PWS_Logistics Operation Mgmt Services.pdf

PWS | Air Force Marathon Logistics Operations Mgmt Services

PERFORMANCE WORK STATEMENT (PWS)

Air Force Marathon Logistics Operations Management Services

13 July 2026

1.0 SCOPE

The Air Force Marathon office has a requirement for comprehensive Logistics Operations Management services for the 2026 Air Force Marathon. The contractor shall execute all logistics, setup, operational, and teardown tasks required for the event.

• Non-Personal Services Statement: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. The contractor shall manage its employees and ensure that no contractor employee acts in a capacity that constitutes personal services.

• Period of Performance: The contract will include one base year for the 2026 marathon, with the Government's option to extend for up to four (4) additional years (see table below for specific dates).

• Locations: Wright State University Nutter Center, the National Museum of the United States Air Force (NMUSAF), and Areas A and B of Wright-Patterson Air Force Base (WPAFB).

Base Year

Option I

Option II

Option III

Option IV

2031 - Extension of Services

3.1 Pre-Race

Planning & Preparation

01 – 18 SEP

30 AUG –

17 SEP

28 AUG –

15 SEP

27 AUG –

14 SEP

03 – 20 SEP 02 – 19 SEP

3.2 Course &

Venue Setup

17 – 18 SEP 16 – 17 SEP 14 -15 SEP 13 – 14 SEP 19 – 20 SEP 18 – 19 SEP

3.3 Health &

Fitness Expo 18 SEP 17 SEP 15 SEP 14 SEP 20 SEP 19 SEP

3.4 Race Day

Operations 19 SEP 18 SEP 16 SEP 15 SEP 21 SEP 20 SEP

3.5 ICP Liaison

Support 19 SEP 18 SEP 16 SEP 15 SEP 21 SEP 20 SEP

3.6 Post-Race

Cleanup

19 SEP –

21 SEP

SEP 18 –

20 SEP

16 – 18 SEP 15 – 17 SEP 21 – 23 SEP 20 – 22 SEP

Delivery Period

01 – 21 September 2026

30 August – 20 Sept 2027

28 August– 18 Sept 2028

27 August - 17 Sept 2029

03 – 23 September 2030

02 – 22 September 2031

2.0 MANAGEMENT & WORKFORCE REQUIREMENTS

The contractor shall provide a qualified workforce sufficient to independently manage and execute the tasks outlined in Section 3.0.

• To fulfill the scope of work and geographic coverage required, the contractor shall provide personnel to oversee and staff the following functional areas (requiring a minimum estimated workforce of 19 personnel):

• (1) Course Lead

• (1) Finish Line Lead

• (2) Finish Line Support

• (1) Incident Command Post (ICP) Support

• Course Sectors (14 personnel minimum, functionally assigned as follows):

• (2) Sector 1 (A, B)

• (2) Sector 2 (A, B)

• (4) Sector 3 (A, B, C, D)

• (2) Sector 4 (A, B)

• (2) Sector 5 (A, B)

• (2) Sector 6 (A, B)

• The contractor shall designate a Program Manager/POC who shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract.

3.0 SPECIFIC TASKS & RESPONSIBILITIES

The contractor is responsible for the execution of the following operational outcomes. The contractor shall provide the necessary small pick-up trucks, stake-bed trucks, box trucks, and forklifts required to perform these duties.

3.1 Pre-Race Planning & Preparation

• Typically takes place the eighteen (18) says prior to race day.

• Develop detailed PowerPoint illustrating the finish line layout, including tent placements and dimensions.

• Establish, maintain, and provide to the Government a live, shared document for Civil Engineering (CE) coordination, detailing:

• Placement and quantity of light-alls and generators.

• Lighting plans for all tents.

• Barrel placement for runner entry points.

• Gear Check tent setup plan.

• Detailed timelines for all setup activities.

• Execute cone placement for tent setup and manage the loading of trucks for finish line delivery.

3.2 Course & Venue Setup

The contractor shall manage and execute the complete setup of the start/finish line and on-course locations. This takes place the Thursday and Friday before the marathon.

• Structures & Equipment: Install trusses, staging, fencing, signage, barriers, and the finish line chute.

• Furnishings: Place tables, chairs, and trash receptacles.

• Logistics:

• Coordinate the delivery and execute the placement of porta-potties at the start/finish line and on-course.

• Deliver and set up light-alls, generators, and sponsor banners.

• Distribute course supplies (gels, sponges, fruit) to hydration stations.

• Coordinate with other vendors to facilitate the delivery and placement of water tanks, misting stations, and message boards.

• Flags & Parking: Set up all parking, course, and finish line flags. The contractor's management lead shall attend a pre-race parking coordination meeting.

3.3 Health & Fitness Expo Support

• Takes place the Friday of marathon week.

• Following the conclusion of the Expo and the 5K race, the contractor shall manage and execute the complete and proper clean-up of the Wright State University Nutter Center.

3.4 Race Day Operations

• Morning Setup (0200 start): Conduct final light-all adjustments, manage parking setup, and coordinate last-minute equipment/vendor deliveries.

• Operational Execution:

• Direct race morning parking in coordination with base security and volunteer staff.

• Verify that all volunteers, course marshals, and vendors are in place at the start/finish line prior to race start.

• Manage the setup and execution of the start-line corral system.

• Ensure countdown procedures and start clocks are operational prior to race commencement.

• Direct wheeled participants at the finish line.

• Course & Road Management:

• Complete road closures and deliver accountable race equipment to medical/hydration stations.

• Monitor and manage the marathon route in coordination with security forces and local law enforcement.

3.5 Incident Command Post (ICP) Liaison Support

The contractor’s designated ICP Liaison shall:

• Confirm with Security Forces that all gates are operational at the prescribed times.

• Verify with Contractor Sector Leads that all course marshals, fencing, and cones are correctly in place.

• Maintain communication with the traffic control contractor to verify proper road closure timing.

• Maintain communications with hydration stations and HAM radio operators regarding logistics statuses.

3.6 Post-Race Cleanup

• Immediate Cleanup: Implement cleanup of assigned course sectors immediately after the race, removing all trash, signage, and repacking hydration stations for transport.

• Final Cleanup: On the Sunday and Monday post events, manage and execute all finish line cleanup activities at the NMUSAF grounds. This includes complete trash and debris removal and consolidating all equipment into a central location for pickup.

4.0 INVOICE & PAYMENT

• Invoice: Payment will be processed after all services are rendered and accepted by the

Government.

• A proper invoice shall be submitted via Wide Area Work Flow (WAWF) and include the contractor’s name/address, invoice number/date, order number, Contract Line Item Number (CLIN), and total price.

5.0 INSTALLATION ACCESS & VEHICLE PROCEDURES

The contractor and all personnel shall comply with all WPAFB security and access requirements.

• Entry Point: All commercial vehicles must enter via the Commercial Vehicle Delivery Gate (CVDG) at Gate 26A (off State Route 235).

• Required Documentation: Drivers shall present all of the following to security forces upon arrival: Valid, REAL ID-compliant State driver’s license; current vehicle registration; valid proof of insurance; and a valid Delivery Order, or Contract showing WPAFB as the destination.

• Security & Access: All vehicles, drivers, and passengers are subject to search and inspection.

The contractor is responsible for coordinating with the Air Force Marathon POC well before the event to obtain necessary base passes (e.g., DBIDS) to prevent delays.