PWS-_HAVO_Eruption_Debris_Clean_Up_Phase_II.docx

PERFORMANCE WORK STATEMENT (PWS)

for

DEBRIS REMOVAL – PHASE II

HAWAII VOLCANOES NATIONAL PARK

LOCATION: HAWAII VOLCANOES, HI

Aug 18, 2026

Prepared by: Alvin Asato National Park Service (NPS) Contracting Operations (ConOps) West

1.0 BACKGROUND

Hawaiʻi Volcanoes National Park (HAVO) has experienced volcanic activity that has resulted in the accumulation of tephra, volcanic ash, cinders, rocks, Pele’s hair (fine strands of volcanic glass), and related volcanic debris on park buildings and developed areas. Volcanic debris presents operational, safety, and maintenance concerns. Accumulated materials can damage roofing systems, clog drainage features, abrade equipment, create slip hazards, and pose respiratory, eye, and skin-contact risks if disturbed improperly.

The National Park Service (NPS) previously awarded a contract to remove volcanic debris from a portion of the affected buildings. This requirement is Phase II of the volcanic debris removal effort and covers cleaning and debris removal from the remaining designated buildings, assets, and associated surfaces identified in the contract documents. Buildings or work completed under the previous debris removal contract are excluded unless expressly identified in the contract documents.

1.1 SCOPE OF WORK

1.1.1 General Scope

The Contractor shall provide all labor, supervision, management, equipment, tools, materials, transportation, personal protective equipment (PPE), and incidentals necessary to perform the volcanic debris removal and cleaning services described in this PWS.

The work may involve tephra, volcanic ash, cinders, Pele’s hair, moss, and other surface accumulation. The Contractor shall use methods appropriate for the material and surfaces being cleaned and shall perform the work in accordance with the safety, site protection, and resource protection requirements of Section 4.0.

Task 1 is the base requirement. Tasks 2 through 4 are optional work and shall be performed only when exercised in writing by the Contracting Officer (CO). Direction from the Contracting Officer’s Representative (COR), onsite Government Point of Contact (POC), or other Government personnel does not authorize optional work or changes to contract price, scope, or period of performance.

1.1.2 Task 1 – Roof, Gutter, Downspout, and PV/Solar Panel Cleaning – Base Requirement The Contractor shall remove volcanic debris and clean designated roofs, gutters, downspouts, and PV/solar panels associated with the buildings identified for work. Roofing systems may include flat, low-slope, and pitched roofs and may contain varying roofing materials, coatings, flashing, penetrations, drainage components, and mounted equipment.

The Contractor shall:

· Remove tephra, volcanic ash, cinders, Pele’s hair, moss, and other surface buildup identified for removal. Cleaning shall not be limited to loose debris when accumulated or adhered material can reasonably be removed using appropriate cleaning methods without damaging the underlying surface.

· Use cleaning methods, equipment, tools, and pressure levels appropriate for the roofing materials, coatings, gutters, drainage components, PV/solar panels, and other surfaces being cleaned.

· Clean gutters and flush downspouts as necessary to remove volcanic debris and other material identified for removal and leave drainage paths free of blockage upon completion.

· Collect and clean up volcanic debris and other material that falls or is displaced to the ground as a result of roof, gutter, downspout, or PV/solar panel cleaning.

· Place collected or displaced volcanic debris in nearby Government-designated areas within the park, as directed by the onsite Government POC. Debris shall not be left in piles, drainage paths, roadways, walkways, or other locations where it may create a safety, operational, or environmental concern.

· Upon completion, leave designated roofs, gutters, downspouts, and PV/solar panel surfaces free of visible volcanic debris, moss, and other buildup required to be removed under this PWS.

1.1.3 Task 2 – Exterior Building Cleaning – Option 1

If exercised in writing by the CO, the Contractor shall clean designated exterior building surfaces to remove volcanic debris, dirt, and related surface accumulation identified for removal.

Exterior surfaces may include siding, walls, trim, exterior structural surfaces, and other designated building components.

The Contractor shall:

· Use cleaning methods, equipment, cleaning products, and pressure levels appropriate for each surface.

· Avoid directing pressurized water into building openings, electrical equipment, vents, gaps, joints, or other locations where water intrusion or damage could reasonably occur.

