PWS LDC AC Repair.docx

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform AC repair service, as defined in this PWS.

1.2 General Information:

1.2.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.2.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.2.2 Recognized Holidays: N/A

1.2.3 Quality Control (QC): N/A

1.2.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.2.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.2.6 Awareness Training (AT) Level 1: N/A

1.2.7 iWATCH Training: N/A

1.2.8 OPSEC Training: N/A

1.2.9 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.2.10 Special Qualifications: The contractor shall ensure all employees possess all required licenses for the operation of any equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.2.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.2.12 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.2.13 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.2.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

1. Description of Work: Provide all plant, materials, labor, equipment and perform all operations required to remove and replace 39 each HVAC compressors on 37 Buildings with new with the Land Dominance Center, Fort Stewart, GA. Installation shall include providing and installing new compressor, refrigerant, filter dryers, sight glasses and unit capacitors on each associated unit. The work described hereafter shall be accomplished by a licensed HVAC contractor within the State of Georgia. The equipment’s electrical disconnect means (serving the condenser units) are located within 5’ and visible from each condenser. There are no ACM materials to be encountered during subject construction. Work shall include but not be limited to the following:

a. Demolition Work (each condenser):

(1) Shut Down the System. Before starting any work, ensure the AC unit is completely de-energized by turning off the power at the electrical disconnect. Install lock-out/tag-out device to prevent accidental reactivation.

(2) Use a refrigerant recovery machine to safely remove and recover the refrigerant from the system. Refrigerant must not be released into the environment.

(3) Disconnect the electrical connections. Unwire the compressor and mark or tape the wires for future reference.

(4) Disconnect Refrigerant Lines. Disconnect the refrigerant lines from the compressor using appropriate tools. Cap the line to prevent contamination.

(5) Remove and replace the in-line filter dryer and/or replace/install sight glasses on each unit with new of equal capacity.

(6) Remove and replace unit capacitor with new of equal capacity.

(7) Remove the old compressor. Carefully lift the old compressor from the unit to eliminate damage to the condenser coils.

b. New Work (each condenser):

(1) Prepare/Provide the New HVAC Condenser Compressor. Attach any necessary footings or inserts to the new compressor. Ensure the new compressor is compatible with the system to which it’s being installed.

(2) Evacuate the System. Apply a vacuum to the A/C System to remove air and moisture from the system.

(3) Install/Provide the New Compressor. Position the new compressor in place, align it with the mounting points.

(4) Connect Refrigerant Lines. Reconnect the refrigerant lines to the new compressor, using new seals and O-rings to prevent leaks.

(5) Reconnect Electrical Connections to the compressor terminals.

(6) Provide/Install New Capacitor, Sight Glass and Filter Dryer.

(7) Pull a vacuum on the sealed system.

(8) Recharge/Provide Refrigerant. Ensure refrigerant compatibility with the system and add refrigerant into the system in accordance with manufacturer’s specifications and trade practices.

(9) Check connections made for leaks.

(10) Restart and Test. Once the system is charged, restore power and test the A/C unit for proper operation and compressor function.

(11) Install/Provide Service Label inside of the condenser service cover.

SUMMARY OF FAILED COMPRESSORS - AS OF JUNE 11, 2025

TYPE

2. Building/Unit Descriptive Data: The following identifies the associated area of work, number of failing HVAC Compressors, Compressor Sizing, Manufacturer, Model Number and Refrigerant Type:

3. Execution of Work: The contractor shall coordinate the performance of all work 5 working days in advance. The contractor shall be responsible for protection of adjacent surfaces and areas not to receive work. All work under this project shall be complete within 45 days after the proceed notification. The contractor will be responsible for providing and furnishing all lifts, scaffolding, elevated platforms, ladders, etc., needed to perform the work and access all areas of the project. Any damage to government property (as a result of this project and caused by the contractor) shall be repaired or items replaced by the contractor, at no cost to the government.

4. Disposal of Materials: The contractor shall be responsible for disposal of all materials (not listed below) off of government property.

