PWS JBMHH W9124J-25-R-JBHH 16 May 25.pdf

CUSTODIAL SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Joint Base Myer-Henderson Hall, Virginia

16 May 2025

Joint Base Myer – Henderson Hall Custodial Services Enterprise-wide Performance Work Statement (PWS)

(Service 402 - Custodial Services) (U) i

Table of Contents

1.0 General

Description of Services/Introduction Background Objectives Scope Traffic Flow Restoration of Real Property Damage General Information

1.7.1 Scope

1.7.2 Locations to Receive Custodial Service

1.7.3 Schedule of Services Work Log

1.7.4 Recognized Holidays

1.7.5 Hours of Operation

Installation Closures Emergency Delays and Support Unforeseen Buildings Closures

1.7.6 Place of Performance

1.7.7 Type of Contract

1.7.8 Security Requirements

Access and General Protection/Security Policy and Procedures Physical Security Security Training Key Control

1.7.9 Post Award Conference/Periodic Progress Meetings

1.7.10 Government Roles and Responsibilities

Contracting Officer (KO) Contracting Officer’s Representative (COR)

1.7.11 Specific Contractor Requirements, Roles and Responsibilities U.S. Residency Contractor Hiring Restrictions Contractor Identification Standards of Conduct Contractor Key Personnel Phase In /Phase Out Period ii

Quality Control Emergency Services Environment and OSHA

Asbestos Awareness

1.7.12 Environmental Compliance

1.7.13 Safety Data Sheets

2.0 Definitions and Acronyms

Definitions

2.1.1 AbilityOne Commission

2.1.2 Acceptable Quality Level (AQL)

2.1.3 Carpet Care

2.1.4 Child, Youth and School Services (CYSS)

2.1.5 Cleaning

2.1.6 Contractor

2.1.7 Contractor Acquired Property (CAP)

2.1.8 Contracting Officer (KO)

2.1.9 Contracting Officer’s Representative (COR)

2.1.10 Deficient Service

2.1.11 Deliverable

2.1.12 Disinfect

2.1.13 Dry Buffing

2.1.14 Equipment

2.1.15 Exterior Windows

2.1.16 Government Furnished Property (GFP)

2.1.17 Government Property

2.1.18 Government Project Manager

2.1.19 Hard Surface Floor Care

2.1.20 High-efficiency Particulate Air Vacuum Cleaners (HEPA)

2.1.21 Heating, Ventilation and Air Conditioning (HVAC)

2.1.22 Institute of Inspection, Cleaning and Restoration Certification (IICRC)

2.1.23 Interior Window

2.1.24 International Sanitary Supply Association (ISSA)

2.1.25 Lavatories/Latrines/Bathrooms

2.1.26 Legal and Other Requirements

2.1.27 Loss of Government Property

2.1.28 Material

iii

2.1.29 Non-Personal Services

2.1.30 Performance Requirements Summary (PRS)

2.1.31 Physical/Community Fitness Centers

2.1.32 Physical Security

2.1.33 Property

2.1.34 Property Records

2.1.35 Provide

2.1.36 Public Traffic Areas

2.1.37 Quality Assurance

2.1.38 Quality Assurance Surveillance Plan (QASP)

2.1.39 Quality Control

2.1.40 Real Property

2.1.41 Recyclable Materials

2.1.42 Sanitize

2.1.43 Schedule of Services

2.1.44 Sensitive Property

2.1.45 Service Calls

2.1.46 Soil

2.1.47 Spill Plan

2.1.48 Spray Buffing

2.1.49 Spot Cleaning

2.1.50 Stairwell Cleaning

2.1.51 Stripping

2.1.52 Subcontractor

2.1.53 Sweep

2.1.54 Trash Removal

2.1.55 Wide Area Workflow (WAWF)

2.1.56 Workday

2.1.57 Work Week

ACRONYMS

3.0 Government Furnished Property, Equipment and Services

General Basic Requirements Facility/Area(s) Privately Owned Vehicles (POVs) Utilities and Services iv

Materials and Supplies

4.0 Contractor Furnished Materials and Equipment

General Classified Controlled Facility Clearance Materials and Supplies

4.3.1 List of Cleaning Products

4.3.2 Known Hazards

4.3.3 Cleaning Solutions Requirements

Equipment

4.4.1 Carpet, Tile / Grout Cleaning

4.4.2 Unserviceable Contractor Equipment

5.0 Specific Tasks for General Cleaning

General Perform Special Event Cleanings (i.e. VIP and/or event cleaning) Specific Tasks for scheduled general cleaning

