PWS_Maint., Repair&Replacement of exhausted charcoal filter.docx

Performance Work Statement (PWS) Base Operations

MAINTENANCE, REPAIR AND REPLACEMENT OF

EXHAUSTED CHARCOAL

FILTER SYSTEM FOR DRINKING WATER AT WATER PLANT AREA AT

USAG BAVARIA – HOHENFELS

(30 JUNE 2025)

Table of Contents

1.0 Introduction. This is a non-personal services contract to provide recurring maintenance and exchange of exhausted charcoal filter system for drinking water at water plant area at USAG Bavaria – Hohenfels. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. (Insert local requirements.) The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background. The service includes replacement of charcoal filter, replacement and repair of inner coating of water activated carbon filter and distribution pipe at water plant at USAG Bavaria – Hohenfels which is located in the Free State of Bavaria, Germany and consists of approximately of 163 km2, and has 1.345 buildings for training, and has 319 kilometers of road and numerous cross-country trails. The population base consists of approximately 9.111 Military, Government civilian, and Contactor personnel, as well as resident family members.

1.2 Objectives

. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications described under 7.2 Applicable Directives, Publications of this PWS. The Contractor shall ensure that all work meets the level of service, performance standards, and/or tolerances specified in the PWS or in applicable referenced documents.

1.2.1 The Contractor shall compile historical data, prepare required reports, and submit all information as specified by 6.0 Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill replacement of charcoal filter system for drinking water at water plant area at USAG Bavaria – Hohenfels, emphasizing innovation and commercial best practices. The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS.

1.3 Climatic Conditions. N/A

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance.

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. The Contractor shall perform dust suppression when necessary, during maintenance and repair activities or as directed by the Contracting Officer or COR.

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

1.11 Work Clearance. N/A

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

Period of performance:

Basic Year: 01 July 2026 – 30 June 2027 Option Year 1: 01 July 2027 – 30 June 2028 Option Year 2: 01 July 2028 – 30 June 2029 Option Year 3: 01 July 2029 – 30 June 2030 Option Year 4: 01 July 2030 – 30 June 2031

2.1.2.1 Transition (Phase In/Phase Out). N/A

2.1.2.1.1 Phase In/Phase Out for Incumbent Contractor. N/A

2.1.2.2 Transition (Phase-Out). N/A

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at USAG Bavaria – Hohenfels at building #603.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0730 – 1600 hours, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours (refer to

2.1.4.1 for Contractor Response Time and Support Hours).

2.1.4 Recognized Holidays

. The following provides information on recognized holidays for the purpose of PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by Contracting Officer. When a U.S. holiday occurs on Saturday or Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st Labor Day 1st Monday in September Martin Luther King Jr.’s Birthday 3rd Monday in January Columbus Day 2nd Monday in October President’s Day 3rd Monday in February Veteran’s Day November 11th Memorial Day last Monday in May Thanksgiving Day 4th Thursday in November Juneteenth Day June 19th Christmas Day December 25th Independence Day July 4th

Host National Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Epiphany January 6th Good Friday Varies Easter Sunday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Pentecost Whit Monday Varies Corpus Christ Varies Assumption Day August 15th Day of German Unity October 3rd All Saints’ Day November 1st 1stChristmas December 25th 2ndChristmas December 26th

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by U.S. Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

2.1.4.1 Contractor Response Time and Support Hours. Generally, the Program Manager (PM) or alternate(s) shall be available for telephone, fax, and electronic mail communications with the COR and/or ACOR on work days Monday through Friday from 0730 to 1600 hours. Personal answering service is permitted at other than normal Government work days or hours, provided, response by the Program Manager or alternate(s) to the COR and/or ACOR is made not later than (NLT) at 0830 at start of next regular work day.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

(i) Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

(ii) Reschedule the work in coordination with COR, the Government will unilaterally determine the dates and times if no agreement can be reached.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO/COR approval.

2.1.4.4 Curtailment of Operations. When operations are curtailed due to manmade or natural conditions on a working day, it may be necessary for the KO/COR to interrupt that day’s work under this contract. The Contractor shall reschedule the work on any day acceptable to the Government. If the KO agrees, the Contractor may continue the work as scheduled. The KO will provide verbal announcements of immediate curtailment of operations to the Contractor.

