PWS Kitchen Grease Hood Cleaning and Maintenance_Final.pdf

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Performance Work Statement for

Kitchen Grease Hood Cleaning and Maintenance

27 August 2025

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Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope 3

1.2 Benefit to United States Air Force (USAF) 3

1.3 Background 3

1.4 Inherently Governmental Function 3

1.5 Period of Performance 3

1.6 Place of Performance 4

1.7 Specific Tasks 4

1.8 Deliverables 6

2.0 SECTION II: SERVICE SUMMARY

2.1 General 6

2.2 Performance Evaluation 6

2.3 Government Quality Assurance 7

2.4 Performance Assessment 8

2.5 Quarterly Progress Meetings 8

2.6 Contracting Officer’s Representative 9

2.7 Contractor’s Performance 9

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY

3.1 Government Property 10

3.2 Contractor Responsibility 10

3.3 Base Support 10

3.4 Loss of Government Property 10

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation 10

4.2 Contractor Qualifications 11

4.3 Continuation of Essential DoD Contractor Services During Crisis 12

4.4 Contract Data Requirements List(s) (CDRL) 13

4.5 Security Requirements 13

4.6 Environmental Management System (EMS 14

4.7 Agency Affirmative Procurement Programs 15

4.8 Safety Requirements 15

4.9 Inspection of Services 17

4.10 Service Contract Reporting 17

4.11 Invoicing/Payment and Receipt/Acceptance 17

4.12 Trafficking in Persons 17

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX A References 18

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SECTION I:

1.0 DESCRIPTION OF SERVICES

1.1 General Scope. This is a nonpersonal services contract to clean and maintain the kitchen grease exhaust hoods and fans. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government

Description of Services/Objective(s): The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and nonpersonal services necessary to perform servicing, cleaning and degreasing of kitchen grease hood and duct systems as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall meet the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasks under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent the timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract. The services are required to clean and maintain the kitchen grease exhaust hoods and fans on Little Rock AFB. These services include cleaning and maintaining kitchen grease hoods, filters, ducts, fans, belts, pulleys, motors, and associated hardware.

1.2 Benefit to United States Air Force (USAF). This acquisition will benefit the United States Air Force (USAF) by ensuring kitchen grease hood and duct systems are maintained IAW DAFI 91-203, National Fire Protection Association (NFPA) 96, and Manufacturer’s instructions.

1.3 Background. Contractor to furnish all labor, parts, tools, material, facilities, and transportation necessary to conduct cleaning and degreasing of hood and duct systems across 11 buildings on Little Rock AFB. The contractor shall accomplish all the services below to meet the requirements of this Performance Work Statement (PWS). All cleanings shall be accomplished in accordance with the delivery schedule provided below (See figure 1). All work to be accomplished in compliance with the NFPA Standard 96, Code of Federal Regulations (CFR) 29, UL 300, Occupational Safety and Health Association (OSHA) regulations, and applicable federal, state, and local laws and regulations.

1.4 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years, from the date of the award, with a 6-month provision for a one-time extension of this contract for an additional 6-month period if necessary.

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The Period of Performance reads as follows:

Base Year 1 October 2025 - 30 September 2026

Option Year I 1 October 2026 - 30 September 2027

Option Year II 1 October 2027 - 30 September 2028

Option Year III 1 October 2028 - 30 September 2029

Option Year IV 1 October 2029 - 30 September 2030

6 Month extension 1 October 2030 - 30 March 2031

1.6 Place of Performance. The contractor shall perform the services in the PWS at Little Rock

AFB, AR.

