PWS HST Elevator Maint (FINAL) 20260422.pdf

PERFORMANCE WORK STATEMENT

Elevator Maintenance Support

Harry S. Truman Power Plant, Warsaw, MO

1. General Information: This is a non-personnel services contract to provide Elevator Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: Provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Elevator Maintenance and Technical Support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.2 Description of the Facilities and Elevators: The Harry S. Truman Power Plant (HST) is in Warsaw, MO on the Harry S. Truman Reservoir, and Lake of the Ozarks. It has two elevators serving the industrial areas as well as administrative areas. The service elevator is a 1978 2000_lb side-traction Hollister-Whitney 430D with 6_stops. This elevator had new controls installed in 2007.

This elevator is critical for personnel access, equipment and material transportation in day-to-day operations. The Visitor’s elevator is a 1978 4000_lb overhead traction Hollister-Whitney 530H with 4_stops.

1.3 Objective: Provide maintenance services to the Government in support of maintenance and inspections of elevator systems at HST as requested.

1.4 Period of Performance: The period of performance shall be for one (1) base year of 12 months and one (1) 12-month option year. The period of performance reads as follows: Base Year, Option Year I.

1.5 Contractor Personnel: The Contractor must ensure that all personnel, whether employees or subcontractors, possess current elevator technician certifications, including but not limited to National Association of Elevator Contractors (NAEC) certification, state elevator inspector licenses where applicable, and OSHA safety training for confined space and electrical work.

1.6 Quality Assurance: The Government will evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Hours of Operation: Normal hours of operation at HST are 06:00 and 16:30 Monday through Friday excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Emergency elevator service calls may require response outside normal hours.

1.8 Place of Performance: Onsite technical support will be performed at HST with minimal disturbances. Offsite technical support (report development, documentation review, etc.) will be performed at the Contractor's place of business or other location(s).

1.9 SAFETY. All onsite technical support must be performed in compliance with the current version of the EM 385-1-1, "U.S. Army Corps of Engineer's Safety and Health Requirements Manual," ASME A17.1 Safety Code for Elevators and Escalators, and local policies/procedures including lockout/tagout procedures and confined space entry protocols.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.9.1 Furnish a site-specific Accident Prevention Plan (APP) within 30 days of contract award.

Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written.

1.9.2 Furnish an Activity Hazard Analysis within 30 days of contract award. The Activity Hazard Analysis must address all foreseeable safety concerns such as electrical safety, safety zone protection, fall protection, fire safety, personal protective equipment, signage/protective fencing, and hazardous material handling.

1.10 ANTITERRORISM/OPERATIONS SECURITY REQUIREMENT

1.10.1 The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the

Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures

1.10.2 All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA

1.10.3 All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.10.4 All contract personnel with access to critical information (as identified in the RA's OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy

1.10.5 In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.10.6 Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.11 PHYSICAL SECURITY. Safeguard all government equipment, information and property provided. At the close of each work period, equipment and materials shall be secured.

1.12 CONTRACTOR TOOLS AND EQUIPMENT: All contractor tools and equipment brought onsite are subject to inspection. Specialized elevator testing equipment must be calibrated and certified.

All electrical testing equipment must meet current safety standards.

1.13 CYBER SECURITY TRAINING. All Contractor employees, including subcontractor employees, must complete the DOD Cyber Awareness Challenge Training before accessing the OT systems, and annually thereafter. DOD 8570.01 and AR 25-2, all contractor personnel supporting cybersecurity functions shall complete appropriate training with specified timelines and attain and maintain the required IT and cybersecurity training certifications.

1.14 CONTRACTORS THAT DO NOT REQUIRE CAC BUT REQUIRE ACCESS TO A DOD FACILITY.

The contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III).

1.15 DATA RIGHTS. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 CONTRACTING OFFICER REPRESENTATIVE (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: coordinate and schedule all activities to be performed by the Contractor: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS. The Contractor agrees to attend any post award conference convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.18 SCHEDULING. The Contracting Officer’s Representative shall schedule all services performed by the Contractor under this contract. Primary communications will be via phone and/or email. The Contractor must have normal business hours Monday through Friday excluding Federal Holidays. A reasonable response time of no more than 4 business days is expected for all inquiries and requests made by the Government.

