PWS Helicopter Maintenance Service 20260605.pdf

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USCG Air Station Kodiak Helicopter Maintenance Services
Solicitation number
20270PR260001476
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Performance Work Statement Summary

This Performance Work Statement (PWS) establishes the requirements for helicopter maintenance services at United States Coast Guard Air Station Kodiak in Kodiak, Alaska, effective June 5, 2026. The contract covers maintenance support for H-60 Jayhawk medium-range recovery helicopters, with the current fleet of six aircraft expanding to nine by summer 2026, resulting in a 33% increase in required maintenance workload. The Contractor shall provide trained and qualified personnel to perform scheduled and unscheduled aircraft maintenance, repair and maintenance of aircraft systems and subsystems, all flight inspections, and structural repairs on the H-60s as identified. Services include pre-flight, through-flight, and post-flight inspections; mechanical, electrical, and hydraulic system repairs; functional testing and troubleshooting; and post-assembly checkout of overhauled and modified aircraft.

The Contractor must staff an onsite Project Manager with a minimum of ten years' program or project management experience, an Aircraft Mechanic I, and an Aircraft Mechanic II. All personnel must be U.S. citizens, fluent in English, capable of obtaining a Secret security clearance, hold current Airframe and Power Plant (A&P) licenses with recent aircraft mechanic experience, and obtain Common Access Cards (CAC) prior to commencing work. The contract includes a one-year base period with two optional one-year renewals and compensates the Contractor on a firm-fixed-price monthly basis for a standard 40-hour work week, though work hours may extend beyond standard schedules to support USCG operational requirements. Contractor personnel are permitted a maximum 15-calendar-day break in services for replacements, with daily rate deductions applied to monthly invoices for positions vacant beyond 30 days. Required insurance includes Workers' Compensation, General Liability ($200,000 per person/$500,000 per occurrence), and Automobile Liability with identical coverage limits. Monthly activity reports are due by the 10th of each month, documenting personnel roster, work completed, late or unfinished work, unsatisfactory work, and unresolved issues.

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File Type Posted
PWS Rev 1 with tracked changes.pdf PDF
HMS Site Visit Presentation 20260722.pdf PDF
Questions_Responses FINAL 20260731.pdf PDF
Solicitation Amendment 1 20260731.pdf PDF
Site Visit Attendance List.pdf PDF
WD 2015-5687.pdf PDF
Questions_Responses.xlsx XLSX spreadsheet
Solicitation Attachment 20260709.pdf PDF

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Performance Work Statement

Helicopter Maintenance Services

(HMS)

For:

United States Coast Guard, Air Station Kodiak

Kodiak, Alaska

June 5, 2026

PR 20270PR260001476

HELICOPTER MAINTENANCE SERVICES (HMS)

PERFORMANCE WORK STATEMENT (PWS)

1. Project Title

United States Coast Guard (USCG) Air Station Kodiak Helicopter Maintenance Services (HMS)

1.1. Background.

The H-60 Jayhawk is the United States Coast Guard’s (USCG) Medium Range Recovery (MRR) helicopter and the sole Search and Rescue helicopter stationed at Air Station Kodiak, Alaska. Air Station Kodiak is the

Coast Guard’s primary Arctic Region Search and Rescue (SAR) unit, and holds the responsibility to manage the aircraft maintenance, personnel, and facilities at three Forward Operating Locations (FOLs) across the 4 million square mile Arctic Region. AIRSTA Kodiak currently has six (6) H-60 Jayhawks assigned, with plans to expand to a footprint of nine (9) by summer of 2026. With the growth of three additional H-60's, Air Station

Kodiak will be required to maintain multiple aircraft in a B-0 or B-2 SAR readiness posture in Kodiak and various deployed locations and incur an increase 33% increase in required maintenance. This supplemental maintenance support is crucial to ensure Air Station Kodiak can successfully continue to support the dynamic operations associated with Search and Rescue within the Arctic Region.