2.1.4.5 Days of No Scheduled Activities (DONSA). The Installation has historically granted Military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal Holidays above.

· DONSA are not considered a day of excused absence for the Government civilian work force or Contractor employees.

· If a DONSA affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA.

· However, announced DONSA or exodus of Military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e., training facility and area maintenance and supply inventories).

The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

2.1.5 Travel/Temporary Duty. Travel hours shall be included in the total lump sum of the offer.

2.1.6 Emergency Services.

2.1.6.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the United States (US) Government. [Deliverable A.001].

2.1.6.2 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or government owned property occurs [Deliverable A.002].

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contracting Officer (KO) and/or COR and/or ACOR may meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings may be recorded by the Government and in this case will be signed by both the Program Manager and the attending Government representative(s). The written minutes may be distributed within five (5) work days after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start and/or end outside of regular duty hours.

2.1.7.2 Contractor’s Responsibilities. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by 6.0 Deliverables of this this PWS.

The Contractor shall provide an Installation Pass Log of all Contractor employees, subcontractors, subcontractor employees, and their vehicles including last, first, middle name of the employee (and subcontractors); copy of her/his valid personal identifier (e. g. passport); copy of his/her valid residence permit (only for non-EU citizens); date the employee will start working on the installation included probation and training period; criminal record certificate (polizeiliches Führungszeugnis); security questionnaire for a simple security check; registration information on privately owned vehicle (POV) used for the work at the installation: plate number, country, make, model, year, body type, and color. The log shall be updated as employees are added or removed and include last, first, middle name of the employee’s sponsor (if applicable, for the time a new employee does not have any permanent installation access) as well as contact details of the sponsor. The updated installation pass log shall be current and available at any time upon request by the Government and submitted to the COR and ACOR NLT the post award conference and within five (5) days after any changes to the log [Deliverable A.003].

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The Alternate Contracting Officer Representative (ACOR) will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3 Alternate Contracting Officer Representative (ACOR)

An Alternate Contracting Officer Representative means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer (KO) to perform I the absence of the primary COR, specific technical and administrative functions, only in the absence of the Primary COR.

2.1.9.1 Identified Issues of Potential Problems. The Contractor shall inform the COR and/or ACOR of issues or potential issues that might affect the performance within twenty-four (24) hours of identifying those issues. Verbal reports shall be followed up by written reports within five (5) days [Deliverable A.005].

2.1.10 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance on this contract. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations (FAR Subpart 9.5).

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 Project Manager (PM). The Contractor shall provide a Program Manager and an alternate Program Manager who are responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, shall be provided in writing to the COR NLT five (5) days after contract award [Deliverable A.006].

The Program Manager shall conduct overall management coordination and shall be the central POC with the Government for performance of all work under the PWS. At the Post Award conference if scheduled but NLT ten (10) days after contract award date, the Contractor shall submit to the COR and/or ACOR, in writing, the name, title, email address, office, and mobile working telephone number(s) of the Program Manager and the alternate Program Manager. The same information shall be submitted NLT ten (10) days after any changes of key personnel occur [Deliverable A.007]; this information shall also become a part of the QCP, refer to 4.2 for Quality Control Plan (QCP). Both the Program Manager and the alternate Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this Contract. Refer to 2.1.4.1 for Contractor Response Time and Support Hours of the Program Manager and the alternate Program Manager.

2.1.11.1.1.1. Language Proficiency. The Program Manager and any individual designated as key personnel shall be able to understand, speak, read, and write in English and German languages (Level III IAW AEP 690-70 Appx H).

2.1.11.1.1.2 Experience and Expertise. Contractor personnel including subcontractors performing work under this contract shall work in compliance with the manufacturer’s operation and maintenance instructions and IAW all the applicable European and German regulations, refer to 7.2 Applicable Directives, Publications.