5.3.1 Hard Floors. (Vinyl, Ceramic, Wood, Concrete, etc.)

Spray and Buff Stripping/Scrub/Finishing Wet Mop

5.3.2 Carpeted Floors

Removable Walk off Mats Carpet Cleaning and Shampooing Spot Cleaning Carpets

5.3.3 Quarry / Ceramic / Porcelain Tile Cleaning:

5.3.4 Stairways/Elevators/Handicap Lifts

5.3.5 Solid Waste Collection and Removal

Recycle Collection and Removal

5.3.6 Restrooms/Toilet Areas/Locker Rooms

Clean and Disinfect Restrooms Restroom and Locker Room NHSW Removal Floor Care Stocking and Restocking of Supplies

5.3.7 Drinking Fountains

5.3.8 Dusting

Dusting, Low Areas (under six (6) feet) Dusting, High Areas (over six (6) feet) v

Dusting, Light Dusting, Heavy

5.3.9 Interior Glass

5.3.10 Exterior Glass

Child, Youth and Student Service(CYSS) Centers

5.4.1 Child Age Groups

5.4.2 CYS/CDC Cleaning Products

5.4.3 CYS/CDC Supplies and Solutions Storage

5.4.4 CYS/CDC Hours of Operation

CDC Hours of Operation Other Than Normal Other CYSS Facility Hours of Operation Other Than Normal

5.4.5 Specific Child Development Center (CDC) Cleaning Tasks

5.4.6 Specific Other Child Youth and Student Service (CYSS) Center Cleaning Requirements Gymnasiums and Physical Fitness Centers (PFC)

5.5.1 Disinfectants

5.5.2 Facility Sanitation, Showers, locker rooms, and toilet facilities, General Cleaning of Libraries and Museums University-level Cleaning High Traffic Areas Schedules and Reports

5.9.1 Schedule of Services

Alternate Day Work Schedule Service Delay Notification

5.9.2 Floor Schedule Report

5.9.3 Scheduled Cleaning Work Reports

5.9.4 Unscheduled Cleaning Work Reports

5.9.5 Access and Condition Report

5.9.6 General Report Submittals

Contractor Management Reporting Quality Control Report

6.0 Applicable Publications (Current Editions)

Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

Attachment 1/TE-1 – Performance Requirements Summary Attachment 2/TE-2 – Deliverables Schedule vi

Attachment 3/TE-3 – Estimated Workload Data Attachment 4/TE-4 – Enterprise Municipal Custodial Services Tasks and

Frequency Performance Standards Attachment 5/TE-5 – List of Facilities to receive services Attachment 6/TE 6 – Installation Map(s) Attachment 7/TE-7 – Floor Plans

8.7.1 8.7.1 Attachment 7.1/TE-7.1 ....................... Error! Bookmark not defined.

1.0 General.

This is a non-personal services contract to provide Custodial Services for the U.S. Army Garrison Joint Base Myer – Henderson Hall.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all custodial service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits, TE-4 Municipal Custodial Services Tasks and Frequency Performance Standards, except for those items specified as Government furnished property and services, see Part 4 Contractor Furnished Items and Services). The Contractor shall perform to the standards in this contract.

The Contractor shall perform IAW this PWS.

Background.

Joint Base Myer – Henderson Hall (JBM-HH) is in Arlington, Virginia and includes Fort McNair in Washington D.C. JBM-HH consists of approximately 378.6 acres and has 83 cleanable buildings. The Post population consists of approximately 10,900 Military, government civilian, and Contractor personnel.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include the documents in Part 6, Applicable Publications.

Part 8, Attachment/Technical Exhibit Listing, TE-5 identifies which buildings/areas belong to each building type, the square footage of the building/areas to be cleaned, any special security considerations, and any constraints as to when during the day or week scheduled services can be performed. Part 8, Attachment/Technical Exhibit Listing, TE-4 Municipal Custodial Services Tasks and Frequency Performance Standards identifies tasks and frequencies for maximum standards for each type of building.

Scope.

The Contractor shall perform custodial services to the performance standards (task/frequency table) in this PWS in a manner that will maintain the condition and cleanliness of each covered facility.

• Services include:

o Scheduled Cleaning Services (for all covered facility types) IAW the PWS performance standard.

• As Ordered / Requested Task included (based on separate CLIN structure and applying a reimbursement Memorandum of Record, as required):

o Cleaning of windows located on exterior walls (ground floor and above) to prevent algae/moss/mold growth.

o Special Event Support Cleaning.

o Limited to minimal Tasks absolutely required to maintain health and appearance of prominent areas (empty trash receptacles, pick-up litter, sweep/mop, vacuum, wipe down high touch hard surfaces, clean restrooms, etc.)