1.2. Scope

For the entire duration of this contract, the Contractor shall provide trained and qualified personnel to perform the required Helicopter Maintenance Services at USCG Air Station Kodiak, and all support necessary to meet the requirements listed in this PWS. Examples of support include, but are not limited to, scheduled and unscheduled aircraft maintenance, repair and maintenance of aircraft systems and sub-systems, all flight inspections, inspection, overhaul, repair, and potentially other cosmetic and mechanical issues of the H-60s as they are identified.

1.3. Contracting Officer’s Representative (COR)

The COR will act as the COR for technical matters only, providing technical direction and discussion as necessary with respect to this PWS, monitoring the progress and quality of the Contractor performance.

1.3.1. The COR is not the Contracting Officer (KO) and does not have the authority to take any action, either directly or indirectly, that would change pricing, quantity, quality, place of performance, delivery schedule, personal services, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the PWS in the contract.

1.3.2. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall notify the KO in writing. No action shall be taken by the Contractor (under such direction) unless the KO has issued a contractual change or otherwise resolved the issue.

1.3.3. The COR(s) will be assigned at contract award or when required. A COR appointment letter will be sent to the Contractor with the name of the COR(s).

2. Applicable Documents/Directives

The Contractor will have access to Government owned technical documents throughout the period of performance of this contract. Applicable documents will include USCG aircraft maintenance policies and procedures, technical manuals and Maintenance Procedure Cards (MPC). All required publications and their current versions are compiled in the USCG Intranet in the Aviation Technical Information Portal (ATIP) and accessible with CAC card issuance and CG network access.

PERFORMANCE WORK STATEMENT (PWS)

3. Performance Requirements

The performance requirements and standards will set forth the expected outcomes (objectives) of the contract, the service(s) required of the Contractor to attain the objectives, a series of performance standards per requirement, and a Quality Assurance Surveillance Plan (QASP) that describes how the government will survey, observe, test, evaluate and document the Contractor’s performance in meeting the critical performance standards identified in the PWS. The QASP is not an exclusive remedy and the inclusion of the

QASP does not preclude the Government from using other remedies available by law or contract terms, including reduction in payment or termination of services in accordance with (IAW) any contract clause.

3.1. Contractor Personnel

All services provided under this PWS shall be performed by Contractor employees fully qualified in the relevant profession, trade or field, and holding any licenses required by law. The Contractor shall maintain records for all personnel hired under this contract. At a minimum, the Contractor shall maintain records that document that personnel hired met the minimum qualifications of the position prior to commencing work.

These records shall be made available to the Contractor or designee upon request.

The Contractor shall provide personnel with the following minimum capability:

• Ability to read, write, speak, and understand English fluently.

• Shall be citizens of the U.S.

• Ability to potentially obtain and maintain a Secret security clearance.

• Ability to obtain a Common Access Card (CAC)

• Hold a current Airframe and Power Plant (A&P) license and proof of recent aircraft mechanic experience within the last twelve (12) months.

• Only applicable to Aircraft Mechanic I and Aircraft Mechanic II positions.

All Contractor personnel shall be in place on the first day of contract performance. A CAC is required prior to commencement of services in support of this contract and additionally to access USCG standard computer workstations and multiple CAC enabled information systems to include Aviation Technical Information

Portal (ATIP) and the Aviation Logistics Maintenance Information System (ALMIS).

3.1.1. Replacement of Personnel

The Contractor will be permitted a break in services rendered for a period not to exceed fifteen (15) calendar days, unless otherwise negotiated, whether the requirement for removal or replacement of personnel is at the request of the Government or the Contractor. It is recognized that when replacements, transfers, and reassignments of Contractor personnel are made for the convenience of the Contractor, all costs incurred will be at Contractor’s expense. Replacements, transfers, and reassignments of Contractor personnel are deemed to be at the convenience of the Contractor when:

• Replacement of Contractor personnel is required because of voluntary or involuntary termination of employment with the Contractor.