2.1.11.1.2 GFEBS PM Coordinator Lead. N/A

2.1.11.1.3 GFEBS Certification. N/A

2.1.11.1.4 Common Access Card (CAC). N/A

2.1.11.1.5 U.S. Residency. N/A

2.1.11.1.6 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or Sub-contractor personnel. The offeror shall provide evidence that they have successfully performed startup operations of drinking water systems and drinking water treatment systems. Each offeror shall demonstrate experience in the replacement of exhausted activated charcoal filter systems for drinking water processing. Each offeror shall provide at least two (2) previous contracts/projects demonstrating proof of work in replacing activated charcoal filter systems for drinking water within the last five (5) years. The contractor and all personnel conducting replacement of charcoal filter system for drinking water at water plant area at USAG Bavaria – Hohenfels must be able to work in compliance with the manufacturer’s operation and maintenance instructions and as outlined in the applicable European and German regulations, refer to 2.5.4 for Training, Physical Requirements, and/or other Expertise Required. The contractor shall provide the supporting documentation required along with the offer for evaluation.

2.1.11.1.7 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.8 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government Installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the Installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.11.1.9 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Joint Ethics Regulation (JER) DoD 5500.07-R.

2.1.11.1.10 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall submit a plan within twenty-four (24) hours after the Contractor becomes aware of potential or actual OCI to the KO via COR and/or ACOR to avoid or mitigate any such OCI [Deliverable A.008]. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.12 Business Relations

. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR and/or ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within ten (10) days after identification of the issue or at a mutually agreed upon date [Deliverable A.009]. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.13 Data Rights. The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.1.14 Non- Disclosure Requirements. Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html.

The Contractor shall not cite any information (e. g. contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

2.1.15 Non-Disclosure Statements. The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract [Deliverable A.010].

2.1.16 Manual Operations. N/A

2.2 Work Management. N/A

2.2.1 Coordination. N/A

2.2.2 General Fund Enterprise Business System (GFEBS): N/A

2.2.2.1 Army Maintenance Application (ArMA): N/A

2.2.2.1.1 Contingency Plan: N/A

2.2.2.1.2 Transition (Phase-in) Plan: N/A

2.2.2.1.3 ArMA and GFEBS: N/A

2.2.2.1.4 Duplicate Orders. N/A

2.2.3.2 DMO Call Receipt and Entry. N/A

2.2.3.3 GFEBS and/or ArMA Case Number. N/A

2.2.3.4 Completed Work. N/A

2.2.4 Preventive Maintenance Orders (PMOs). N.A

2.2.4.1 PMO Program. N/A

2.2.4.2 PMO Schedules. N/A

2.2.4.3 Approved PM Schedule. N/A

2.2.4.4 PMO Stickers/Log. N/A

2.2.4.5 Warranty Program. N/A

2.2.4.6 Operation and Maintenance (O&M) Manual Digital Library. N/A

2.2.5 Operations Work Orders (OWOs). N/A

2.2.6 Project Work Orders (PWOs). N/A

2.2.6.1.1 Conversion of DMO to PWO. N/A

2.2.6.1.3 Conversion Prior to Execution. N/A

2.2.6.2 Cost Estimates for PWOs. N/A

2.2.6.3 Preparation of Detailed Estimates. N/A

2.2.6.4 Subcontract Work. N/A

2.2.6.5 Specialty Subcontracting Work. N/A

2.2.6.6 Execution of PWO Work. N/A

2.2.6.7 Wage Rates for PWOs. N/A

2.2.6.8 PWO Bi-weekly Meetings. N/A

2.2.6.9 PWO Records. N/A

2.2.6.10 PWO Reporting Requirements. N/A

2.2.7 Warranty Program. N/A

2.2.7.1 Warranty Enforcement Manager. N/A

2.2.7.2 Warranty Management. N/A

2.2.7.3 Routing of Warranty DMOs. N/A

2.2.7.4 Warranty Records. N/A

2.2.7.5 Exceptions. N/A

2.2.7.6 Technical Document Library Operation. N/A

2.3 As-Builts and Geospatial Information System (GIS). N/A

2.3.1 Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 GIS Software. N/A

2.3.2 Real Property Records Updates. N/A

2.3.3 GIS. N/A

2.3.4 GIS Support Services. N/A

2.3.5 GIS Files. N/A

2.3.6 Other Documents. N/A

2.3 As-Builts. N/A

2.3.1 Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.2 Real Property Records Updates. N/A

2.3.3 Historic Property or Archaeological Site. N/A

2.3.4 Repair and Replacement. N/A

2.4 Historic Property or Archaeological Site. N/A

2.4.1 Repair and Replacement. N/A

2.4.2 Salvage. N/A

2.5 Special Requirements

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated Subcontractors’ employees shall comply with applicable Installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or Installation changes.

