PWS JESTC SCVS Equipment Maintenance Repair.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Joint Emergency Services Training Center (JESTC) Structural Collapse Venue Site (SCVS) Repair Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to complete OSHA-compliant safety repairs of the Structural Collapse Venue Simulator (SCVS) located at the Joint Emergency Services Training Center (JESTC), Zachary, LA. as defined in this PWS.

1.2 Background: An inspection conducted in May 2025 identified significant deficiencies in the SCVS, including degraded flooring, non-compliant ladders, missing or insufficient guardrails, deteriorated wooden structures, and safety hazards from unsecured openings. These deficiencies present hazards to training personnel and prevent the SCVS from meeting OSHA requirements.

1.3 Period of Performance (PoP): The Period of Performance shall be NLT 90 days following award. Completion no later than December 15th2026.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700hrs – 1700hrs, Tuesday through Friday. except on recognized US or Louisiana State holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Joint Emergency Services Training Center (JESTC), located at 1400 West Irene Road, Zachary, Louisiana 70791. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Unscheduled gate closures by JESTC security may occur at any time causing all personnel entering or exiting the facility to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s facility driving privileges.

1.4.2 The contractor’s employees shall become familiar with and obey the regulations of the facility; including fire, traffic, safety and security regulations while on the facility.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary.

The contractor shall ensure compliance with all regulations and orders of the facility, which may affect performance. The Government reserves the right to direct the removal of an employee from JESTC for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from the responsibility for total performance of this contract.

1.4.3 Recognized Holidays: The contractor shall not perform working on recognized Louisiana or United States (US) Holidays. The following are recognized United States (US) holidays.

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth National Independence Day: June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating in Louisiana in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer

NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: Select utilities, limited to water and electricity in vicinity to the SCVS at JESTC will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Materials and Equipment: The contractor shall provide all construction materials, ladders, stair assemblies, railings, toe boards, hatch covers, floor panels, sealants, tools, lifts, scaffolding, and any other materials required to complete the OSHA- Complaint Reset of the SCVS.

4.3 Ownership: All parts, hardware, and structural elements installed by the Contractor during these repairs shall become permanent Government property upon completion and acceptance of the work.

5.0 Requirements: The contractor shall perform the following repairs to ensure the SCVS is safe for use and compliant with OSHA regulations.

5.0.1 OSHA-Compliant Structural Repairs. The contractor shall ensure all structural work complies with 29 CFR 1910 OSHA Regulations, specifically guardrails, ladders, hatches, fall protection, and flooring standards. Repair deteriorated wooden floors, doors, and interior wall sections.

5.1 General Site Repairs and Safety:

5.1.1 Elevator Tower (40’ Vertical Container): Repair and reinforce the sagging and rusted floor sections around the hatch cover to ensure a stable walking-working surface;

Install an OSHA-compliant 42” guardrail with a mid-rail around the tower platform; Install a 3.5” toe board around the working area of the floor; Install a one-way safety gate with an automatic closer at the ladder access point. Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.2 North 20’ Container (stacked on two 40’ containers): Extend the safety railing approximately 24’ and add a mid-rail; Install a 3.5” toe board around the working area;

Replace the existing hatch with an OSHA-compliant 3’x3’ hatch; Install an OSHA-compliant fixed ladder with handrails that extend at least 36” above the hatch opening;

Replace the degraded 4’x8’ floor section near the ladder; Install a safety chain for fall protection at the floor opening where the ladder protrudes; Install removable fall protection railing across any open container doors. Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.3 North 40’ Container (2nd floor): Install an OSHA-compliant fixed ladder to access the third floor; Install a safety chain for fall protection at the floor opening; Install removable fall protection railing across any open container doors. Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.4 Ground-Level 40’ Container (North): Replace the degraded 2’x2’ floor section at the entrance of the North 40' container; Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.5 Ground-Level 40’ Container (West): Install an OSHA-compliant fixed ladder with handrails on the West 40' container; Install a one-way safety gate with an automatic closer on the exterior ground ladder; Install a safety chain for fall protection at the floor opening; Install a 3.5” toe board around the working area of the floor. Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.6 West 20’ Container (2nd Floor): Install an OSHA-compliant fixed ladder with handrails to access the third floor; Install a safety chain for fall protection at the floor opening; Install removable fall protection railing across any open container doors.

Repair deteriorated wooden floors, doors, and interior wall sections.

5.1.7 West 20’ Container (3rd Floor): Install an OSHA-compliant fixed ladder with handrails to access the third floor; Install a safety chain for fall protection at the floor opening; Install removable fall protection railing across any open container doors.

Repair deteriorated wooden floors, doors, and interior wall sections.

5.2 Quality Assurance and Final Inspection

5.2.1 The contractor shall submit a written certification of OSHA compliance upon completion.

5.2.2 Final inspection will be conducted jointly with the COR.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars OSHA 29 CFR 1910 (specifically:

1910.22, 1910.23, 1910.28, 1910.29) https://exwc.navfac.navy.mil/Portals/88/Documents/

EXWC/DoD_Locks/PDFs/UFC_4-020-01.pdf AR 385-10, Army Safety Program https://www.usarcent.army.mil/Portals/1/Documents/ regs/AR_385- 10%20The%20Army%20Safety%20and%20Occupa tional%20Health%20Program%2024JUL2023.pdf?v er=AjBv8eeBms2bJebdWed-xA%3d%3d

UFC 4-021-02, Security Engineering Facilities Design https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:~:text=191

0.28%20- %20Duty%20to%20have%20fall%20protection%20 and,Table%20of%20contents.%201910.34%20- %20Coverage%20and%20definitions.

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 250

Material Inspection and Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/DoD_Locks/PDFs/UFC_4-020-01.pdf https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/DoD_Locks/PDFs/UFC_4-020-01.pdf https://www.usarcent.army.mil/Portals/1/Documents/regs/AR_385-10%20The%20Army%20Safety%20and%20Occupational%20Health%20Program%2024JUL2023.pdf?ver=AjBv8eeBms2bJebdWed-xA%3d%3d https://www.usarcent.army.mil/Portals/1/Documents/regs/AR_385-10%20The%20Army%20Safety%20and%20Occupational%20Health%20Program%2024JUL2023.pdf?ver=AjBv8eeBms2bJebdWed-xA%3d%3d https://www.usarcent.army.mil/Portals/1/Documents/regs/AR_385-10%20The%20Army%20Safety%20and%20Occupational%20Health%20Program%2024JUL2023.pdf?ver=AjBv8eeBms2bJebdWed-xA%3d%3d https://www.usarcent.army.mil/Portals/1/Documents/regs/AR_385-10%20The%20Army%20Safety%20and%20Occupational%20Health%20Program%2024JUL2023.pdf?ver=AjBv8eeBms2bJebdWed-xA%3d%3d https://www.usarcent.army.mil/Portals/1/Documents/regs/AR_385-10%20The%20Army%20Safety%20and%20Occupational%20Health%20Program%2024JUL2023.pdf?ver=AjBv8eeBms2bJebdWed-xA%3d%3d https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.osha.gov/laws-regs/regulations/standardnumber/1910#:%7E:text=1910.28%20-%20Duty%20to%20have%20fall%20protection%20and,Table%20of%20contents.%201910.34%20-%20Coverage%20and%20definitions https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.1 Install OSHA-compliant

guardrails, ladders, hatches, toe boards, and fall protection

All installed systems meet

29 CFR 1910

requirements

Inspection Upon Completion /

COR