• Contractor personnel are incapacitated due to injury or illness for a period in excess of thirty

(30) days, or the death of Contractor personnel.

• Replacement or transfer of Contractor personnel is initiated at the request of the Contractor.

• Replacement or transfer of Contractor personnel is required due to termination of the contract/task order for default.

Any position on this contract that is vacant beyond the permitted break in service may result in a deduction taken from the monthly invoice. The formula will be a reduction at a daily rate, established by dividing the

PERFORMANCE WORK STATEMENT (PWS)

monthly rate by the number of work days in the period. The daily rate deduction will begin on the thirty-first

(31st) calendar day after the position is vacated and may be deducted for each workday thereafter that the position is vacant.

3.1.2. Project Manager

The Contractor shall provide an onsite Project Manager who shall be responsible for all Contractor work performed under this contract. The Project Manager shall be a single point of contact for the KO and the

COR. The Project Manager shall have a minimum of ten (10) years’ experience in Program or Project

Management. The Contractor shall provide an Alternate Project Manager in the absence of the Project Manager.

This role may be filled by the contractor’s onsite staff, provided they have the requisite knowledge and experience necessary to act in the role.

4. Contractor Personnel Tasking

4.1. The Aircraft Mechanic I will receive tasking verbally and/or via email from the Project Manager, with oversight and clarification provided by the USCG’s maintenance shift supervisor, engineering officer, or watch captain, when necessary. The Aircraft Mechanic I shall perform the following tasks:

4.1.1 Perform all scheduled and unscheduled maintenance, including heavy maintenance.

4.1.2 Perform pre-flight, thru-flight and post-flight inspections IAW applicable MPCs.

4.1.3 Repair and maintain various mechanical, electrical, and hydraulic systems on the MH-60.

4.1.4 Repair and maintain various electrical, communication, navigation, and flight systems, sub-systems, and equipment.

4.1.5 Repair and maintain structural, power plant, and rotor systems.

4.1.6

Perform flight line maintenance of assigned and transient operational aircraft, including functional testing, troubleshooting, and repairing all airframe mechanical systems, or post assembly checkout, adjustment, and repair of overhauled and modified aircraft to prepare for and correct deficiencies found on functional flights.

4.1.7 The mechanic will be required to follow work orders, as assigned.

4.1.8 Check a variety of complex technical guides to ensure they include up-to-date changes.

4.1.9 Report errors and poorly presented or confusing information to the designated shift supervisor for resolution.

4.1.10 Demonstrate or explain proper techniques, method of operation, and safety practices.

4.1.11 Observe performance and work with the employee, leader, or supervisor to resolve problems.

4.1.12 Maintain a clean and safe work area.

4.1.13 Clean, lubricate, and maintain tools and equipment.

4.1.14 Transport, store, or use hazardous wastes and HAZMAT during operations.

4.1.15 Perform MPC steps and accurately complete MPC forms.

4.1.16 Accurately input data into ALMIS or maintenance logs books, as directed by the designated shift supervisor.

4.2. The Aircraft Mechanic II will receive tasking verbally and/or via email from the Project Manager, with oversight and clarification provided by the USCG’s maintenance shift supervisor, engineering officer, or watch captain, when necessary. The Aircraft Mechanic II shall perform the following tasks:

4.2.1 Perform all scheduled and unscheduled corrosion related maintenance.

PERFORMANCE WORK STATEMENT (PWS)