1.7 Specific Tasks.

1.7.1 Technical Requirements

1.7.2. The Contractor shall conduct the following:

1.7.2.1. Inspect and clean hoods/ducts by covering all surrounding equipment with plastic

1.7.2.2. Clean hoods with EPA approved degreaser to include roof vents systems and filters.

1.7.2.3. Flush and rinse areas with clean water, wipe down hoods to remove stains and dry surface areas.

1.7.2.4. If there is a floor drain, ensure drain is plugged and the wash water with degreaser is disposed of properly

1.7.2.5. Remove plastic; mop and clean all working areas, wipe down hoods inside and out.

1.7.2.6. Maintain hoods/ducts cleanliness on a scheduled basis as identified in Figure 1.

1.7.3. The Contractor and the Government Representative shall review the current cleanliness status of all hood and duct systems included in this contract. The Contractor shall submit any discrepancies that they may find on all hood and duct systems during their cleaning to the COR within 24 hours of finding. In the event the contractor determines the system is found to be unsafe for continued use, they will notify the Base Fire Department, On Duty Assistant Chief for Operations immediately at 501-987-3737. If any mishap or damage occurs during cleaning, the contractor will notify the Base Fire Department, On Duty Assistant Chief for Operations immediately at 501-987-3737. Repairs will be made as necessary to ensure 90% of the kitchen grease hood and duct systems on the installation are operational at all times. If work is found to be unsatisfactory per the Contract Officer Representative (COR), the contractor shall fix the discrepancy within 3 days until satisfactory.

1.7.4. Initial Status Report: The Contractor shall review the hood and duct systems to identify the current status of cleanliness. This initial status update shall be reported by the contractor to the

COR.

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1.7.5. Scheduling and Coordination: Work shall be scheduled with each building manager, shift supervisor, or user and coordinated, as needed, with the COR, Mr. James Farrell at (501) 987- 3010 or by email at james.farrell.1@us.af.mil. Upon notice to proceed, the contractor shall establish a schedule of work for the initial cleaning by making the necessary arrangements with each building manager. The schedule of work shall be forwarded to the COR. Subsequent cleanings shall follow the delivery schedule listed in Figure 1. The contractor shall schedule each month’s service with the building managers and forward the schedule to the COR at least 7 days prior to work performance. The contractor will respond within 10 days to all request, and correspondence from CO or COR.

1.7.6. Reporting Instructions: The contractor shall report to the building manager prior to commencement of any service described herein, and before leaving the service area. After completion of work, the contactor shall obtain a signature on their service ticket from that individual authorized to accept services. Service ticket shall also state order number, services performed, date/time commenced, date/time completed, equipment serviced, and signature of the contractor representative who performed the work. One copy of the completed and signed ticket shall be provided to the individual accepting the services. The original service ticket shall be attached to the invoice. A report of work performance, including before and after photos of the hood system, shall be forwarded to the Government Representative no later than 10 calendar days after work completion each month. All residue collected during the cleaning shall be removed by the contractor from the base and disposed of in accordance with Arkansas State regulations, OSHA, and EPA guidelines

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1.8 Deliverables.

Deliverable Frequency # of Copies Medium/Format Submit To

Summary of Work Completed. Hood and duct inspection reports and photographs

PWS paragraph 1.7.3.

and 1.7.6.

Within 10 calendar days

1 Email Correspondence

Attn: James Farrell james.farrell.1@ us.af.mil

Scheduling and Coordination

PWS paragraph 1.7.5.

No less than 7 days prior to scheduled cleaning

1 Email Correspondence

Attn: James Farrell james.farrell.1@ us.af.mil

Mishap Reporting

PWS paragraph 1.7.3 and 4.8.3

Immediately

Follow up notification to COR within 8 hours

Phone and Email Correspondence

On Duty Assistant Chief for Operations:

501-987-3737

COR:

james.farrell.1@ us.af.mil

SECTION II:

2.0. SERVICE SUMMARY (SS)

2.1 General

The contractor service requirements are summarized as performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation

The performance of this service shall be evaluated to determine whether or not it meets the performance requirements of this contract. The re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clauses in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a). Corrective Action Reports may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

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“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Table 1 – Services Summary

SS# Performance Objective PWS Reference Performance Threshold

REMEDY

1 The contractor shall perform preventive maintenance and cleanings of the hood and duct systems.

1.7.2 90 % of hoods and ducts are operational at all times.

Re-performance Within 2 days of notification

2 Residue collected shall be removed from the Base by the contractor and disposed properly

1.7.2.4

100% of all residue shall be disposed of properly.

Re-performance Within 24 hours of notification

Summary of Work Completed.

Hood and duct inspection reports. 1.7.6

Reports of work performed submitted within 10 days of completion.

Re-performance Within 3 days of notification

Scheduling and Coordination 1.7.5

Schedules will be coordinated and finalized at least 7 days prior.

Re-performance Within 3 days of notification

Responsiveness to PM & Contracting req (e.g., billing, schedule, reports), Mgt subcontract, solving deficiencies.