· Collect and clean up debris displaced to adjacent surfaces or the ground as a result of the Contractor’s work.

· Upon completion, leave designated exterior surfaces free of volcanic debris and other accumulation identified for removal.

1.1.4 Task 3 – Paved and Hardscape Surface Debris Removal – Option 2 If exercised in writing by the CO, the Contractor shall remove volcanic debris from designated paved and hardscape areas associated with the buildings or locations identified for work. Areas may include roads, parking areas, sidewalks, walkways, concrete pads, paved entrances, and other designated hardscape surfaces.

The Contractor shall:

· Remove accumulated volcanic debris using methods appropriate for the surface and site conditions.

· Conduct collection activities in a manner that minimizes unnecessary airborne dispersion and redistribution of fine volcanic material.

· Avoid pushing, blowing, washing, or otherwise relocating volcanic debris into storm drains, drainage systems, building openings, or areas not designated for debris placement.

· Collect and relocate removed volcanic debris to nearby Government-designated areas within the park, as directed by the onsite Government POC.

· Coordinate work affecting roads, parking areas, sidewalks, or visitor access with the onsite Government POC.

· Upon completion, leave designated paved and hardscape surfaces free of loose volcanic debris associated with the accumulation being removed.

1.1.5 Task 4 – Landscaped and Turf Area Debris Removal – Option 3 If exercised in writing by the CO, the Contractor shall remove volcanic debris from designated landscaped and maintained grounds associated with the buildings or locations identified for work. Areas may include grass, turf, planting beds, maintained landscape areas, and other Government-designated grounds.

The Contractor shall:

· Remove volcanic debris using methods appropriate for the affected vegetation and ground surface.

· Minimize unnecessary disturbance of soil, turf, vegetation, and redistribution or airborne dispersion of volcanic material.

· Collect and relocate removed volcanic debris to nearby Government-designated areas within the park, as directed by the onsite Government POC.

· Upon completion, leave designated landscaped and maintained areas free of the volcanic debris accumulation identified for removal, recognizing that complete removal of fine volcanic particles embedded within soil, vegetation, or natural materials may not be practicable without damaging the underlying area.

1.1.6 Work Boundaries

Unless otherwise identified in the PWS, Price Schedule/building list, facility maps, or other contract documents, the work area associated with each designated building shall generally extend approximately halfway between that building and the nearest adjacent building or to another physical or operational boundary identified by the Government.

The onsite Government POC will identify or confirm applicable work boundaries before work begins when clarification is necessary. Such clarification is intended only to identify the location of work already required by the contract and does not authorize an increase or decrease in contract scope, price, or period of performance.

Any change to contractual scope, price, or period of performance must be authorized in writing by the CO.

1.1.7 Existing Conditions and Site Familiarization

Offerors are strongly encouraged to attend any Government-scheduled site visit and are responsible for considering reasonably observable site conditions, access limitations, building configurations, roof types and slopes, existing utilities and equipment, PV/solar installations, terrain, staging limitations, and other conditions that may affect performance when preparing their quotations.

Submission of a quotation constitutes acknowledgment that the Offeror has considered the information provided by the Government and those site conditions that were reasonably observable or otherwise ascertainable before quotation submission.

Nothing in this paragraph transfers to the Contractor responsibility for latent or concealed conditions that could not reasonably have been identified before performance, nor does it authorize a change to the contract price, scope, or period of performance without written authorization from the CO.

1.1.8 Scope Exclusions

Unless specifically identified elsewhere in the contract, the scope does not include repairs, replacement, restoration, resurfacing, repainting, electrical work, PV/solar system servicing, landscaping restoration, soil remediation, irrigation repair, or other work beyond the cleaning and volcanic debris removal services described in this PWS. This exclusion does not relieve the Contractor of responsibility for Contractor-caused damage under Section 4.5.

1.2 DEFINITIONS AND ABBREVIATIONS

Contracting Officer (CO): The duly authorized Government official with authority to enter into, administer, modify, and/or terminate the contract and make related determinations and findings on behalf of the Government. Only the CO may bind the Government contractually or authorize changes to contract price, scope, period of performance, or other terms and conditions.