4.2.2 Perform all Aviation Logistics Center (ALC) approved structural and composite repairs.

4.2.3 Repair and maintain various mechanical, electrical, and hydraulic systems on the MH-60.

4.2.4 Repair and maintain various electrical, communication, navigation, and flight systems, sub-systems, and equipment.

4.2.5 The mechanic will be required to follow work orders, as assigned.

4.2.6 Check a variety of complex technical guides to ensure they include up-to-date changes.

4.2.7 Report errors and poorly presented or confusing information to the designated shift supervisor for resolution.

4.2.8 Demonstrate or explain proper techniques, method of operation, and safety practices.

4.2.9 Observe performance and work with the employee, leader, or supervisor to resolve problems.

4.2.10 Maintain a clean and safe work area.

4.2.11 Clean, lubricate and maintain tools and equipment.

4.2.12 Transport, store, or use HAZMAT during operations.

4.2.13 Perform MPC steps and accurately complete MPC forms.

4.2.14 Accurately input data into ALMIS or maintenance logs books, as directed by the designated shift supervisor.

4.3. Inspection and Acceptance Criteria

All work is subject to Government Quality Assurance (QA) review in process and upon completion for compliance with requirements, instructions, specifications, shop practices, and procedures. Any work that is considered unsatisfactory shall be corrected at no additional cost to the USCG. Work will not be accepted by the Government until the QA inspector considers all work complete.

4.4. Performance Standards

Performance Standards establish the expected levels of performance and Acceptable Quality Levels (AQL) the Contractor is required to meet. A QASP will be used by the government to monitor performance standards and objectives.

4.5. RESERVED

4.6. Utilizing Electronic Mail (E-Mail)

When Contractor personnel send E-mail as part of their contract performance or related contract matters, they shall include their first and last name, E-mail address, and the name of their employer. Contractors that have access to Government email and other on-line systems shall have user IDs that call attention to their special status (by indicating Contractor, or the company name, for example, after their given name in the user ID on the system). The use of E-mail is for bona fide business only. In the event of violation of this provision, the USCG will take appropriate action IAW federal law, such as Title 18 U.S.C. 1030 et seq.

The COR or Alternate COR shall ensure that accounts established in Government E-mail systems for prime or Subcontractor personnel shall identify individuals as Contractor personnel in the address book display and on the individual’s E-mail. Detailed properties for the account shall include the name of the individual’s employer and the name of the customer for the contract. The USCG’s information assurance security officer that established the account shall be notified immediately when a Contractor employee is no longer performing duties that require an account in the Government E-mail system.

4.7. Required Insurance

The Contractor shall procure and maintain insurance during the entire period of performance under this contract. The following minimum insurance is required:

PERFORMANCE WORK STATEMENT (PWS)

• Worker’s compensation and Employer’s Liability: As required by applicable Federal and State worker’s compensation and occupational disease statutes.

• General liability: Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $200,000 per person for bodily injury and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

• Automobile Liability Insurance: Written on the comprehensive form of policy of at least $200,000 per person for bodily injury and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Prior to commencement of work hereunder, the Contractor shall furnish to the KO a certificate verifying required insurance above. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the

Government shall not be effective until thirty (30) days after written notice has been given and approved by the KO.

5. Deliverables and Delivery Schedule

5.1. Kick-Off/Phase-in Meeting

The Contractor shall attend a Kick-Off/Phase-in Meeting with the KO and the COR at least 30 days before the period of performance start date. The purpose of this meeting, which will be chaired by the KO, is to discuss technical, administrative, and contracting objectives of this contract and in support of this PWS. The meeting will be held at the Government’s facility at Air Station Kodiak.

5.2. Monthly Activity Report

The Contractor shall submit a monthly activity report to the COR consisting of:

• Current personnel roster

• Status of any personnel changes incurred during performance period.

• An overview of the work successfully completed during the month.

• Any late or unfinished work due during the month.

• Any work that is considered unsatisfactory by the Government QA inspector during this period.

• All unusual problems, issues reported, or unresolved issues encountered by the Contractor during the period of performance.

The Monthly Activity Report is due NLT the 10th of each month. The contractor and the government will collaborate to develop the format of this report.