1.7.5, 2.4.2

The contractor will respond within 10 days to all request, and correspondence from CO or

COR.

Re-performance Within 5 days of notification

Mishap Reporting 4.8.3

All mishaps will be reported to the CO or COR within 8 hours.

Re-performance Within 12 hours of notification

2.3 Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with the requirements set forth in this contract.

The COR will use the contractor’s work schedule, or modified version thereof, to record validation

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results. Results of the validation then become the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective contractor performance, the COR will require the contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the contactor.

The contractor shall respond to the CAR IAW instructions provided and in the CAR. While the formal process of this paragraph addressing unacceptable contractor performance is always available, the Government reserves the right to initiate a less formal process involving the contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable contractor performance.

2.4 Performance Assessment.

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the Contracting Officer.

2.5 Quarterly Progress Meetings. The CO, Government’s Program Manager (PM), /Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the

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contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After the award of the contract, the contractor will be provided with a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Acquisition Team Meetings. The contractor’s Contact Manager (CM) with the CO, Contract Administrator (CA), COR, and other government personnel constitute an acquisition team [See FAR

1.102 (c)] and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.7 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.7.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

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SECTION III

3.0. GOVERNMENT FURNISHED PROPERTY

3.1 Government Property. Government property will not be provided.

3.2 Contractor Responsibility. The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.3 Base Support. The Government will furnish property incidentally to the place of performance including office space and equipment, i.e., computer equipment, software, phone/phone line, and reproduction equipment.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing.

SECTION IV

4.0. GENERAL INFORMATION

4.1 Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0700-0100 Monday through Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

On occasion, an employee will be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such an occurrence.

4.1.1 Recognized Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

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Work Schedules, Leave, and Absences. Monthly schedules will be provided for the upcoming work month to the COR. Any changes in the schedule shall be coordinated between the contractor’s Contract Manager and the COR.

4.1.2 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.2 Contractor Qualifications. The contractor shall have only competent and qualified personnel perform the work. The personnel shall be certified to perform hood and duct cleaning services. Contractor and contractors Field Service Technicians (FST)s shall possess International Kitchen Exhaust Cleaning Association (IKECA), or similar industry recognized certifications to demonstrate expertise in cleaning and inspecting commercial kitchen exhaust systems. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All Contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Little Rock AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

4.2.1. Use of Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.2.3 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.2.4. Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in

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duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.5 Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

4.3 Continuation of Mission-Essential Services During a Crisis

4.3.1 Designation of Services as Mission-Essential: The Functional Commander/Director has determined certain services under this contract/order are mission-essential and will continue in the event of a crisis. The designation of services as mission-essential will apply to an entire contract but will apply only to services specifically identified as mission-essential by the government. The mission-essential services under this contract/order include cleaning and maintenance of Bldg. 834, Dining Facility.

4.3.2 Mission-Essential Contractor Services Plan

4.3.3. The Contractor shall submit a plan describing procedures for continuing performance of mission-essential services during a crisis. The Contractor shall identify provisions for ensuring required personnel and resources are available to support continuity of operations for up to 30 calendar days or until normal operations can be resumed. The Contractor shall submit any revision to the plan for approval prior to implementation. The Contractor shall activate the plan only if authorized by the PCO acting under the direction of the Commander/Director. [CDRL Reference in paragraph 4.4, DI-MGMT-_____, Mission-Essential Contractor Services Plan]

4.3.4. If the Contractor anticipates not being able to perform the mission-essential services, they shall notify the PCO as soon as possible and fully cooperate with the Government’s efforts to maintain continuity of operations.

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FIGURE 1

4.4 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-MISC-

81384/T

Initial and Monthly Status Report

1.7.4, 1.7.6

A002 B002 C002 D002 E002 DI-

MGMT-

81634C

Monthly Schedules

1.7.5

A003 B003 C003 D003 E003 DI-SAFT-

81563

Accident Incident Report

1.7.3, 4.8.3

A004 B004 C004 D004 E004 DI-SAFT-

82313

Environmental , Safety, and Occupational Health (ESOH) Plan

4.8.2

A005 B005 C005 D005 E005 DI-

MGMT-

Mission- Essential Contractor Services Plan

4.3.3

4.4.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than 2 total rejections of deliverables per contract year. The Government will reject a deliverable if 2 or more technical errors or 4 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