Contracting Officer’s Representative (COR): An individual designated in writing by the CO to perform specified technical or administrative functions related to the contract. The COR may monitor performance and coordinate day-to-day technical matters within the authority stated in the COR appointment letter but may not change contract price, scope, period of performance, or other terms and conditions.

Onsite Government Point of Contact (POC): A Government representative designated to assist with onsite coordination, including identification of work locations, Government-designated debris placement areas, access, and operational coordination. The onsite Government POC does not have authority to change contract requirements, price, scope, or period of performance.

Abbreviations:

· CO – Contracting Officer

· COR – Contracting Officer’s Representative

· HAVO – Hawaiʻi Volcanoes National Park

· NPS – National Park Service

· OSHA – Occupational Safety and Health Administration

· POC – Point of Contact

· PPE – Personal Protective Equipment

· PWS – Performance Work Statement

· QCP – Quality Control Plan

1.3 PERMITS, LICENSES, CERTIFICATIONS, AND INSURANCE

1.3.1 Permits, Licenses, and Certifications

The Contractor shall be responsible for obtaining and maintaining all permits, licenses, certifications, and other authorizations required by applicable Federal, State, and local laws and by the terms and conditions of the contract.

The Contractor shall ensure that subcontractors possess all permits, licenses, certifications, and authorizations applicable to their work. The Contractor remains responsible for subcontractor performance in accordance with the contract.

1.3.2 Insurance Requirements

The Contractor shall, at its own expense, provide and maintain throughout the period of performance all insurance required by applicable law and the terms and conditions of the contract.

Required coverage shall include, as applicable, Workers’ Compensation, Employer’s Liability, and liability insurance sufficient to cover bodily injury and property damage arising from contract performance, in accordance with the applicable contract requirements.

Before beginning onsite work, the Contractor shall provide the CO written confirmation or other evidence of required insurance coverage when required by the contract. The Contractor shall maintain required coverage throughout performance and shall ensure that applicable subcontractor coverage is maintained.

1.4 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

No Government-furnished property or services are anticipated for this requirement unless specifically identified elsewhere in the contract.

Government identification of work locations, access points, or debris placement areas does not constitute Government-furnished property or services.

2.0 CONTRACT PERFORMANCE

2.1 SERVICE SUMMARY

The following summarizes the principal performance objectives and minimum acceptable performance standards. Government inspection and acceptance will be administered in accordance with the applicable terms and conditions of the contract.

2.2 PRE-PERFORMANCE MEETING

The Contractor shall participate in a mandatory pre-performance meeting with the Government to discuss performance expectations, schedule, safety, site coordination, work locations, roles and responsibilities, communication protocols, access requirements, debris placement, and other operational matters.

The meeting will normally occur before onsite performance begins; however, the CO may authorize performance to begin before the meeting when appropriate.

2.3 CONTRACTOR WORK SCHEDULE

The Contractor shall submit a proposed work schedule to the COR at least seven (7) calendar days before the planned performance start date. The schedule shall identify anticipated work locations and dates and shall be coordinated with park operations.

The Contractor shall promptly notify the COR of proposed schedule changes. Changes affecting the contract period of performance, price, or scope require prior written authorization from the CO.

2.4 PROGRESS MEETINGS

The CO or COR may conduct progress meetings with the Contractor as necessary to discuss schedule, safety, performance, deficiencies, coordination, and other matters affecting contract performance.

When meeting minutes are prepared by the Government and provided to the Contractor, the Contractor shall promptly identify any material disagreement or correction to the minutes.

Progress meetings and meeting minutes do not authorize changes to contract price, scope, period of performance, or other contractual requirements. Such changes may be authorized only by the CO.

2.5 CONTRACTOR QUALITY CONTROL

The Contractor shall establish and maintain quality control procedures sufficient to ensure that services required by this PWS are performed in accordance with the contract and commonly accepted commercial practices.

The Contractor shall identify and correct deficiencies before presenting completed work to the Government for acceptance whenever practicable.

