities are left clean and secure following all events.

· Coordinate all support requirements with the Chaplain or their designated representative.

· Return all government-owned music scores and equipment at the conclusion of the contract period.

· Not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means.

· Provide an equally qualified alternate to perform duties in the event of a known absence, with prior approval from the Lead Protestant Chaplain at least two (2) weeks in advance.

· Attend and actively participate in scheduled meetings with the Lead Protestant Chaplain, Chapel staff, and respective parish advisory councils/action committees to coordinate music program alignment, receive performance feedback, and ensure integration with the overall chapel mission. These coordination meetings are considered administrative duties and are ancillary to the primary Units of Work; they will not be invoiced as separate billable units.

5.3. Volunteer Management

· Serve as the Chaplain Corps Volunteer Supervisor for the Protestant Music Program IAW AFI 52-101.

· Recruit, train, and supervise volunteers for all Protestant music programs, ensuring adequate volunteer support.

· Ensure all volunteers meet DoD and Air Force requirements, including completing volunteer agreements (DD Form 2793) and non-disclosure agreements.

· Ensure all personnel working in programs involving minors have completed a Child Care Criminal History Background Check and comply with Line-of-Sight Supervision (LOSS) requirements.

· Create and maintain a master volunteer list and provide initial and annual orientation for program volunteers.

6. GENERAL & SPECIAL QUALIFICATIONS (Applies to both CLINs)

6.1. General Qualifications

The contractor shall:

· Be able to resolve interpersonal conflicts and promote constructive working relationships.

· Be positive, spiritually sensitive, and able to work professionally with Chapel staff, military personnel, and volunteers.

· Return all government-owned property (music, equipment, etc.) at the conclusion of the contract.

· Be responsible for all damages, claims, liabilities, costs, or attorneys’ fees that arise from or relate to performance of this contract or which are caused or contributed by the contractor during the performance of this agreement

· Coordinate all support requirements with the Chaplain

6.2. Special Qualifications

The contractor must:

· Be at least 18 years of age with a high school diploma or equivalent. A Bachelor's degree in music is preferred but not required.

· Have a minimum of two years of experience as a music director or primary musician in a church environment, preferably within the relevant worship tradition (Catholic or Protestant).

· Be proficient on piano/keyboard or guitar, with the ability to read music, transpose, sight-read (or lead with charts), and improvise as needed.

· Possess a working knowledge of the relevant musical styles (e.g., Catholic: hymns, liturgical, Gregorian chant; Protestant: contemporary, traditional, gospel).

· Be able to communicate clearly in English (oral and written).

· Successfully pass a qualifying interview/audition and furnish a resume with references.

· Undergo and maintain a favorable Federal Bureau of Investigation (FBI) Background Check as required for individuals working with children.

7. Subcontracting Plan The Contractor shall maintain a comprehensive Subcontracting and Continuity Plan to guarantee uninterrupted chapel music services. The Contractor must submit qualified subcontractor credentials in accordance with Section 6. Submission will be to the Contracting Officer's Representative (COR) for approval at least 14 calendar days prior to any scheduled absence, or within 2 hours in the event of an emergency. The Government will not exercise direct supervision over subcontractors; all coordination, scheduling, compensation, and performance oversight remain the exclusive responsibility of the Contractor.

8. CERTIFICATION OF SERVICES FOR PAYMENT

The Contractor shall submit a monthly invoice via Wide Area Work Flow (WAWF). The invoice must detail the number of units performed for each UOW type (RS, RH, SS) within the service month. Payment will be made via Electronic Fund Transfer (EFT).