PWS Grease Interceptor Pumping Services.pdf

Performance Work Statement (PWS) Grease Interceptor Pumping Services VA Sierra Nevada Health Care System (VASNHCS)

General Information This is a non-personal services contract to provide grease interceptor pumping at the VA Sierra Nevada Health Care System (VASNHCS) to ensure compliance with City of Reno requirements and maintain all required permits.

The contractor shall be fully responsible for the supervision, management, and performance of all personnel. The Government will not exercise supervision or control over contractor employees.

Description of Services The contractor shall provide all labor, equipment, materials, tools, transportation, supervision, and any other resources necessary to perform grease interceptor pumping services. All services shall be performed in accordance with this PWS and applicable industry, local, state, and federal standards.

Background VASNHCS operates two grease interceptors requiring routine pumping to maintain system performance and regulatory compliance. Historical service has followed the frequencies outlined in this PWS; detailed accumulation records are not available.

Objectives Services shall ensure uninterrupted operation of grease interceptors, prevent blockages or system failures, and maintain compliance with City of Reno grease interceptor regulations.

Scope of Work Work shall be performed at VASNHCS, 975 Kirman Ave, Reno, NV. Services shall begin within 90 days of contract award and continue through the base year and four option years.

Pumping services shall be performed as follows:

• 5000-gallon grease interceptor: bi-annually in March and September

• 1500-gallon grease interceptor: quarterly in March, June, September, and December

Work shall be performed Monday through Friday, excluding federal holidays. Pumping shall occur between 0500 and 0730 to minimize disruption to patient care.

Access to interceptor locations is from Kirman Avenue. A Government-provided site map will identify approximate locations. The 1500-gallon interceptor requires approximately 200 feet of hose for access. Depth of interceptors is unknown. Site conditions, including excavation areas, may impact access and shall be coordinated with the COR at least two weeks in advance. A Government representative will be present during all service operations.

The contractor shall provide all required equipment. All waste generated shall be removed and disposed of at a licensed facility in compliance with all applicable regulations. No specific disposal facility is mandated.

Emergency or unscheduled services are not anticipated but may be requested on a limited basis. Such services shall require prior Government approval and a separate quote.

Performance Standards The contractor shall meet the following performance standards:

• Timeliness: All scheduled services shall be completed within the required months and agreed-upon service window. Advance coordination with the COR shall occur at least two weeks prior to service.

• Quality of Service: Grease interceptors shall be fully pumped to remove accumulated waste to the extent necessary to maintain proper function and compliance. No visible overflow, blockage, or residual accumulation that would impair system performance shall remain.

• Compliance: All work shall comply with City of Reno requirements, applicable environmental regulations, and industry best practices, including proper handling and disposal of grease waste.

• Documentation: Service records shall be provided after each pumping event and must be sufficient to demonstrate compliance with City of Reno grease interceptor requirements.

• Safety: All work shall be performed safely and in accordance with OSHA standards and applicable safety regulations. No safety incidents attributable to contractor negligence shall occur.

• Site Condition: Work areas shall be left clean and free of debris, spills, or hazards immediately following service.

Failure to meet these standards may result in corrective action or other contractual remedies.

Industry Standards and Regulatory Requirements All services shall be performed in accordance with applicable standards and regulations, including but not limited to:

• City of Reno grease interceptor and wastewater discharge requirements

• Environmental Protection Agency (EPA) regulations for waste handling and disposal

• Occupational Safety and Health Administration (OSHA) standards

• Applicable state of Nevada environmental and safety regulations

• Industry best practices for grease interceptor pumping and maintenance

Inspection and Reporting The primary requirement is to document that pumping services were completed in accordance with City of Reno compliance standards. Additional inspection, reporting, or maintenance services are not required unless requested by the Government. Any additional services shall require prior approval and a separate quote.

Contractor Qualifications The contractor shall ensure all personnel are trained, qualified, and experienced in performing grease interceptor pumping services and operating required equipment.

VASNHCS Policies Contractor personnel shall comply with all VASNHCS policies. Parking is limited to designated areas and shall not interfere with patient or veteran access. Smoking, vaping, and tobacco use are prohibited on all VA property.

VASNHCS reserves the right to require removal of any contractor personnel who pose a risk to safety, security, or operations.

Government-Furnished Information The Government will provide a site map identifying approximate interceptor locations and a COR for coordination of services.