PERFORMANCE WORK STATEMENT

Elevator Maintenance, Inspection and Testing At Terminus, Richard L. Schafer, and Isabella Dams

A. General Information:

1. Project Description: Perform elevator repair, maintenance, inspection and testing services at Terminus, Richard L Schafer, and Isabella Dams.

2. Locations:

Terminus Dam 34443 Sierra Dr.

Lemon Cove, CA 93244

Richard L. Schafer Dam

29330 Hwy 190 Porterville, CA 93257

Isabella Dam 4901 Ponderosa Dr.

Lake Isabella, CA 93240

3. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer (KO) that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price, or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall comply with the Changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer.

Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts at this installation are not valid for this contract.

4. Period of Performance: This contract has a base year plus four option years.

6. Meetings: Pre-Work Meeting: The contractor shall contact the COR to schedule a Pre-Work meeting to discuss all elements of this contract. The Prime Contractor must attend the Pre-Work meeting in person (not virtual or by phone), while subcontractors may attend this meeting, they can NOT attend it in leu of the Prime Contractor. The COR shall determine the date, time and location of this meeting. The Contractor shall submit to the COR, on or before the date of the Pre-Work Meeting, all items listed below:

a. Certificates of Insurance (General Liability, Vehicle, Workmen’s Compensation)

b. Safety Hazard Analysis - See Appendix A for suggested format.

c. Material Safety Data Sheets (MSDS) for compounds to be used for the contract.

d. Accident Prevention Plan (APP)

e. Quality Control Plan

f. AT-OPSEC Initial Submittal and updates after

g. E-Verify

h. Suspicious Activity Reporting Training, with COR at meeting

i. A copy of all federal and/or state applicable licenses and certifications.

j. Exposure Report – Form 94 (Man-hours worked). See Appendix A

k. Invoice template

7. Invoicing and Payments: Payment shall be made in arrears at the contract unit price for quantities delivered in accordance with the Contract Line Item Numbers (CLIN)/pricing schedule and as described herein. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Scope of Work. All invoices must reflect the contract number W91238-26-P-XXXX. The final invoice must be marked “FINAL.” All pertaining invoices shall be provided to the following:

Richard L. Schafer Dam: Elevator COR P.O. Box 1072

Porterville, CA 93258 Email to be at pre-work meeting

Terminus Dam: Elevator COR

P.O. Box 44270 Lemon Cove, CA 93244

Email to be at pre-work meeting

Is there an address for The Isabella Invoices?

Provide each invoice with a date, a unique invoice number, contract number, company name, USACE project name, CLIN number, task description and amount being billed against. Also include a billing summary history of all preceding invoices billed. The contractor may request a template invoice from the COR if necessary. Invoicing will follow the specific format outlined above.

Part B. Scope of Work: The Contractor shall be responsible for providing all materials and supplies required to perform of the contract services specified. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials. The Contractor shall provide minor repairs, maintenance, service, inspection, and certification to the elevators, equipment, appurtenances and accessories to comply with the requirements of the latest edition(s) of the American National Standard Institute (ANSI) A17.1 and the American Society of Mechanical Engineers (ASME) A17.1 manuals as they pertain to elevators; as well as all other applicable local, state and federal laws, regulations, rules, ordinances, codes, etc. The ANSI/ASME A17.1 and USACE EM 385- 1-1 (latest editions) shall be used to ensure the Contractor, and the elevator equipment is operating safely and properly.