2 DEFINITIONS AND ACRONYMS.

2.1 ARCHITECTURE TYPE. The level of interconnectivity of an Operational Technology (OT) is a foundational criterion used when determining the priority of a system. The more connectivity capability, the higher the likelihood that the system can be compromised through a cyber-attack.

There are three main types of interconnections: no interconnection (OT Product, OT Subsystem), closed restricted network connection (OT Closed Restricted System), and interconnected (OT Restricted Interconnected System and OT Connected System).

2.2 Critical Infrastructure. CI is defined as, "Systems & assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters (Critical Infrastructures Protection Act of 2001)."

2.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.4 CONTRACTING OFFICER (KO). A person with authority to enter, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.6 CYBERSECURITY FUNCTION. A cybersecurity function is further defined as a user that is authorized (and therefore trusted) to perform security-relevant functions that ordinary users are not authorized to perform. Examples of these activities include, but are not limited to, creating/modifying user accounts, configuring auditing levels, configuring functionality of a device that is restricted from general users, network architecture design, and applying secure configuration to an Operating System or device.

2.7 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.8 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.9 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.10 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.11 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.12 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.14 RMF. Risk Management Framework. A structured approach is used to oversee and manage risk for an enterprise. See DOD 8510.01, and NIST SP 800-37 for information and requirements.

2.15 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have a contract with the subcontractor.

2.16 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

3 GOVERNMENT FURNISHED ITEMS AND SERVICES. The Government will provide the Contractor:

3.1 Physical Access to elevator machine rooms, electrical rooms, and related facility areas.

3.2 Current elevator system documentation, including installation drawings, maintenance records, and inspection reports.

3.3 Basic utilities (electrical power, lighting) for contractor use during maintenance activities.

Internet may not be provided.

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1 GENERAL. Furnish all supplies, tools, testing equipment, and specialized elevator maintenance equipment to perform the services described in Section 5 of this PWS.

4.2 CERTIFICATION. Possess and maintain current elevator technician certifications. Submit certification documentation within 14 days of notice to proceed.

4.3 INSURANCE. Provide comprehensive liability insurance covering elevator maintenance and repair activities. Submit proof of insurance within 14 days of notice to proceed.

4.4 EMERGENCY RESPONSE CAPABILITY. Maintain 24/7 emergency response capability for elevator entrapments and safety-related issues. Provide emergency contact information within 14 days of notice to proceed.

5 Services

5.1 Provide expertise and consulting on elevator systems maintenance, modernization, and safety compliance in industrial power generation environments.

5.2 Perform routine preventive maintenance on all elevator systems including lubrication, adjustment, testing of safety devices, and replacement of wear components.

5.3 Provide a report for every site visit, list all items that were inspected or tested and a status for the inspected items. Each item should be passed/failed and notes with what changes were made.

5.3.1 This includes, but is not limited to:

5.3.2 Clean and inspect the control cabinets

5.3.3 Check motor brake operation and clearance

5.3.4 Proper door operation on all floors with proper force

5.3.5 Replace or repair any broken lights on the elevator and on each floor.

5.3.6 Tests on elevator car phone and machinery room phone can call the control room.

5.3.7 Test the integration of the fire alarm with elevator controls.

5.3.8 Test annunciation functionality to control room.

5.3.9 Test that the fire alarm sends the elevator to the proper floor.

5.3.10 Check cables for signs of damage

5.3.11 Clean and inspect and test brakes

5.3.12 Test all safety devices for proper function

5.3.13 Clean, inspect, lubricate, and adjust all elevator components that control the operation of the elevator

5.3.14 Clean and inspect car ventilation system and verify operation

5.3.15 Clean and inspect door tracks on all doors, top and bottom etc.

5.3.16 Clean and inspect the machinery room, repair lighting as necessary.

5.4 Conduct required annual safety inspections and testing in accordance with ASME A17.1 and state regulations, including five-year full load testing as needed.

5.5 Provide (2) printed copies and (1) electronic copy of certification per elevator and keep the most recent certification posted in each elevator.

5.6 Maintain elevator system documentation including maintenance logs, inspection records, and parts replacement history and make available electronically and in the machinery rooms.