• Services not included:

o Biohazard cleaning service for casualty/trauma, defecation, and bodily fluids decontamination at Medical Treatment Facilities (MTFs) performed by installation assets (hazardous material response team, garrison staff, or mission personnel) IAW MEDCOM Reg. 40-35, Management of Regulated Medical Waste, para 16 (2017) o Toilet overflow, mold cleaning, flood cleaning within a covered facility resulting from inclement weather, or waterline break in the building serviced by a separate water cleanup and restoration contract with expertly trained staff.

o Cleaning and disinfecting buildings and areas previously occupied by ’pandemic’ positive personnel. (Note: This type of cleaning and disinfecting will be performed by installation assets IAW Army Public Health Command (APHC) Technical Information Paper (TIP) No. 98-105-0421 and TIP No. 98- 120-0620).

Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting custodial service tasks.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g. structural damage, damage to landscape or fencing, et al).

General Information.

1.7.1 Scope.

The Contractor shall perform custodial services in accordance with the PWS and the technical exhibits, including the Enterprise-wide Custodial Services Performance Standards. During the performance of the contract, the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

1.7.2 Locations to Receive Custodial Service

The work to be performed under this contract will be performed at 84 Government facilities Joint Base Myer – Henderson Hall (JBMHH). Fort McNair in Washington DC is part of JBMHH. A list of JBMHH buildings to be cleaned is in Part 8, Attachment/Technical Exhibit Listing, TE 5.

1.7.3 Schedule of Services Work Log.

The Contractor shall keep a detailed log of work accomplished in each building receiving custodial services IAW performance standards.

• The log shall include relevant custodial cleaning task practices and the dates custodial cleaning task is completed.

• The Contractor shall submit this log to the COR not later than the 5th day of each month (Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Attachment 2/TE-2 – Deliverables Schedule, Deliverable).

• The Contractor shall provide the COR a schedule no later than (10) workdays prior to commencing work in order to perform surveillance. Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. All changes submitted to the COR for the KO to review and approve.

1.7.4 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7.5 Hours of Operation.

Normal hours of operation are between the hours of 0700 (7:00 AM) and 1600 (4:00 PM) Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall coordinate with the COR to establish a schedule to conduct business if services are required outside of normal hours of operation. This schedule or any schedule changes shall be documented in an Memorandum for Record and approved by the COR.

o The contractor shall clean CDCs only after all children have been released.

Custodial services shall not start until after 6:30 P.M.

o The Fitness Centers located on Fort Myer and Fort McNair are operational seven days per week and will require services on weekends. The contractor shall perform service during the normal contractor working hours (7:30 AM-

4:00 PM.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays and Support.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO and his/her designated representative, the COR/ACOR, two (2) hours prior to curtailing operations (Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

o The Contractor shall obtain COR approval to resume operations.

• The Contractor shall coordinate with the COR/ACOR, once guidance has been provided by the COR in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire, or other emergency situations.

Unforeseen Buildings Closures.

When an unforeseen building closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

• The Contractor shall reschedule the service on the next duty day.

1.7.6 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by Joint Base Myer – Henderson Hall (JBMHH) and at any pertinent locations in and around JBMHH. Maps of locations comprising JBMHH are in Part 8, Attachment/Technical Exhibit Listing, TE 6.

1.7.7 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract

1.7.8 Security Requirements.

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The contractor employee(s) working at Fort McNair National Defense University (NDU) buildings will be required to have a security pass. Security passes for custodial employees may be obtained from NDU's Security Room 211, Building 62. The contractor is responsible for returning the contractor employee(s) government ID card(s) or security passes to the COR upon termination of employment, or completion and/or termination of contract.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting JBMHH, the JBMHH POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will direct all personnel to leave the installation(s) property until notice is given by the installation and JBMHH POC that National Defense Emergency conditions are no longer in effect.

1.7.8.3.1 Anti-Terrorism (AT) Level I Training.

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel.

AT level I Awareness training is available at the following website: http://jko.jten.mil.

(See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• If access to a computer is not available, the Government will provide AT Level 1 training to Contractor employees within 30 business days after contract start and http://jko.jten.mil/ maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level 1 training within 30 calendar days either online or as provided by the Government. The Contractor must present the training certificate to the COR within 30 calendar days (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

1.7.8.3.2 iWATCH Training.

The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

1.7.8.3.3 Operational Security (OPSEC) Awareness Training.

Reserved

1.7.8.3.4 Threat Awareness and Reporting Program Training.

Reserved

1.7.8.3.5 Local Health Protection Conditions

Contractor will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area JBMHH and in cooperation with local, state, and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

Key Control.