5. Items to be Returned to the Government: Items removed from the project shall become the property of the contractor and removed from government property.

6. Coordination of On-Site Work: The contractor shall provide to the POC a progress schedule for approval. Subject progress schedule shall show the various work trades incorporated within the work, their staging and completion dates.

7. Clean-up: The contractor shall keep worksite clear of debris and/or material during the work and shall accomplish clean-up of the worksite at the end of each day. Materials removed or demolished shall not be allowed to accumulate on the jobsite. Any items damaged (by the contractor) during performance of the work shall be restored to original condition by the contractor and at no cost to the government.

8. Electrical Power: Electrical Power (110V) needed for operation of contractor furnished equipment/tools is available at each unit and/or within the building and is available at no cost to the contractor. No electrical power may be altered by the contractor without approval from the Government POC.

9. Standard of Workmanship: All work shall be performed to current HVAC Industry Standards and with materials that are new, by licensed HVAC technicians, compatible to the existing system/equipment and to the highest standard of quality. No work shall be performed during inclement weather conditions, that could compromise the introduction of moisture into the HVAC systems. Compressors shall Copeland Scroll Type or approved equal and compatible with the unit to which they are to be installed. Filter Dryers shall be removed from the system by cutting it out and disposing of it. Unbrazing filter dryers can release contaminated into the system. Filter Dryers and Sight Glasses should be installed as one unit (in new tubing) then brazed into the existing refrigerant tubing. Filter Dryers and Sight Glasses shall be of the size/type compatible with the HVAC system. New Capacitors shall be installed on each unit requiring compressor replacement. The capacitor shall of the size equal to the new compressor being installed and existing fan motor within the existing unit. Vacuum of the system should be down to 500 microns for 15 minutes. Recharging of the system shall be in accordance with manufacturer’s recommendations/industry standards. R22 systems shall be charged utilizing R421A Refrigerant. Upon replacement of the components stated herein for each unit and testing of the systems operation, should the contractor discover additional items needed for the systems proper operation, he should notify the Governments POC and provide a list of any additional components recommended for the systems proper operation.

10. Service Label: Upon completion of the work on each compressor, the contractor shall install, provide and affix a label to the inside of the Condenser Units Service Panel. Subject label shall contain the following information: “The Compressor on this Unit was replaced on _(Date)___ by ____(Company Name)_____ and Refrigerant __(Refrigerant Type____ was utilized.”

11. Safety: All work shall be accomplished in strict compliance with OSHA Safety Standards and Procedures. The contractor shall incorporate the use of safety in the use of all ladders, scaffolds, lifts, etc., during the work execution.

12. Superintendency by the Contractor: Contractor shall provide an onsite Superintendent during progress and until the final certificate has been executed by the Owner or Architect. The Superintendent must be a competent superintendent and any necessary assistants, must all be satisfactory to the Owner or Architect. The superintendent shall not be changed except with the consent of the Owner or Architect unless the superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ. The superintendent shall represent the Contractor in his absence, and all directions given to the superintendent shall be binding as if given to the Contractor. The superintendent shall report to the POC each day the number of units completed the previous day, their location, along with which units are being work on currently.

13. Supervision by the Contractor: The Contractor shall supervise and direct the Work, using his best skill and attention and he shall be solely responsible for all construction means methods, techniques and sequences.

14. Work Hours: The contractor shall execute subject project between the hours of 7:30 a.m. and 4:00 p.m. each weekly workday (Monday thru Friday) excluding state recognized holidays. The contractor may be allowed to work extended hours and/or weekends with permission from the government POC.

15. Warranty: The contractor shall provide to the customer a 1-year warranty for materials and workmanship at the acceptance of the work. Compressors shall have a 5-year warranty.

16. Point of Contact: The LDC Point-of-Contact for the above project is Mr. Michael Hall, phone number (678) 569-9267.

17. Drawings: No drawing accompanies this project. The contractor is responsible for verification of all conditions and measurements prior to submission of his bid for this project.