5.3. RESERVED

6. Government Furnished Equipment (GFE) and Government Furnished Property (GFP)

The Government will furnish limited Equipment and Property as described in Section 6.1 and Section

6.2. The use of all property is authorized only for official Government business and shall only be used in the performance of this contract. The Contractor shall return all furnished equipment to the Government in the same condition as received, fair wear and tear excepted. Please see the FAR clause 52.245-1, “Government

Property”, as included in the contract terms and conditions, for more information.

6.1. GFE

PERFORMANCE WORK STATEMENT (PWS)

The USCG will provide all necessary tools and Ground Support Equipment (GSE) to be used by the contract employees. These items shall be maintained IAW with all applicable local unit and USCG instructions and procedures.

6.1.1. In the event that a tool is lost or is identified as missing, immediate notification shall be made IAW existing Air Station Kodiak instructions (as applicable). Should the tool not be located, the COR shall be notified and will submit a report to the Contractor within two (2) business days of the discovery. The

Contractor shall reimburse the Government for the cost of the replacement of the tool.

6.2. GFP

The Government will provide suitable workspace (including hangar and desk space), adequate furniture, some consumables, and reasonable access to telecommunications devices and computer equipment for the technical representative at no cost to the Contractor provided that:

• Contractor employees use the telecommunications devices long distance services for bona fide business only.

• The workspace, office furniture, and office equipment, used by the Contractor employees sustain only damages attributed to normal wear and tear.

• If damages are sustained that are determined to exceed the limits that exceed normal wear and tear, the COR will submit a report to the Contractor. The Contractor shall reimburse the Government for replacement costs of the office furniture and/or repair of the workspace.

7. Contract Requirements

7.1. Period of Performance

The anticipated period of performance for this contract includes one (1) one-year base period, and if exercised, two (2) one-year option periods.

7.2. Place of Performance

The primary place of performance will be USCG Air Station Kodiak, Kodiak, Alaska. The contractor may be required to perform work at other locations, when necessary.

The Government reserves the right to require Contractor personnel to “sign-in” upon entry and “sign-out” upon departure from the Government facilities. Certain Government agencies may have security requirements, which necessitate the use of building access passes. No direct charges to any order or order issued under a contract may be made for personnel or facility security clearances.

7.3. Travel

As directed by the KO, the Contractor may be required to travel to various locations to effectively perform the requirements of this contract. The Government will reimburse the Contractor for reasonable and allowable travel and subsistence costs incurred by the Contractor in performance of the contract. Any travel commenced without KO approval is fully the responsibility of the Contractor and will not be authorized for payment.

7.3.1. The Contractor shall be responsible for obtaining written approval from the KO or COR, providing a travel request form fourteen (14) business days PRIOR to the start of any required travel, unless otherwise directed by the KO. The Contractor shall work in conjunction with the KO or the COR(s) to prepare a travel budget at the COR’s request, including the number of travelers, the expected travel length, daily expenses, etc.

Only travel completed more than fifty (50) miles outside of the standard work sites will be reimbursed by the

PERFORMANCE WORK STATEMENT (PWS)

USCG. Travel completed without prior KO or COR approval, or travel that differs from what has been authorized by the COR or KO, will not be reimbursed.

7.3.2. The Contractor agrees, in the performance of necessary travel, to use reasonable and prudent judgment when making travel arrangements, ensuring compliance with the Federal Travel Regulations and minimizing expense to the maximum extent practical.

7.3.3. Any travel costs that exceed the applicable per diem rates for the location of the required travel not approved by the KO prior to the commencement of travel, will not be reviewed or approved post travel. The

Contractor is responsible for all additional costs that exceed the agreed upon travel costs. Hotel rates and hotel tax amounts will be adjusted to reflect the General Services Administration travel per diem rates authorized for the location of approved travel.