2.5.1 Quality Control Plan

The Contractor shall develop and maintain a Quality Control Plan (QCP) appropriate for the work. At a minimum, the QCP shall identify:

1. What work or performance characteristics will be monitored;

2. How monitoring will be performed;

3. When monitoring will occur;

4. Who is responsible for monitoring; and

5. How deficiencies, corrective actions, and quality-control results will be documented.

At a minimum, the Contractor’s quality control procedures shall address the performance objectives identified in Section 2.1.

2.6 GOVERNMENT QUALITY ASSURANCE AND ACCEPTANCE

The Government may inspect and evaluate Contractor performance to determine whether services comply with this PWS and the terms and conditions of the contract.

The COR or other authorized Government personnel may observe work in progress, inspect completed work, review required documentation, investigate complaints, confer with facility representatives, and perform other surveillance authorized by the contract.

Government surveillance, inspection, or observation does not relieve the Contractor of responsibility for quality control, safety, supervision, or compliance with contract requirements.

2.7 CORRECTION OF DEFICIENT WORK

Deficient or nonconforming services will be addressed in accordance with the inspection, acceptance, and remedies provisions of the contract.

When required by the CO and consistent with applicable contract terms, the Contractor shall correct or reperform deficient work at no additional cost to the Government.

3.0 CONTRACTOR PERSONNEL

3.1 CONTRACT MANAGER

The Contractor shall designate a Contract Manager and an alternate who are available during HAVO work hours and authorized to act on behalf of the Contractor regarding the daily operation of the contract.

The Contractor shall provide the CO and COR current contact information for the Contract Manager and alternate, including email addresses and direct telephone numbers, and shall promptly update the information when personnel or contact information changes.

3.2 PERSONNEL REQUIREMENTS

The Contractor shall provide experienced, responsible, appropriately trained, and capable personnel to perform the work required by this contract.

Contractor personnel shall be readily identifiable as Contractor employees while performing work onsite through company clothing, identification, or other appropriate means.

Contractor personnel shall wear appropriate clothing, footwear, and PPE required for the work being performed and shall conduct themselves in a professional manner when interacting with visitors, Government employees, and members of the public.

3.3 REMOVAL OF CONTRACTOR PERSONNEL FROM THE WORKSITE

The COR or Government Safety Officer may require the immediate removal from the worksite of Contractor personnel whose conduct or performance presents an immediate safety risk to persons, property, or park resources.

Any Government direction concerning an individual's continued performance under the contract beyond immediate worksite safety measures shall be handled by the CO in accordance with applicable contract terms.

Removal of Contractor personnel does not relieve the Contractor of its responsibility to provide sufficient qualified personnel to meet contract requirements and schedule.

4.0 SAFETY, SITE, AND RESOURCE PROTECTION

4.1 GENERAL SAFETY REQUIREMENTS

The Contractor shall perform all work in accordance with applicable Occupational Safety and Health Administration (OSHA) requirements, other applicable safety requirements, and the Contractor’s Site-Specific Safety Plan.

Volcanic debris may include fine volcanic ash and Pele’s hair, which may present respiratory, eye, skin, and physical hazards. The Contractor shall use appropriate work practices, containment or dust-control measures, PPE, respiratory protection, eye protection, skin protection, and other controls appropriate to the hazards encountered.

The Contractor is responsible for the safety, supervision, training, and protection of its employees and subcontractors and for compliance with applicable occupational safety requirements.

Government review, surveillance, observation, or identification of safety concerns does not relieve the Contractor of responsibility for its means and methods, employee safety, rescue capability, or compliance with applicable laws and contract requirements.

The Contractor shall immediately report to the CO and COR any accident involving death, injury, occupational illness, significant property damage, or adverse environmental impact arising from contract performance.

4.2 SITE-SPECIFIC SAFETY PLAN

Prior to mobilization and beginning onsite work, the Contractor shall submit a Site-Specific Safety Plan identifying, at a minimum:

· Anticipated hazards associated with the work;

· Hazard-control measures;

· PPE requirements;

· Volcanic ash and Pele’s hair exposure controls;

· Fall-protection methods;

· Work-area and public-access controls;

· Emergency procedures; and

· Rescue procedures appropriate to the work.

Because buildings may not have permanent roof anchor points and some buildings may contain historic components, the Contractor shall use compliant fall-protection and access methods appropriate for existing conditions.