The Government will issue no keys, key cards nor combinations to the Contractor. The contractor shall contact the COR for access facilities.

1.7.9 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO and the COR meet with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business days after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.7.10 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in the contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be effected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.10.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.7.10.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies.

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.7.11 Specific Contractor Requirements, Roles and Responsibilities.

U.S. Residency.

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

OCONUS Contractor’s employees should primarily be U.S. residents but may utilize legal host nation residents.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO as part of the bid proposal. (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

These key personnel shall be available during normal duty hours. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.7.11.5.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• A minimum of two (2) years of documented service contract management experience with team management and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO/COR and shall be present and on-site, and available during normal duty hours.

• The PM shall be available by phone and email and return phone calls and emails within a two-hour time frame.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.7.11.5.2 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative custodial services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.7.11.5.3 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• , The QCM may also serve as the QCI.

Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level.to meet the needs of this PWS.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with all operations under the contract.

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program assures that the work complies with the requirement of the contract. After acceptance of the quality control plan (QCP) the contractor shall receive the bn acceptance in writing of any proposed change to his QC system five (5) days prior to the plan being affected (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

Emergency Services.

1.7.11.8.1 Emergency Medical Treatment.

• Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.7.11.9.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO/COR to halt all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard, the Contractor shall immediately notify the KO/COR and designated authorized representatives verbally followed up with an email notification (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

1.7.11.9.2 Safety Plan.

The Contractor shall develop and implement a safety plan for their employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

1.7.11.9.3 Spill Plan.

The Contractor shall comply with the JBMHH’s Spill Prevention Control and Countermeasure Plan (See Part 8, Attachment/Technical Exhibit Listing TE-2).

• The Contractor shall submit a Spill Plan to the KO for approval within 30 calendar days of contract award (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the JBMHH Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

Asbestos Awareness.

IAW 29 CFR 1910.1101 Asbestos, all personnel that may encounter asbestos while performing work duties shall attend asbestos awareness training annually (Asbestos Awareness Training (Class IV)). The contractor shall provide training certificates within 30 days after contract award. (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties.

• This includes all cleaning and custodial personnel.

Because of the age of the buildings on Joint Base Myer – Henderson Hall, all buildings will have areas containing asbestos materials.

1.7.12 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.7.13 Safety Data Sheets.

http://www.biopreferred.gov/

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval five (5) business days after contract award (See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Deliverables Schedule, Deliverable, TE 2).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 AbilityOne Commission.

Formally known as “The Committee for Purchase for People Who Are Blind Or Severely Disabled”. This is the independent Government Agency responsible for the AbilityOne Program. (For more information, go to website http://www.AbilityOne.gov)

2.1.2 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.3 Carpet Care.

Cleaning and maintenance to keep carpet reasonably free of all stains, soil, and dirt.

Methods used for carpet care are vacuum cleaners and carpet shampooers.

2.1.4 Child, Youth and School Services (CYSS).

Overarching naming convention for Child Development Center (CDC); Youth Activity Center (YAC); and School Age Services (SAS) are Child, Youth and School (CYS), Services (CYSS). CYSS shall be used when referring to all programs.

2.1.5 Cleaning.

Removing stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.6 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.7 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.8 Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

http://www.abilityone.gov/

2.1.9 Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.10 Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.11 Deliverable.

Objective evidence that can be delivered by hard copy or digital means using Microsoft products and may include non-manufactured things such as meeting minutes or reports.

2.1.12 Disinfect.

This is the process of removing dirt and bacteria, with physically removing debris and bacteria with a chemical solution, killing any remaining germs on surfaces, which further reduces any risk of spreading infections and/or diseases.

2.1.13 Dry Buffing.

Procedure to utilize floor, buffing equipment to remove minor scratches and scuff marks without applying solution or wax.

2.1.14 Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.15 Exterior Windows

Windows surrounding entrances and exits of contracted buildings but not windows located on exterior walls.

2.1.16 Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes

Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.17 Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.18 Government Project Manager.

The DPW Engineering Division, Project Engineer/Technician (i.e., COR/ACOR/COTR) assigned to manage this PWS.

2.1.19 Hard Surface Floor Care.

Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum. Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

2.1.20 High-efficiency Particulate Air Vacuum Cleaners (HEPA).

HEPA stands for high-efficiency particulate air, and it typically refers to a filter inside a machine. A true HEPA filter can trap 99.97 percent or airborne particles, minimizing dust, dander, and other common allergens in the air.

2.1.21 Heating, Ventilation and Air Conditioning (HVAC).

HVAC refers to the different systems used for moving air between indoor and outdoor areas, along with heating and cooling both residential and commercial buildings.