2.5.1.2 Motor Vehicle Operators. N/A

2.5.1.3 Contractor Vehicle Registration

. N/A

2.5.1.4 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the KO and COR, NLT the 10th of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

2.5.1.5 Secure Area Access. N/A

2.5.1.6 Employee Terminations. When an employee is terminated from employment on the contract for any reason, the Contractor shall have an out-processing checklist that identifies the Government issued CAC card and Installation Access Badge/Pass has been turned in to the COR and property items accounted for and back in proper custody. A signature shall be required on the checklist from the appropriate person acknowledging receipt of the items. Checklists shall be retained for the duration of the contract.

2.5.1.7 Departing Employees. The Contractor shall ensure Contractor employees return security photographic identification cards, permits, CAC, GFP, keys, photo passes, range passes, sensor access (slide) cards and that access to the LAN email has been canceled. All out-processing Contractor employee CACs must be returned to the COR no later than close of business on the last workday. A formal termination or departing memo must be submitted to the COR and security office with the requested items stating they have been collected.

2.5.1.8 Key Control. The Contractor shall establish a control system to ensure no keys issued to the Contractor by the Government are lost, misplaced, or used by unauthorized persons. Government keys shall not be duplicated by the Contractor without the COR's/ACOR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's QCP. The Contractor shall comply with AR 190-13 The Army Physical Security Program and AR 190-51 Security of Unclassified Army Property (Sensitive and Non-sensitive, applicable to key and lock).

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti Terrorism Officer (ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR and/or ACOR. This training shall be completed within thirty (30) days after the contract is awarded and within five (5) days after new employees commence contract performance, with the results reported to the COR within three (3) days after completion of the training [Deliverable A.011]. Training slides can be found at: https://home.army.mil/bavaria/application/files/1715/7857/7112/iWatch_Trifold_English.pdf

2.5.2.2 Anti-Terrorism (AT) Level 1 Awareness Training. All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within three (3) days after completion of this training by all employees and subcontractor personnel [Deliverable A.012]. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training [Deliverable A.013] every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided within three (3) days after completion of the training.

2.5.2.3 Operational Security (OPSEC) Awareness Training. All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) days of employment under this contract. Verification of the training shall be provided to the COR within three (3) days after completion of the training [Deliverable A.014]. OPSEC Level I training is available at https://securityawareness.usalearning.gov/opsec/index.html. Contractor personnel must complete refresher training every twelve (12) months. Verification of the training shall be provided to the COR within three (3) days after completion of the training [Deliverable A.015].

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within three (3) days after completion of the training.

2.5.4 Training, Physical Requirements, or other Expertise Required.

The Contractor shall ensure all Contractor’s employees and associated subcontractors who will conduct replacement of charcoal filter system for drinking water at water plant area at USAG Bavaria – Hohenfels under this PWS have either a master’s (Meisterbrief) or apprenticeship certificate (Gesellenbrief) in plumbing or in system mechanics for sanitary, heating and air conditioning. Qualification and training must be recognized by host nation or EU authorities. To ensure drinking weater quality the contractor must be certified according to NSF/ANSI 61. The contractor shall provide all certificates and documents proving the qualification of the company, the company’s personnel or the subcontractor’s personnel along with the offer for evaluation.

The Contractor shall ensure all required documentation of Contractor personnel qualification listed under 2.5.4. is filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance [Deliverable A.017], refer to 2.1.11.1.4 for Qualification Standards.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement. N/A

2.5.5.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, Department of the Army (DA), and installation environmental laws, rules, plans, and policies including air and water pollution control requirements. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) to the COR and/or ACOR on all materials five (5) days before delivery of the material [Deliverable A.018]. The Contractor shall provide upon request from the COR and/or ACOR all required data to meet environmental-mandated reporting requirements (e. g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR and/or ACOR [Deliverable A.019].

2.5.5.4 Spill Plan. The Contractor shall notify the Fire Department, the COR and/or ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i. e. substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification [Deliverable A.020]. The Contractor shall establish a Spill Prevention and Cleanup Plan for handling POL (Paint, Oil and Lubricants), spill prevention, and spill cleanup in cooperation with the Community Spill Coordinator and the fire department and submit a Spill Plan to the COR for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan [Deliverable A.021]. The Contractor shall comply with the USAG Hohenfels Spill Prevention and Response Plan.