7.4. Travel Reimbursement

The travel reimbursable herein includes only the travel (commercial carrier, or private automobile or auto rental) performed for the Contractor’s typical work location to the site of work, between the sites of work, and from the site of work to the Contractor’s typical work location. Travel performed for personal convenience

(including daily travel to and from work) will not be reimbursed hereunder.

7.4.1. To be reimbursed for travel, the Contractor shall invoice for travel NLT the end of the month immediately following completed travel. If travel exceeds 21 days (3 weeks), the contractor shall invoice for the initial 21-day period, and every 21-day period after. Travel shall be reimbursed on a cost basis exclusive of any fee, including, but not limited to, nominal General and Administrative costs. The Contractor’s invoices shall include the receipts or other evidence substantiating actual costs incurred for authorized travel. The documentation shall include, but is not limited to, legible copies of all receipts on letterhead (such as lodging, car rental, airline tickets, parking, tolls, etc.). Receipts shall not be submitted with the invoice for payment, but only to the COR and Contract Specialist for approval/confirmation.

7.4.2. No travel time shall be charged for work performed on the Kodiak Island Road system. Potential travel to surrounding Kodiak Island villages will be considered on a case-by-case basis. Per diem for travel on work assigned under this contract will be reimbursed to employees consistent with company policy, but not to exceed the amount authorized in the Federal Travel Regulations.

7.5. Work Hours

The Government will pay a firm-fixed price on a monthly basis for performance of this entire PWS (reference

Schedule of Supplies/Services). The Government expects a normal 40-hour work week, eight (8) hours a day, five (5) days a week for Contractor employees, however, the contractor has the responsibility for any schedule considerations of their employees.

Contractor employees at Air Station Kodiak shall comply with a start time between 0645 - 0800 local time, Monday through Friday. The Contractor may work with the COR to adjust the workday to align with the shift section and workload. In order to support the USCG’s operational schedule and aircraft availability, the work hours for the Contractor employees under this contract may fall outside of the standard eight (8) hour day, Monday through Friday, and may include weekends and occasionally night work. Contractor employees shall work no more than forty (40) hours per week (from Sunday to Saturday) unless the government agrees to any overtime premiums, in advance. The Contractor shall comply with all federal and state employment laws.

The COR will attempt to notify the Contractor a minimum of fourteen (14) days prior to changes in the standard work schedule. However, due to the USCG’s ever-changing operational schedule, the fourteen (14)

PERFORMANCE WORK STATEMENT (PWS)

day notice may not always be possible.

7.6. Federal Holidays

The Federal Government recognizes the following holidays: New Year’s Day, Birthday of Martin Luther

King, Jr., Washington’s Birthday (i.e., President’s Day), Memorial Day, Juneteenth National Independence

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and/or any other day designated by the President’s Proclamation. Government COR, Quality Assurance and other oversight functions will not be available for these days. Any work requiring this oversight will not be authorized, unless otherwise agreed upon by the Government, and the appropriate personnel being present for performance of this work.

7.7. Unit Shutdowns

Unit shutdowns may be planned or unplanned. During a unit shutdown, Air Station Kodiak is closed for business, and Contractors may not be allowed onsite. Planned unit shutdown days will be determined in advance by the Air Station Kodiak Command. Unplanned unit shutdown time (i.e., inclement weather, etc.), not normally exceeding twenty (20) hours per employee per year, will occur on an as needed basis. The

Contractor will be notified as soon as possible of any unit shutdown times; however, during times of inclement weather, Contractors will be advised to monitor the inclement weather number at (907) 539-6016, the Air Station Operational Duty Officer for information on unit shutdowns. The USCG’s primary method to notify personnel of base shutdowns due to inclement weather is through the USCG Alert Warning System.

In the event of an earthquake or tsunami warning, all contractor employees must abide by evacuation instructions, including a potential requirement to assemble at a single checkpoint for accountability.