2.1.22 Institute of Inspection, Cleaning and Restoration Certification

(IICRC).

The certification and standard-setting non-profit organization for the inspection, cleaning, and restoration industries.

2.1.23 Interior Window.

Windows surrounding interior entrances and exits but not windows located on an exterior wall.

2.1.24 International Sanitary Supply Association (ISSA).

The leading resource for information, education, networking, and industry standards.

2.1.25 Lavatories/Latrines/Bathrooms.

A room containing commodes, urinals, toilets, partitions/stalls, washbasins, bathtubs, shower stalls, sinks, lavatories, faucets, fixtures, mirrors, floors, walls, and dispensers (soap. paper towels, toilet tissue).

2.1.26 Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements.

2.1.27 Loss of Government Property.

Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search.

• Theft.

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

2.1.28 Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.29 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.30 Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

2.1.31 Physical/Community Fitness Centers.

Physical/Community Fitness Center facilities may include a gymnasium, athletic courts, work out areas, weight rooms, showers, restrooms, locker rooms, indoor hand ball courts, whirlpool, sauna, administrative space, and storage space. Outdoor fitness/recreation facilities, indoor/outdoor swimming pools, ice- and/or roller-skating rinks, physical educational training facilities, and buildings that house a fitness center are not included.

2.1.32 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.33 Property.

All tangible property, both real and personal.

2.1.34 Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.35 Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.36 Public Traffic Areas.

Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

2.1.37 Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.38 Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.39 Quality Control.

All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.40 Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.41 Recyclable Materials.

Materials that are separated from mixed municipal solid waste for the purpose of reuse, donation, recycling, or composting, including paper, glass, plastics, metals, automobile oil, batteries, source-separated compostable materials, and sole source food waste streams that are managed through bio-degradative processes. Please see the Army QRP Handbook (May 2020 or most current) and DoDI 4715.23, Integrated Recycling and Solid Waste Management for a list of recyclable materials.

2.1.42 Sanitize.

The process that destroys or eliminates all forms of microbial life and is carried out by physical or chemical methods, which lowers the number of germs on a surface to a safe level as determined by Public Health Standards.

2.1.43 Schedule of Services

A log that includes relevant custodial cleaning task practices and the dates custodial cleaning task is be completed IAW PWS performance standards.

2.1.44 Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.45 Service Calls.

Service calls are One-Time/On-call Services for standard service requirements, such as replenishing of restroom supplies.

2.1.46 Soil.

Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both.

Mechanical soil removal is removing soil with a machine such as a vacuum cleaner.

Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor-scrubbing machine uses the chemical method to breakdown and loosen soil then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is determined by the Contractor.

2.1.47 Spill Plan.

A plan designed to identify steps to prevent a discharge of one or more hazardous substances that adversely impact, or threaten to adversely impact, human health, welfare, or the environment and requires an immediate response.

2.1.48 Spray Buffing.

Procedure to apply a light coat of wax to maintain the waxed floor after removing minor scratches and scuffmarks.

2.1.49 Spot Cleaning.

A spot is defined as approximately 12” x 12”. Carpet surfaces shall be free of removable spots, soiled traffic patterns, debris, gum, and crusted materials. Cleaning small areas of carpet by vacuuming, hot water extraction, or shampooing due to accumulation of dirt or soil on heavy traffic patterns or due to leaks or spillage on small areas of floor surface.

Spot cleaning is also removal of spots from walls, ceilings, and floors, utilizing compatible, surface appropriate, techniques and solutions.

2.1.50 Stairwell Cleaning.

Cleaning to standard of stairwells in PWS covered buildings. This process includes the cleaning of steps, landings, walls, and handrails.

2.1.51 Stripping.

The removal of floor finishes down to the flooring material. Appropriate grade synthetic nylon floor maintenance pads or brushes may be used on resilient floors. Stripping of a floor means floor surfaces are free of dirt, stains, deposits, cleaning solutions, standing water, and have a uniform appearance when dry. Stripping of floor surfaces includes utilizing procedures and equipment to prevent safety hazards.

2.1.52 Subcontractor.

One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.53 Sweep.

Process of utilizing manual brush type of device to remove dirt and debris from surfaces.

2.1.54 Trash Removal.

Trash removal with respect to custodial services includes the removal of designated trash, recyclable materials, and other debris from buildings. This includes but is not limited to wastebaskets, boxes, recycle bins or any other container used for recycling and solid waste collection to meet federal, DoD and State solid waste diversion goals.

Note: Future HQDA requirements may require personnel to remove deskside wastebasket and recycle bin contents to a centralized location (e.g.,…