The Contractor shall not penetrate, drill into, attach to, modify, or otherwise alter historic or Government building components for fall protection or access without prior written authorization from the CO.

The Government will coordinate review of the Site-Specific Safety Plan within five (5) business days of receipt. Government review does not constitute approval of the Contractor’s means and methods and does not relieve the Contractor of its responsibilities under the contract.

4.3 ROOF WORK AND FALL PROTECTION

Roof work shall not be performed by a lone worker. At least two qualified Contractor personnel shall be present during roof work.

The Contractor shall maintain appropriate capability to respond to and rescue a worker following a fall or other emergency and shall provide a safety watch or spotter when required by the Contractor’s Site-Specific Safety Plan or applicable safety requirements.

The Contractor shall use fall-protection systems, roof-access methods, footwear, PPE, and other protective measures appropriate for the roof configuration, surface conditions, weather conditions, and work being performed.

The Contractor shall discontinue or modify roof work when conditions make continued performance unsafe.

4.4 WORK AREA CONTROL AND PUBLIC PROTECTION

The Contractor shall establish and maintain appropriate work-zone controls, including barricades, cones, caution tape, warning signs, or temporary exclusion zones, as necessary to protect against falling or displaced debris, equipment, water, pressure-washing activities, or other work-related hazards and to restrict unauthorized access to affected areas.

Areas immediately below or adjacent to elevated work shall be appropriately controlled while falling debris, equipment, water, or other hazards are present.

The Contractor shall coordinate temporary closures or access restrictions affecting visitors, Government personnel, building entrances, walkways, roads, parking areas, or other public or operational areas with the onsite Government POC.

Contractor personnel shall comply with posted warnings, restricted-access areas, and OFF LIMITS signs.

Work-zone controls shall remain in place while the applicable hazard exists and shall be removed when the area is safe for normal use.

4.5 PROTECTION OF GOVERNMENT PROPERTY

The Contractor shall use reasonable care and take appropriate precautions to prevent damage to roofs, roofing materials, membranes, coatings, flashing, gutters, downspouts, drainage systems, PV/solar panels and associated components, buildings, equipment, utilities, vegetation, and other Government property during performance.

Cleaning methods, pressure levels, equipment, access methods, fall-protection systems, and worker movement shall be appropriate for existing surfaces and conditions. The Contractor shall avoid directing pressurized water into or beneath roof seams, flashing, building openings, vents, electrical components, or other locations where water intrusion or damage could reasonably occur.

The Contractor shall report observable pre-existing roof, building, PV/solar, or other relevant property damage to the onsite Government POC before cleaning begins at each designated building. The Contractor shall promptly notify the CO and COR of any damage discovered or occurring during performance.

The Contractor shall not be responsible for pre-existing deterioration or damage that was not caused or worsened by the Contractor.

The Contractor shall be responsible for damage to Government property resulting from its acts or omissions, including negligence, improper cleaning methods, excessive pressure, or failure to exercise reasonable care. When directed by the CO, the Contractor shall repair or replace Contractor-caused damage at no additional cost to the Government. If the Contractor fails or refuses to make the required repair or replacement, the Contractor shall be liable for the resulting cost in accordance with FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation, when incorporated into the contract.

4.6 NATURAL, CULTURAL, AND PARK RESOURCE PROTECTION

The Contractor shall conduct operations in a manner that minimizes unnecessary disturbance or damage to natural, cultural, historic, archaeological, and other park resources.

The Contractor shall:

· Avoid unnecessary damage to trees, tree roots, plants, grass, turf, and other vegetation.

· Use temporary protection where necessary to prevent damage to vegetation or park resources directly affected by Contractor operations.

· Not fasten ropes, cables, fall-protection equipment, or other equipment to trees, rock outcrops, historic features, or other natural or cultural resources unless specifically authorized by the Government.

· Not remove, cut, trim, injure, or destroy trees, roots, branches, plants, or vegetation unless expressly required by the contract or authorized by the CO.

· Notify the onsite Government POC and CO if vegetation or another park resource interferes with performance before disturbing or removing the resource.

· Operate and stage vehicles and equipment in a manner that minimizes unnecessary damage to park grounds and resources.

