PWS HHC 191th RSG Aug 2026 1.pdf

Performance Work Statement (PWS) for HHC 191th RSG

Pre-Deployment Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform HHC 191th RSG Yellow Ribbon Reintegration Program Pre-Deployment Event Services, as defined in this PWS.

1.1.1 Objectives: Give the Soldiers and Families the tools and resources to have successful Mobilization and post the deployment. Provide a better understanding of the service provided by the G1 in the areas of finance, family readiness support, and others. Assets Service Members needs in any of the following: VA Service, scope of mental and spiritual need and resilience tools. Conduct exercise related to self-awareness, self-regulation, optimism, mental agility, strength, and Benefit to which they are eligible.

1.2 Background: Under, (FY 2008 National Defense Authorization Act, Public Law 110-181, Section 582); The Adjutant General’s Office has directed that the Families of Soldiers who deploy for 90 consecutive days be afforded the opportunity to attend the Pre-Deployment Seminar which is conducted by the Yellow Ribbon Reintegration Program. The purpose of the Yellow Ribbon Post-Deployment Seminar is to give Soldiers’ and Family members the necessary tools to enable them to strengthen their Families Before & during the deployment cycle. It is designed to assist the Soldiers and their Families with preparation for the deployment, and communication issues. The seminar will be conducted in Spanish and will incorporate the services of Military Family Life Counselors and other agencies. The audience will be divided in groups: married, singles, parents, and children. Children will be receiving the same seminar adapted by ages.

1.3 Period of Performance (PoP): The Period of Performance shall be one days (August 29, 2026).

With prior day for set up.

1.4 General Information:

1.4.1 Place and Performance of Services: Location will be within an approximate radius of 30 to 80 miles from the location of the unit, which is at Ft Allen, Juana Diaz. The contractor shall provide services between the hours of 1800hrs to 2100hrs of Friday, August 28, 2026 for set up the rooms and from 0600hrs until 1700hrs of Saturday, August 29, 2026 (last day of event).

The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 Telework: None

1.4.2 Recognized Holidays: None

1.4.3 Reserved.

1.4.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.5 Installation Access and Security Requirements. None

1.4.6 Physical Security. The contractor shall have sound security and quality standards to ensure protection of attendants to the event. The contractor shall ensure information pertaining to schedules, confirmed number of attendants, times, locations, and personnel involved is not disclosed outside the contractor personnel requiring need to know. The facilities shall take protective measures in place such as fire, emergency, and security to safeguard the safety and security of attendants during the performance of this contract.

1.4.6.1 Key Control: None

1.4.7 Special Qualifications: None

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or service acceptor), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR Overhaul 22.17.

1.4.11 Contractor Travel: Not authorized on this PWS.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Overhaul Subpart

9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AAR After Action Report AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CUI Controlled Unclassified Information DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FTE Full Time Equivalent 5 HQDA Headquarter Department of Army IA Information Assurance IT Information Technology JFHQ Joint Forces Headquarters KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid-Planning Meeting

MSR Monthly Status Report NACI National Agency Check Inquires NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States ODC Other Direct Costs OPSEC Operations Security PII Protection of Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts TAR Travel Authorization Request TBD To be determined TE Technical Exhibit WAWF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: Government provides Audio/Visual equipment for this event.

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide the meeting package and food service as described in this PWS.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contractor Security Clearance: None

5.0 Requirements: The contractor shall:

5.1 Meeting Package. The contractor shall provide four (4) conference rooms or training areas for the Event.

5.1.1 One (1) conference for the main training event for 200 attendees, one (1) conference room for child and youth activities with a capacity for up to 20 attendees, one (1) conference room for capacity up to 100 attendees for a breakout section, and one (1) conference as banquet room.

(The Banquet Room can be the same as the Main Conference Room).

5.1.2 Event location. For this event, if it is possible that the location be within an approximate radius of 30 to 80 miles from the location of the unit, which is at Ft Allen Juana Diaz PR.

5.1.3 Registration area. The contractor shall set up two (10) tables and four (20) chairs located at the front desk or near the training room for the registration processing.

5.1.4 The contractor shall have the meeting venue available for prior day set up no later than the day prior at no cost.

5.2 Reserved.

5.3 Food Services. The contractor shall provide one (1) large banquet room to accommodate 200 individuals near the session rooms. This Banquet Room can be the same as the Main Conference Room.