2.5.6 Contingency Plans. N/A

2.5.6.1 General. N/A

2.5.6.2 Mobilization Contingency Plan. N/A

2.5.6.3 Disaster Contingency Plan. N/A

2.5.6.4 Labor Dispute Contingency Plan. N/A

2.5.6.5 Plan Updates. N/A

3.0 Performance Requirements and Standards.

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR and/or ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.1 Damage Report. The Contractor shall submit a damage report to the COR and/or ACOR that annotates the damage, corrective action, and date corrected NLT five (5) days after the damage took place [Deliverable B.001].

3.1.2 Services. The Contractor shall provide maintenance, repair, and replacement of charcoal filter system for drinking water at water plant area at USAG Bavaria – Hohenfels. Services of the Contractor comprise all labor and incidental costs which arise for the administration, control, supervision, planning, operation, inspection, calibration, testing, transportation, maintenance, trouble-shooting, repair, and replacement of parts and material.

3.1.2.1 Maintenance, Repair and Replacement of exhausted charcoal filter system for drinking water. The contractor shall provide services which shall include the following:

3.1.2.1.1 Shutdown of filter system Remove water of the filters Remove and dispose old activated charcoal filters 27,0m3 per each (total 81,0m3) according to German Recycling Law, Para 25 Abs. 3 KrW-/AbfG (Kreislaufwirtschaft-, Abfallwirtschaftsgesetz).

Flushing of filters after residence time Deliver and install 3 ea new activated charcoal filters type Silcarbon S 835 incl. all necessary equipment Fill filters with water Re-connect filters with new coal to the existing water system incl. ventilation of complete system and pipes and check complete system for tightness and function

3.1.2.1.2 Take minimum 3 ea microbiological water samples in accordance with DIN38407-F21 (1ea per filter), error free, IAW German Drinking Water Regulation (TrinkWV)

3.1.2.1.3 The newly to be installed activated charcoal filter system shall meet the following specifications and shall be capable of preparing drinking water by Removal of Chlorine, Removal of Smell, Removal of Ozone, Clorinated Hydrocarbons, Halogenated Hydrocarbons, Pestizides, Herbizides Removal of Explosion Residues

3.1.2.1.4 The type of activated charcoal filter shall be of the type Silcarbon S835, as new coal (no recycled coal is permitted), meeting the following technical criteria: Grain coal, range of grain sizes 0,5 – 2,5 mm, bulk density 430+/- 30 kg/cbm, max. content of water at packing 5 %, quantity of iodine min.950 mg/g, specific surface (BET method) 1000qm/g (evidance of new coal to be provided)

3.1.2.1.5 Prior to re-filling the water system with active coal, the appropriate verification of suitability of the active coal for drinking water treatment shall be submitted to the COR for approval [Deliverable B.002].

3.1.2.1.6 The following special criteria shall be met:

The total pressure loss of the filter system (3 filters per 35 cbm, connected in parallel configuration) cannot be higher than a total 750 mm at a nominal flow rate of 240 cbm/h.

Verification of these values shall be established through the existing differential pressure gauge.

3.1.2.1.7 If bubbles and/or rust are visible during the inspection of coating thicknesses (measurement), a replacement of inner coating must be carried out. The following specification shall be met:

Construction site-up and clearing Necessary converging work Create interior scaffolding Provision of extraction system Blasting of the complete (or parts) existing interior coating Removal of the blasting agent and subsequent clearing Apply 2 coats of Silka TW 146 internal coating using the high-pressure method (coating thickness approx. 600 μm (micrometre) Heating the inner coating until everything is dry Measuring of the new inner coating Flushing of the filter and sampling of microbiology of the filter

3.1.2.1.8 The Contractor shall not be responsible for removal of the connections, provision of electricity and provision of construction waste containers including disposal.

3.1.2.1.9 The entire system shall be hydraulically adjusted to exactly the same flow rate. A corresponding regulating log shall be prepared, signed and shall be handed over to the COR at the same work day [Deliverable B.003].

3.1.2.1.10 The water system shall remain in an operational condition during the entire process of carbon changing. As a result thereof, only one filter at a time shall be completely emptied, rinsed, filled with new carbon, re-rinsed, adjusted and sampled including results within the limits,…