4.4.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via WAWF and/or submitted directly to the MFT member identified on the CDRL. Separately priced data must be submitted and accepted in WAWF in order for the Contractor to receive payment. There shall be no more than 2 late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.5 Security Requirements

4.5.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor

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shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

4.5.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

4.5.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

4.5.4 Access to Little Rock Air Force base (AFB): The Contractor shall ensure contractor/subcontractor personnel who require access to Little Rock AFB comply with the security requirements of the installation. The Contractor shall provide the PCO a list of all contractor/subcontractor personnel requiring access to Little Rock AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Little Rock AFB.

4.5.5 Identification (ID) Card/Badge

4.5.5.1 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.5.5.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

4.6 Environmental Management System (EMS). Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established

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by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

4.6.1. The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The Contractor is solely responsible for compliance with the Occupational Safety and Health Act of 1974 (OSHA) and the protection of their employees and all sub-contractor employees. In performing work under this contract on a Government installation, the contractor shall report any accidents involving Air Force property/equipment damage, or contractor personnel injuries occurring on the job or an accident resulting in death, injury, occupational disease, or adverse environmental impact to the contracting officer within five days.

The Contractor shall comply with any laws or regulation changes during the term of this contract. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

4.6.2. Hazardous Material (HAZMAT): The Contractor shall not store chemicals/HAZMAT on Little Rock AFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The Contractor shall prepare and submit to the Government Representative, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheets (SDS) for each chemical, material and substance proposed to be used in performance of this PWS. The Government Representative will forward the completed AF Form 3952(s) and SDS to 19 CES/CEIE for approval (POC: Mr. Weston Lee (501)-987-8135).The Contractor shall not transport or use any chemical, material or substance on Little Rock AFB before written approval is provided by 19 CES/CEIE. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and SDS shall match. NOTE: SDS refers to manufacturer SDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (19 CES/CEIE) and provide a list of all material. 19 CES/CEIE shall determine any additional material requirements based on the hazard code of the material.

Compliance required in accordance with Air Force Manual 32-7002 (AFMAN 32-7002).

4.7 Agency Affirmative Procurement Programs. In accordance with FAR 23.107, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8 Safety Requirements.

4.8.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://www.biopreferred.gov/

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Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

4.8.2. Contractor Safety & Health Program/Plan. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP) in accordance with OSHA and ESOH and tailored to the contract. The SHP shall address the requirements established in the Safety Appendix (Environmental, Safety and Occupational Health Requirements) to the contract. The Contractor shall submit the SHP to the MFT member identified on the CDRL [CDRL Reference in paragraph 4.2, DI-SAFT-82313, Environmental, Safety, and Occupational Health (ESOH) Plan]. The cognizant Government safety office will review the SHP to determine if safety requirements are correctly addressed. The Contractor shall notify the cognizant Government safety office of any revisions made to its SHP after contract award. All changes to the SHP must also be submitted in writing and approved by the cognizant Government safety office.

4.8.3 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap [CDRL Reference in paragraph 1.7.3, Accident/Incident Report, DI-SAFT-81563].

4.8.4 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours.

OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

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4.8.5 Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the Contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills, and at no additional cost to the government.

4.9 Inspection of Services. In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.10 Service Contract Reporting (SCR). The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

4.11 Invoicing/Payment and Receipt/Acceptance. The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

4.12 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip

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SECTION V: APPENDICES & EXHIBITS

5.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DAFI 91-

Air Force Occupational Safety, Fire, and Health Standards

March 25, 2022 4.4

NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

Current Ed. In its Entirely

29 CFR

Part 1900-

Labor: Occupational Safety April 7, 2025

UL 300 Fire Testing of Fire Extinguishing Systems for Protection of Commercial Cooking Equipment

June 10, 2019 In its Entirely

DoD 5500.7-R

Joint Ethics Regulation August 30, 1993

AFI 64-

Contractor Labor Relations Activities April 16, 2024

AFMAN

32-7002

Environmental Compliance and Pollution Prevention February 3, 2020

FAR

23.107

Agency Affirmative Procurement Programs January 17, 2025

DAFI 91-

Safety Investigations and Reports March 9, 2021

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004