5.7 Coordinate with plant staff on elevator outages, maintenance schedules, and safety requirements.

5.8 Provide Technical Support Visits to evaluate, troubleshoot and diagnose elevators for deficiencies causing the elevators to not operate as designed.

5.8.1 Provide detailed report of deficiencies found and required repairs needed, including part numbers. Along with the detailed recommendations, provide an estimate for the required repairs to include parts and labor.

5.8.2 Any defective equipment discovered during any maintenance visit shall be repaired or replaced under the terms of existing warranties if applicable. If the warranty period(s) has expired, the Systems Contractor shall identify replacement equipment of same model/type per original installation specifications. Where a specific piece of equipment has been discontinued and/or replaced by a new model, submission of the new model or a suitable item as applicable shall be required to be submitted for evaluation and approval in writing by the government contracting officer prior to purchasing and installation. Any proposed substitute equipment shall meet the requirements of the original installation specifications for the applicable system/item. NO EQUIPMENT/PARTS ARE TO BE PURCHASED PRIOR TO GOVERNMENT APPROVAL. If the Systems Contractor installs replacement equipment, the Systems Contractor shall warrant the replacement equipment against defects in materials and workmanship, including any required parts and labor, during a one-year warranty period from date of final acceptance or first beneficial use, whichever occurs first, at no additional cost to the Government. The Systems Contractor shall not be liable for equipment damaged by improper use, negligence, or accidental acts of nature. The Systems Contractor shall also provide updates to the Operations and Maintenance (O&M) manuals for replacement equipment as needed to keep O&M manuals current.

6 APPLICABLE PUBLICATIONS (CURRENT EDITIONS). The publications listed below form a part of this contract.

6.1 U.S. ARMY CORPS OF ENGINEERS (USACE)

6.1.1 ER 25-1-113 USACE Critical Infrastructure Cybersecurity Mandatory Center of Expertise

6.2 U.S. DEPARTMENT OF DEFENSE (DOD)

6.2.1 DOD Directive 8100.02 Use of Commercial Wireless Devices, Services, and Technologies in the Department of Defense (DoD) Global Information Grid (GIG)

6.2.2 DOD Directive 8140.01 Cyberspace Workforce Management

6.2.3 DOD 8500.01 Cybersecurity

6.2.4 DOD 8510.01 Risk Management Framework (RMF) for DoD Information Technology

(IT)

6.2.5 DOD 8570.01-M Information Assurance Workforce Improvement Program

6.3 NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST)

6.3.1 NIST FIPS 140-2 Security Requirements for Cryptographic Modules

6.3.2 NIST SP 800-37 Risk Management Framework for Information Systems and Organizations

6.3.3 NIST SP 800-53 Security and Privacy Controls for Federal Information Systems and Organizations

6.3.4 NIST SP 800-82 Guide to Industrial Control Systems (ICS) Security

6.4 U.S. ARMY (DA)

6.4.1 DA AR 25-2 Army Cybersecurity

6.4.2 DA PAM 25-2-6 Cybersecurity Training and Certification Program

6.4.3 DA PAM 25-2-9 Wireless Security Standards

6.4.4 DA PAM 25-2-13 Army Identity, Credential, and Access Management and Public Key Infrastructure Implementing Instruction

6.4.5 DA PAM 25-2-14 Risk Management Framework for Army Information Technology

7 Attachments/Technical Exhibits

TECHNICAL EXHIBIT I

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Item PWS Section Performance Standard Surveillance

Method Performance Requirements 1, 4, and 5 Maintenance Support 100%

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Medium/Format Submit To Accident Prevention Plan and Activity Hazard Analysis

Within 30 days of notice to proceed

Electronic

COR

Invoice Supporting Documentation

With Invoices Electronic COR

Professional Work Products

As requested, Electronic COR

TECHNICAL EXHIBIT 3

Workload Data

ITEM NAME QUANTITY

CLIN 0001

Base Year

Monthly Maintenance Visits 12

Job

CLIN 0002

Base Year

Annual Inspections & Certification 1 Job

CLIN 0003

Base Year

Technical Support Visit 2 Job

CLIN 1001

Option Year I

Monthly Maintenance Visits 12 Job

CLIN 1002

Option Year I

Annual Inspections & Certification 1 Job

CLIN 1003

Option Year I

Technical Support Visit 2 Job