1. Quarterly Preventative Maintenance: The Contractor shall perform an initial assessment of the elevator systems and shall develop a written Maintenance Control Program (MCP) to include a Preventative Maintenance Plan and Schedule for the elevator equipment and systems based on the list of tasks identified which represents a general quarterly elevator maintenance service program. All applicable tasks and any other required items required by ANSI/ASME A17.1, or industry standards, shall be performed by the Contractor. It shall be the responsibility of the Contractor to provide a more precise quarterly service plan following the Contractor’s initial assessment of the system, but prior to the initial service of the systems. The MCP(s) shall be provided to the COR, updated and maintained during each service as required. The day(s) of services shall occur within the first week of the first month of the quarter. Task list:

• Inspect and clean machine room

• Inspect and adjust stopping accuracy

• Inspect and adjust door closing force

• Inspect and adjust door reopening devices

• Test cars stop switches, emergency communication system and lighting, signals/buttons, alarm sensors, and ventilation, and adjust as necessary

• Inspect and clean top of car operating devices including stop switch and lighting

• Inspect top of car optical sensors and leveling devices, and car top selector

• Inspect and adjust car guide shoes and roller guides (top and bottom)

• Inspect and adjust counterweight guide shoes and roller guides

• Inspect and adjust hoistway doors, tracks and door locks

• Inspect and clean pit condition, pit lighting and stop switch

• Inspect hoist machine and motor

• Test brake operation

• Test rope gripper operation

• Inspect motor generator set

• Test selector and related components

• Inspect and adjust governor(s), car and counterweight

• Inspect tachometer/encoder

• Inspect Lighting installed in the pit, car top, and car emergency lighting.

• Inspect and test any relative sensor and component to each elevator.

Maintenance Log: The Contractor shall complete a separate log that contains records of all services to each elevator system. The log shall remain after the end of the contract and shall remain the property of the Government. The log must include the dates of the service, names of participating personnel, reason for service, and description of tasks performed, including tests and inspections, reports, trouble calls, corrective actions, recommendations, or any other incidents related to the elevator.

2. Category 5 Periodic Testing and Certification: The Contractor shall coordinate

Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system at all three locations, within thirty-business days of the first month of the Base Year of the contract.

This service shall be performed by a qualified third-party agency. The third-party agency shall hold all required licenses, certifications and qualifications as outlined in this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third-party agency, and shall provide the COR with the name and valid Contractor License information of the selected third-party agency 48 hours prior to the Periodic Inspection being performed. All costs related to this line item shall be the responsibility of the Contractor and shall be factored into the contract price quotation.

Any issues discovered during the Category 5 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to perform the repairs to the Contractor via modification of the contract.

3. Category 1 Periodic Testing and Certification: The Contractor shall coordinate Category 1 testing and certification procedures outlined in ASME A17.1, Sections

8.6.4.19.1 through 8.6.4.19.5 as they pertain to the specific elevator systems at all three locations for every option year of the contract after base; only when an Option Year is exercised. This service shall be performed by a qualified third-party agency.

The third-party agency shall hold all required licenses, certifications and qualifications as outlined in Section 4 of this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third- party agency, and shall provide the COR with the name and valid Contractor License information of the selected third-party agency 48 hours prior to the Periodic Inspection being performed.

Any issues discovered during the Category 1 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to perform the repairs to the Contractor via modification of the contract.

4. Semi-Annual Periodic Inspections: The Contractor shall perform Semi-Annual Periodic Inspections of each elevator system at the mid-year interval (only once per year) between the annual inspections/certifications as outlined in ASME A17.1 section 8.11.1. All inspection documentation related to the Semi- Annual Periodic Inspections shall be signed by the Contractor and provided to the COR after the completion of each periodic inspection.

5. Emergency Call-Out Service: The Contractor shall provide to the COR a phone number where the Contractor can be contacted 24 hours a day, 7 days a week, including holidays during the contract period. The Contractor shall be available to respond within appropriate timeframe if an emergency service call be requested by the COR. Any repair related to the quarterly maintenance shall be repaired and elevator returned to normal operation. If repair is beyond normal repair, immediate coordination with COR must be made.

C. Contractor’s Responsibility:

1. Personnel:

a. General Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. It shall be the Contractors responsibility to ensure that personnel fulfill the requirements of the contract.

b. Supervision: During regular working hours, the Contractor shall designate in writing who shall have full authority to direct the work required by this contract. The designated supervisor shall be able to understand, speak, read and write the English language.

c. Information: A copy of this contract shall be maintained on the job site and made available to any interested Contractor employee. Each contractor employee shall be given a copy of that section of the contract that particular employee is assigned to perform.

d. Identification of Contractor Employees and Vehicles: The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 calendar days after notice of award of the contract. All vehicles used by the Contractor to perform services under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide a readily visible means of identification.