4.6.1 Invasive Species Prevention

The Contractor shall comply with the Invasive Pest Prevention Standard Operating Procedures incorporated as Appendix A.

The Contractor is responsible for ensuring that its employees, subcontractors, vehicles, tools, machinery, and equipment comply with applicable requirements of Appendix A before entering or operating within the park.

4.7 HOUSEKEEPING AND DEBRIS CONTROL

The Contractor shall maintain active work and staging areas in a reasonably clean, orderly, and safe condition throughout performance.

The Contractor shall minimize unnecessary airborne dispersion, migration, and secondary contamination of volcanic ash, Pele’s hair, and other fine volcanic material during collection, handling, transport, and placement.

Contractor-generated waste, packaging, materials, and other non-volcanic debris shall be removed from Government property and properly disposed of by the Contractor unless otherwise directed by the Government.

Volcanic debris collected or displaced as part of the required work shall be placed in nearby Government-designated areas within the park as directed by the onsite Government POC. The Contractor shall not place volcanic debris in storm drains, drainage paths, roadways, walkways, building openings, or other unauthorized locations.

Upon completion of each designated work area, the Contractor shall remove its equipment, materials, Contractor-generated waste, and temporary work-zone controls and leave the affected area clean and safe.

4.8 CONSERVATION OF UTILITIES

The Contractor shall instruct its employees in reasonable utility-conservation practices and shall avoid unnecessary waste of Government-provided water, electricity, or other utilities used during performance.

The Contractor shall comply with applicable park utility-conservation requirements communicated by the CO or COR.

5.0 PERIOD OF PERFORMANCE

5.1 PERIOD OF PERFORMANCE

The Contractor shall complete all base work within sixty (60) calendar days after contract award, unless otherwise specified in the contract or authorized in writing by the CO.

Optional work shall be performed within the period specified when the applicable option is exercised or as otherwise established in writing by the CO.

5.2 DAYS AND HOURS OF OPERATION

The Contractor shall normally perform required onsite services Monday through Friday between 7:00 a.m. and 5:00 p.m. Hawaiʻi Standard Time (HST), unless otherwise coordinated with the COR and authorized as required by the contract.

The Contractor shall coordinate work activities with the onsite Government POC to minimize disruption to park operations, visitors, employees, traffic, and access to Government facilities.

5.3 FEDERAL HOLIDAYS AND PARK CLOSURES

Unless otherwise authorized by the CO, onsite work shall not be performed on Federal holidays or during Government-directed closures affecting the worksite.

Federal holidays include:

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day When a Federal holiday is observed on a different day in accordance with Federal law or policy, the observed holiday shall apply.

Government closure of the park or affected work area does not, by itself, authorize an adjustment to contract price or period of performance. Any contractual adjustment must be authorized by the CO in accordance with the terms and conditions of the contract.

6.0 PAYMENT REQUIREMENTS

Payment will be made for work completed, inspected, and accepted by the Government in accordance with the terms and conditions of the contract and the applicable Contract Line Item Numbers (CLINs).

The Contractor shall ensure that invoices:

1. Identify the applicable contract number;

2. Identify the applicable CLIN(s);

3. Identify the work or services for which payment is requested;

4. Reflect only work completed and eligible for payment under the contract;

5. Include supporting documentation when required by the contract or requested in accordance with applicable contract terms; and

6. Comply with the invoicing instructions contained in the contract.

Invoices shall be submitted through the Invoice Processing Platform (IPP) or other payment system identified in the contract.

Government review of an invoice does not constitute acceptance of deficient or nonconforming work or waive any rights or remedies available under the contract.

7.0 APPENDICES

The appendices identified below are incorporated into and form part of this PWS. The Contractor shall comply with all applicable requirements contained in the appendices.

The Price Schedule/building list identifies the buildings, assets, tasks, and options included in the awarded work. Facility maps are provided to assist with identification and location of the applicable facilities and do not independently add buildings, quantities, tasks, or work to the contract scope.

In the event clarification is required regarding whether a building, task, or option is included in the awarded requirement, the Contractor shall obtain direction from the CO before performing the disputed or additional work.

No appendix, map notation, onsite direction, or clarification by personnel other than the CO authorizes a change to contract price, scope, or period of performance.