8. Worksite Conditions

Work areas are in hangars, inside and/or outside, and are subject to noise, dust, heat, cold, and inclement weather. Inside areas are usually adequately lighted, ventilated, and heated. Exposure to the possibility of cuts, burns, shocks, strains, abrasions, bruises, falls, broken bones, and eye or skin irritation. Unpleasant conditions from dirt, solvents, fuel, toxic fumes, grease, and gases may be present. Floor surfaces may be wet, oily, or slippery. The Contractor shall provide all site safety gear for the worksite, including all appropriate PPE required to comply with all federal, state, and local worker safety requirements. PPE includes, but is not limited to, ear plugs, face shields, gloves, safety shoes, safety glasses, and steel-toed shoes. Air-breathing equipment, hats, gloves, and coveralls may be required when working with HAZMAT.

9. Environmental, Safety, And Occupational Health

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the OSHA (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any USCG Instructions as applicable, and the protection of their employees. Note: USCG Instructions are annotated because many of the USCG standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all Subcontracts/Subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the KO and the Contractor.

The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. Areas where exposures are expected to exceed the permissible exposure limits set by 29

CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of

PERFORMANCE WORK STATEMENT (PWS)

dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards.

The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the KO. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all PPE (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

10. Security

Contractor access to classified information is not currently required under this contract. However, Contractor access to SBU/FOUO is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination IAW the DHS MD 11042.1, Safeguarding SBU/FOUO

Information. The Contractor shall ensure that all Contractor staff complete and file a non-disclosure agreement (DHS Form 11000-6) with the COR.

DHS's policies and procedures on Contractor personnel security requirements are set forth in various MDs.

MD 11042.1, Safeguarding SBU/FOUO Information describes how Contractors must handle SBU information. MD 4300.1, entitled Information Technology Systems Security, and the DHS Sensitive Systems

Handbook, prescribe the policies and procedures on security for Information Technology resources.

Compliance with these policies and procedures, any replacement publications, or any other current or future

DHS policies and procedures covering Contractors specifically, is required in all contracts that require access to facilities, IT resources or sensitive information. The Contractor shall not use or redistribute any DHS information processed, stored, or transmitted by the Contractor except as specified in the contract. All hardware, software, and services provided must be compliant IAW 140-01 Information Technology Systems

Security and the DHS Sensitive Systems Handbook 4300A.

11. Invoicing

11.1. Invoicing Instructions

The contractor shall submit proper and accurate monthly invoices through the Invoice Processing

Platform (IPP), with a copy provided to the KS/KO and the COR with any required supporting documentation. Invoice payments are processed by the USCG Finance Center.

Failure to provide the required information shall be cause for rejection/return of the invoice.

12. PWS Acronym List

A&P Airframe and Power Plant AET Avionics Electrical Technician

ALC Aviation Logistics Center ALMIS Aviation Logistics Management Information System

ALSE Aviation Life Support Equipment AMT Aviation Maintenance Technician

PERFORMANCE WORK STATEMENT (PWS)

AQL Acceptable Quality Levels

ATC Aviation Training Center ATIP Aviation Technical Information Portal CAC Common Access Card

COR Contracting Officer's Representative

CPARS Contractor Performance Assessment Reporting System

DHS Department of Homeland Security

FAR Federal Acquisition Regulation

FOUO For Official Use Only

GFE Government Furnished Equipment GFP Government Furnished Property

GSE Ground Support Equipment HAZMAT Hazardous Waste and Material IAW In Accordance With

KO Contracting Officer MD Management Directive

MPC Maintenance Procedure Card

NLT No Later Than

OEM Original Equipment Manufacturer OSHA Occupational, Safety, and Health Act PPE Personal Protective Equipment PRS Performance Requirement Summary

PWS Performance Work Statement QA Quality Assurance

QASP Quality Assurance Surveillance Plan

RWAI Rotary Wing Air Intercept SBU Sensitive But Unclassified

U.S. United States

USCG United States Coast Guard

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