CHAPEL PROTESTANT MUSIC SERVICES TECHNICAL QUESTIONNAIRE.docx

CHAPEL MUSIC SERVICES TECHNICAL QUESTIONNAIRE

Vandenberg Space Force Base, California CLIN 0002 – Protestant Music Director Instructions Provide a detailed Technical Plan in response to this questionnaire. Limit the Technical Plan to no more than twenty (20) pages, excluding resumes, references, and requested supporting documentation.

1. Technical Approach and Service Delivery Ref: PWS paragraphs 2 and 3; paragraphs 4.1 and 5.1

1. Describe your company’s overall technical approach for providing reliable, professional music direction and musical support for the applicable worship community or communities.

2. Describe the process for coordinating music selections and worship-support requirements with the designated Chaplain, Priest, or authorized representative.

3. Describe your company’s approach for supporting a chapel program in a pluralistic military environment while maintaining professional working relationships with Chapel staff, military personnel, volunteers, and worship-community members.

2.Protestant Music Direction Approach Ref: PWS paragraph 5.1

1. Describe the proposed Music Director’s experience providing music direction and accompaniment for Protestant/Christian worship services.

2. Describe the process for selecting and submitting music that corresponds to the sermon topic, worship theme, and Scripture readings. Explain how you will ensure weekly music selections are provided to the Lead Protestant Chaplain no later than noon each Wednesday.

3. Describe experience with Protestant worship styles relevant to this requirement, including traditional hymns, contemporary worship music, gospel music, choral music, instrumental music, congregational singing, and special music.

3. Staffing, Qualifications, and Continuity of Service Ref: PWS paragraphs 4.1, 4.2, 5.1, 5.2, and 6

1. Provide a resume that demonstrates the individual’s relevant music-director, primary-musician, worship-music, choir-director, and volunteer-management experience.

2. Describe the proposed Music Director’s proficiency with piano, keyboard, guitar, or other instruments to be used in performance. Address the ability to read music, transpose, sight-read or lead from charts, and improvise as needed.

3. Describe your process for confirming that proposed personnel meet the PWS minimum qualifications, including age, education, relevant experience, English communication capability, required interview/audition, references, and required background-check eligibility.

4. Volunteer Management Ref: PWS paragraphs 4.3 and 5.3

1. Describe the offeror’s approach to recruiting, training, scheduling, supervising, and retaining volunteer singers, musicians, cantors, choir members, and praise-team members.

2. Describe the process for determining volunteer capability, assigning musical roles, conducting rehearsals, and maintaining sufficient volunteer support for regular services and special events.

3. Describe the offeror’s plan to serve as Chaplain Corps Volunteer Supervisor for the applicable music program in accordance with the PWS.

5. Administrative, Equipment, and Audio/Visual Support Ref: PWS paragraphs 4.2 and 5.2

1. Describe your process for completing administrative paperwork related to the music program, including Purchase Requests and Facility Requests.

2. Describe your experience operating audio/visual equipment used in worship services. Address the approach for organizing presentation slides.

3. Describe the plan for training volunteers on authorized audio/visual equipment and presentation-support procedures.

6. Scheduling, Communication, and Quality Control Ref: PWS paragraphs 3, 4.1–4.3, and 5.1–5.3

1. Describe your process for maintaining the required schedule of regular services, rehearsals/planning sessions, special observances, and meetings.

2. Describe the process for ensuring the Music Director arrives at least 30 minutes before worship services and at least 15 minutes before rehearsals, as required by the PWS.

3. Describe the communication process for coordinating with the Chaplain, Chapel staff, parish advisory council/action committee, volunteers, and the Chapel’s designated representative.

7. Relevant Experience and Past Performance Ref: PWS paragraphs 4, 5, and 6

1. Provide at least two examples of recent experience that demonstrate your ability to provide services comparable in scope and complexity to a Protestant Music Director. For each example, include:

· Organization or customer;

· Period of performance;

· Type of music and worship support provided;

· Duties performed;

· Approximate number of services, rehearsals, volunteers, or special events supported;

· Relevance Protestant music-direction requirements; and

· Customer point of contact, if permitted and requested by the solicitation.

2. Describe experience working in environments with multiple stakeholders, volunteer personnel, recurring schedules, special events, and short-notice changes.

3. Describe an example of a significant music-program or worship-support challenge and the actions taken to maintain continuity and quality of service.

8. Subcontracting Ref: Applicable solicitation provisions and PWS requirements

1. Does the offeror intend to subcontract any portion of the required work? If yes, identify the type and estimated percentage of work to be subcontracted.

2. For each proposed subcontractor, identify the work to be performed and describe relevant qualifications and experience.

3. Describe how the prime contractor will remain accountable for continuous performance if a subcontractor or alternate becomes unavailable.