APPENDIX A – Invasive Pest Prevention Standard Operating Procedures The Contractor shall comply with the current Invasive Pest Prevention Standard Operating Procedures incorporated into the contract, including applicable requirements for cleaning and inspection of vehicles, machinery, equipment, tools, and personal gear before entering or moving within the park.

APPENDIX B – Facility Maps Facility maps identify the general locations of buildings and work areas included in the requirement. The Price Schedule/building list and other applicable contract documents control the specific buildings, tasks, quantities, and options included in the awarded work.

APPENDIX A – Invasive Species Standard Operating Procedures Invasive Pest Prevention Standard Operating Procedures (SOPs) 12/20/2024

This document lists protocols for preventing the introduction of harmful invasive pests including coqui, ants, weeds, and Rapid ‘Ōhi‘a Death into Hawaiʻi Volcanoes National Park. It is the project leader’s, contractor’s, or concessioner’s responsibility to ensure compliance with these protocols.

1. All work vehicles, machinery, and equipment must be clean and free of debris prior to entering the park.

a. Vehicles, machinery, and equipment must be thoroughly pressure washed and visibly free of mud, dirt, plant debris, frogs and frog eggs, insects including termites, other vertebrate species such as rats, mice, and reptiles, and other debris. A hot water wash is preferred. Areas of particular concern include bumpers, grills, hood compartments, areas under the battery, wheel wells, undercarriage, cabs, and truck beds.

b. The interior and exterior of vehicles, machinery, and equipment must be free of rubbish and food. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats will be sanitized with a solution of >70% isopropyl alcohol.

c. All work vehicles, machinery, and equipment may be subject to inspection. Work vehicles include any company or personal vehicles that are brought into the park for the work.

d. Any vehicles, machinery, and equipment that do not pass inspection will be turned away.

e. Vehicles, machinery, and equipment leaving the park for any reason must be cleaned prior to re-entry into the park, and may require re-inspection at the park’s discretion. Treatment is the responsibility of the equipment or vehicle owner or operator.

2. Inspection of all work vehicles, machinery, and equipment for invasive ants prior to entering the park, or in a predetermined location in the park.

a. Inspections are conducted by park staff and preferably occur outside the park (see attached maps for the primary Volcano inspection site and secondary Pāhala inspection site), but other locations may be arranged at the park’s discretion. Instructions for inspections are provided to allow contractors, cooperators, and others to clean and check vehicles and equipment to ensure they are pest free prior to showing up at the inspection site.

b. In addition to visual inspection for plant debris, insects, soil, frog and frog eggs, and other vertebrate pests, testing for invasive ants shall be conducted prior to entry into the park.

Test for invasive ants by placing chopsticks baited with a dab of peanut butter for 30 minutes to 1 hour throughout the equipment being tested. About 6 chopsticks will be used to test most personal vehicles and trucks, larger vehicles and heavy machinery may require up to 10-20 baits. Baits will be placed in the shade, inside the cab, engine compartment, and truck bed if applicable. Please note baits are only good for detection and do not control ants, and the bait will not be left in the vehicle for over 1 hour as this may attract ants from beyond the area of concern.Any ants found will be collected, bagged and labelled for identification, and the vehicle/equipment will not be allowed to enter the park until it is sanitized and re-tested following a minimum 48-hour resting period. Infested vehicles will be sanitized following recommendations by the Hawaii Ant Lab (http://www.littlefireants.com) or other ant control expert and in accordance with all State and Federal laws, and baited with a granular or liquid insecticide bait prior to re-entry to the park. Control records will be required to confirm treatment. Treatment is the responsibility of the equipment or vehicle owner.Gravel, building materials, or other equipment such as portable buildings will also be tested, using the same method as above, however, baited chopsticks will be placed every 10-20 feet around the area, in the shade, and the immediate surrounding area will be searched for 2 minutes for and These monitoring stations must be left out for 1 hour, and any ants found will be collected for identification. The vehicle base yard and quarries may also be tested using these methods if deemed necessary by the park.T he park reserves the right to conduct additional tests for ants at any time during the course of the project, and to require deployment of preventative granular or liquid insecticide baits If a project is extensive, the park may require cost recovery for the expense of inspections.