2. Safety: All installation safety regulations shall be followed. Comply with the most current edition of USACE EM 385-1-1, and all applicable federal, state, and local laws, ordinances, rules and regulations including but not limited to 29 CFR 1910 and 29 CFR 1926.

EM 385-1-1 can be viewed at the following website:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals

All project-associated activities shall be performed without damaging or contaminating adjacent work and areas. Where such work or areas are damaged or contaminated, the Contractor shall restore work and areas to the original condition at no additional cost to the Government.

All accidents shall be reported to the Safety Office through the Technical POC.

This is to be accomplished within the same shift, preferably as soon after the accident as is practical. Fill out an Occupational Safety and Health Administration (OSHA) Form 300; and ENG 3394 shall be submitted to the Safety Office within 5 days after an accident. In the event of serious injury or damage, work will stop and everything will be left in place exactly as it was at the time of the accident, except when the possibility of more damage or injury exists. Medical expenses for Contractor personnel are the responsibility of the Contractor.

Provide a Safety person at the project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally qualified Designated Alternate SSHO shall be at the work site at all times to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be IAW EM 385- 1-1 paragraph 01.A.17, entitled Site Safety and Health Officer (SSHO), and all associated sub-paragraphs. The SSHO must ensure the requirements of EM 385-1-1 section 1 and 29 CFR 1926.16 are met for the project. An observed violation of safety requirements can be grounds for the Government to stop work.

Work shall not continue until the violation is corrected, and accepted by the

COR..

Use a qualified person to prepare the written site-specific Accident Prevention Plan (APP). Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements IAW USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". The Activity Hazard Analysis (AHA) format shall be in accordance with USACE EM 385-1-1, Section 1. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

The equipment used by the Contractor for the specified service shall be in satisfactory operating condition and shall be maintained in good condition. The Government reserves the right to require the Contractor to discontinue the use of unsatisfactory equipment and to require that such equipment be replaced with acceptable equipment to maintain contract compliance. The decision of the Contracting Officer as to serviceability of the equipment shall be final. Equipment shall meet current Federal, State and local safety requirements and all applicable http://www.publications.usace.army.mil/USACEPublications/EngineerManuals requirements of the USACE EM 385-1-1.

a. Safety Hazard Analysis: At the start of the contract the Contractor shall meet with the Operations Project Manager to discuss an analysis of the hazards and associated control measure. The Contractor shall submit a written job hazard analysis prior to the start of work. The analysis shall include the evaluations of all hazards, and techniques of accomplishing each work item in a safe manner. A sample format is shown in Appendix A: it shall be the Contractors responsibility to provide additional copies.

b. Material Safety Data Sheets (MSDS): MSDS shall be provided in a binder to the COR for any compound used in the completion of this contract. MSDS shall be provided prior to the use of the compound. These sheets shall also be made immediately available posted in a location that is accessible to all contract employees.

c. Exposure Data: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the COR with each invoice. A master copy of Form 94 shall be provided in Appendix B, it shall be the Contractor’s responsibility to provide additional copies.

3. Security:

a. General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., COR, , or Contracting Officer (if a COR is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. AT-OPSEC: Antiterrorism (AT) Level 1 Training: All contract personnel requiring routine access to Army installation, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level 1 awareness training.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

c. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to Government-owned property shall comply with key and lock control procedures of the RA.

d. Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See

Something, Say Something): All contract personal should revive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personal with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager., security representative or law enforcement entity.

e. Pre-screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

4. Storage Area:

a. The Government will not provide the Contractor a designated area of storage.

5. Performance Meeting:

a. The Contractor shall be available within a 24-hour period to attend a meeting with the COR regarding performance of the Contractors employees, if the Contractor is not present at the job site during the performance of contractor employee(s).