5.3.1 Meal Services. The contractor shall provide breakfast, breaks and lunch to attendees on Aug 29, 2026. All meal services packages must be hot buffet style. The meals offered shall consist of hot and cold options, including vegetarian and gluten-free choices and snack breaks. The Contractor shall ensure that all food is prepared and served in accordance with local health codes and that special dietary accommodations are made for individuals with vegetarian, vegan, kosher and halal requirements. Beverages, including water, juice, and/or soft drinks, shall be provided with each meal. Requests for special dietary accommodation shall be provided prior to the event during the post award coordination meeting. All meal services packages must be hot buffet style. The contractor shall reference Technical Exhibit 3 for meal service schedule.

5.3.2 Contractor shall reference Technical Exhibit 3 for meal service schedule.

5.4 Child and Youth Activities. The contractor shall provide one separate room for 20 dependents ages 6-17 years old.

5.4.1 Child and Youth Activities are subject to change depending on Service Member request.

5.4.2 Parking Service. The contractor shall provide 120 parking for attendees on August 29, 2026.

5.5 General Information.

5.5.1 The contractor must be able to make rearrangements to any increase or decrease for meals and lodgings requirements by +/- 5% within 72 hours prior the event. Any changes or adjustment will be in coordination with the USPFO Contracting Officer.

5.5.2 Post Award Conference and Minute as scheduled prior to the start of period of performance. This communication is to clarify details regarding the event.

5.5.3 Safety, Security, and Sanitary Requirements.

5.6.3.1 Compliance with Regulations. Facilities must comply with applicable parts of the Joint Travel Regulations (JTR), all applicable federal codes, the Americans with Disabilities Act (ADA), and DoD minimum antiterrorism standards.

5.6.3.2 Security and Safety. Facilities must have a 24/7 security/crisis management plan, and conference rooms, guest rooms, and guest areas should be accessible only through interior corridors for new or replacement facilities outside the installation perimeter, or at least within the fenced perimeter of the facility. Fire and emergency plans must be documented and in place and in compliance with local and federal laws and regulations.

5.6.3.3 Standard Amenities. Standard amenities include adequate parking, good illumination in public areas, and in-room features like free high-speed internet, business center services, and self-dispensing ice machines.

5.6.3.4 Guest Rooms and Guest Areas. Guest rooms and guest areas must have basic housekeeping services, active light switches, coordinated lighting, and comfortable areas. Guest rooms, when utilized, shall have a comfortable sleeping area with bedding, and storage space.

Lodging facilities should have a well-maintained curb appeal, a modest guest service area, and restrooms in public areas.

5.6.3.5 Sanitary Conditions, Housekeeping and Cleaning. Facilities shall be in good appearance and well maintained, adhering local and federal safety and sanitary conditions requirements and conformance with commercial practice, free of debris, trash, spoilage, or any other unsanitary conditions that may pose a risk to attendants. Facilities must be maintained to prevent the entrance or harborage of rodents, insects, or other vermin. Receptacles for solid or liquid waste must be constructed to prevent leakage, allow thorough cleaning, and be maintained in a sanitary condition. Entryways must be clean and in good repair, with tight-fitting, doors. Restrooms must have handwashing sinks with soap and running water, single-use towel dispensers, and trash cans or air dryers.

6.0 Applicable Publications.

Publication

(Chapter/Page) Date of

Publication Mandatory (M) or Advisory (A)

Website

Federal Acquisition Regulation M https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation

Supplement M http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) M https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020)

A http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 A http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 A https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative

09/09/14 (Change 1:

A https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/

Guidance for Issuing the Common Access Card (CAC)

05/04/2018)

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 M https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019

M https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 M https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020

A https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

A https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

A https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 A https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance

04/04/2019

M http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security

09/26/2014 M http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism

12/09/2019 M http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 A http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

6.1 Applicable Forms. Not used.

https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Meeting Package

a. Conference rooms availability

b. Layout

c. Appropriate conference rooms

d. Reasonable space to walk without interrupting the activity.

98% Daily

5.3 Food

Services

a. Large banquet room

b. Banquet room close to the meeting rooms

c. Validate meal schedule

d. Meals Quality.

98% Daily

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/ Format

Submit To

1.4.9 Identification

of Contractor Employee

At all times during event

1 Electronic Submission

COR or Service acceptor

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Breakfast 0700 - 0800 hours 200

2 Break 1000 - 1020 hours 200

3 Lunch 1200 - 1300 hours 200

4 Break 1430 - 1445 hours 200