1. Base yards and staging areas inside and outside the park must be kept free of invasive pests.

a. Base yards and staging areas shall be inspected for invasive pests at the beginning of the project and may be inspected weekly thereafter. Any invasive pests found are to be removed immediately. Parking on pavement and not under trees, while not always practical, is best.

b. Pest control records may be requested anytime at the park’s discretion.

c. Project vehicles or equipment stored outside of a base yard or staging area, such as a private residence, are to be kept in a pest free area, preferably on pavement and not under trees. Such vehicles or equipment may be subject to additional inspection as described in (1) above and will be turned away if infested.

2. All cutting tools must be sanitized to prevent Rapid ‘Ōhi‘a Death (ROD).

a. Avoid wounding ‘ōhi‘a trees and roots with mowers, chainsaws, weed eaters, and other tools. Cut only minimum amount of trees and branches as approved for project and avoid making jagged cuts or stripping bark. Treat cut standing sections of ‘ōhi‘a with a wound sealant, such as Spectracide Pruning Seal* or latex paint applied with a clean brush.

b. All cutting tools, including machetes, chainsaws, and loppers must be sanitized to remove visible dirt and other contaminants prior to entry into the park, and when moving to a new project area in the park. Tools may be sanitized using a solution of >70% isopropyl alcohol.

c. Vehicles, machinery, and equipment must be cleaned as described in (1) above.

3. Imported firewood, logs, and ‘ōhi‘a parts:

a. ‘Ōhi‘a firewood, ‘ōhi‘a logs, and ‘ōhi‘a parts may not be brought into the park. All non-‘ōhi‘a firewood and logs imported into the park must be sourced from a park approved site free of ROD, invasive weeds, coqui and ants.

4. For individuals who work in the field:

Before going into the field, visually inspect and clean your clothes, boots, pack, radio harness, tools and other personal gear and equipment, for seeds, soil, plant parts, insects, and other debris. A small brush is handy for cleaning boots,

a. equipment and gear. Soles of shoes should be sanitized using a solution of >70% isopropyl alcohol.

b. Immediately after returning from the field, visually inspect and clean your clothes, boots, pack, radio harness, tools and other personnel gear and equipment, for seeds, soil, plant parts, insects, and other debris. Soles of shoes should be sanitized using a solution of >70% isopropyl alcohol.

For current disposal/removal recommendations please contact the following:

1. Little Fire Ants - http://www.littlefireants.com

2. Rapid ‘Ōhi‘a Death - https://cms.ctahr.hawaii.edu/rod

3. Coqui - http://www.biisc.org

4. All taxa - http://www.biisc.org

5. Scheduling an inspection for a park approved project or materials:

Requests for inspections should be made via email to Kim_Dillman@nps.gov and should include the park project lead and contracting officer (as applicable). Requests must be made a minimum of 3 business days prior to inspection. Please make sure to also copy your park project lead on this correspondence. We may be unable to accommodate requests made on shorter notice, though you may contact the following staff to try to arrange an inspection. Unscheduled inspections may result in longer wait times and/or denial of entrance to the park. Uninspected vehicles and items will be denied entrance to the park or removed.

Inspection requests MUST include:

1. Details for vehicles:

a. Company or firm name,

b. number of vehicles per each company or firm,

c. date(s) and time(s) they will arrive for inspection.

2. Materials and equipment: For anything other than vehicles, or if any of those work trucks or personal vehicles will be towing trailers of any kind, or if they are flatbed trucks or larger, with materials or equipment, more details are required. State what the materials or equipment being towed are so they can be identified by inspectors as they arrive.

3. If the item is a larger truck specify what kind, i.e. dump truck, cement truck, semi with trailer bringing pallets, flat rack or a shipping container. This information might prompt additional questions, especially closed containers.

For questions or to schedule an inspection:

1. Kim_Dillman@nps.gov (808) 987-0126 (cell)

2. Stacey_Torigoe@nps.gov (808) 985-6085 (office) or (808) 315-4815 (cell)

*The use of trade names is for descriptive purposes only and does not imply endorsement by the National Park Service.

APPENDIX B – Facility Maps image1.jpeg image2.png image3.png image4.png image5.png image6.png