6. Quality Assurance Surveillance Plan:

a. Monitoring: The scope of work and requirements outlined in this Performance

Work Statement (PWS) to be performed by the Contractor is subject to a Quality Assurance Surveillance Plan (QASP) conducted by the Contracting Officer Representative (COR). Table 1 provides the QASP to be used for this PWS. The Contractor is encouraged to read the QASP to fully understand how the Contractor will be evaluated during the course of the contract.

Table 1

QASP Performance Standards and Ratings Definitions

Performance Requirement Summary

Acceptable Quality Level

Method and Frequency of Inspection

Remedy

Upgrades and Services to Machine room, halls and landings

a. Timeliness - 100% Completion of all tasks in accordance with schedule

b. Quality - All work is performed to industry standard

100% of the time

Periodic or 100% Surveillance

Inspection by the Government

Reperformance until satisfactory at no additional cost to the

Hoistway and Pit

c. Timeliness -

d. Quality -

Reperformance until satisfactory at no

Elevator Door

e. Timeliness -

f. Quality -

Reperformance until satisfactory at no

Elevator Car

g. Timeliness -

h. Quality -

Reperformance until satisfactory at no

Emergency Equipment

i. Timeliness -

j. Quality -

Reperformance until satisfactory at no

Final Testing and certification

k. Timeliness -

l. Quality -

Reperformance until satisfactory at no

Surveillance Methodology

The surveillance methods listed below will be used in the execution of this QASP:

100% Inspection - All key performances and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The COR will document performance for each completed milestone/deliverable prior to payment, as described in the QASP.

Periodic Progress Inspection - At the COR’s discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The COR may complete a periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion.

While corrective action or re-performance will be required, if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

Visitor/Customer Feedback - Additional feedback will be obtained through random visitor/customer feedback. To be considered valid, input must set forth clearly and in writing and details nature of the feedback. The feedback must be signed and be forwarded to the COR. The COR will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

Surveillance Documentation

Quality Assurance Monitoring Form - The COR will use a performance evaluation form to record evaluation of the Contractor’s performance for each deliverable in accordance with the methodology described in this QASP. The COR must substantiate, through narratives in the form all unsatisfactory ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product. The COR will forward copies of all completed performance evaluation forms to the KO and Contractor within one week of performing the inspection.

Corrective Action Process - When a milestone/deliverable receives an unsatisfactory rating, the Contractor will explain, within 15 days, in writing to COR why performance was unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future. Inspection of Services outlined in FAR 52.246-5 will apply: The contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory. Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable quality level falls below Satisfactory, additional option years may not be exercised.

KO Role in the Surveillance Process - The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the form. The KO may immediately discuss any unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

Annual Performance Assessment - At the end of every year, the COR will prepare a written Contractor Performance Assessment Report (CPAR) for the KO summarizing the overall results of his/her surveillance of the Contractor’s performance during the previous 12 months. This report will become part of the formal QA documentation.

QA File - The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked

“FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101

AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the contractor in confidence, must be protected from unauthorized disclosure. COR’s shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

Payment and Corrective Action

Satisfactory Performance - Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule.

This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

Unsatisfactory Performance - If a milestone/deliverable receives an unsatisfactory rating for the quality performance standard, re-performance is required until the milestone/deliverable receives a rating of satisfactory or better. This re-performance is required regardless of cost or schedule constraints that may result from the unsatisfactory performance, unless the KO has opted to terminate the contract.

A Quality Assurance Monitoring Form has been attached to provide a sample of the minimum key elements planned for the QASP.

Additional Government surveillance activities may include, but are not limited to, the following:

•Work plan review and approval •Participation in Technical Project Planning (or equivalent) sessions •Oversight of survey & analysis activities •Oversight of field sampling activities •Oversight of all waste management functions/responsibilities •Review of all waste management documentation •Separate/split laboratory QA samples •Review and approval of meeting minutes •Review and approval of all deliverables to regulatory agencies •Review of quality control documentation •Review of project safety record •Adherence to the approved work plan

Appendix A