PWS FY25 FP Vol Workshop 21FEB2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Virginia Army National Guard Family Programs Volunteer Recognition Workshop & Youth Symposium Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to deliver all lodging, event space, catering, parking, audio/visual and childcare services, as defined in this PWS.

1.1.1 Objectives: The Virginia Army National Guard (VaARNG) will conduct a Volunteer Recognition Workshop & Youth Symposium within a 20-mile radius of Richmond, VA (23218) for dates May 2-4, 2025. Virginia Family Programs will require lodging, event space, catering, parking, audio/visual and childcare services.

1.2 Background: The Family Support Program is a national program which conducts training, support, and resource referral for the Soldiers and Families of the VaARNG.

The Adjutant General of Virginia has recognized the importance of an annual State Volunteer Training and Recognition Workshop.

1.3 Period of Performance (PoP): The Period of Performance shall be Friday, May 2, 2025, at 2:00 P.M. to Sunday, May 4, 2025, at 7:00pm

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

The contractor shall provide event space between May 2, 2025, at 2:00 P.M. – May 4, 2025, at 7:00pm. Eastern Standard Time (EST) Friday – Sunday.

The contractor shall provide lodging services between May 2, 2025, at 3:00 P.M. – May 4, 2025, at 1:00pm. Eastern Standard Time (EST) Friday – Sunday.

The contractor(s) shall provide parking between May 2, 2025, at 3:00 P.M. – May 4, 2025, at 7:00pm. Eastern Standard Time (EST) Friday – Sunday.

The contractor(s) shall provide childcare services on May 3, 2025, and May 4, 2025, from 7:00 A.M to 6:00 P.M. Eastern Standard Time (EST) Saturday – Sunday (multiple awards may be considered).

1.4.1.1 Telework: The Government will not permit the contractor to telework in support of this requirement.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): 4 meeting spaces: one (1) General Session room, one (1) Resource Provider area, one (1) childcare room, one (1) Youth room, audiovisual equipment, all necessary catering materials and equipment, and all required childcare equipment and supplies.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide all lodging, event space, childcare, parking, audio/visual as well as any staff required to perform required functions.

5.1.1 The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry.

5.2 Provide sleeping rooms as specified below in support of the event.

5.2.1 Twenty-five (25) sleeping rooms are required on Friday, May 2, 2025, and twenty-five (25) sleeping rooms are required on Saturday, May 3, 2025 for family members.

Contractor shall reserve this block of sleeping rooms designated “VANG Volunteer Recognition Workshop” for the Virginia Army National Guard. The room numbers and name assignments blocked shall be provided to the COR in writing within five calendar days of award. The government representative will determine eligibility prior to check-in by hotel representative. The Government will not be responsible for incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices, etc. Incidental expenses are the responsibility of the of the guest and their family members.

5.2.2 An additional twenty-five (25) sleeping rooms on Friday, May 2, 2025, and twenty -five (25) sleeping rooms on Saturday, May 3, 2025, shall be reserved for the Virginia Army National Guard staff members. The contractor shall reserve this block of sleeping rooms under "Family Programs Staff". All staff attending will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. No staff rooms shall be charged against this contract.

5.2.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members that require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.4 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Family Programs under the “VANG Volunteer Recognition Workshop” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. are the responsibility of the individual attendee and shall not be billed against this contract.

5.2.5 Service and family members who contact the hotel directly for room reservations shall be referred to the designated VANG Volunteer Recognition Workshop government representative to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated government representative, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.6 The deadline for reserving rooms by the COR is no less than 3 working days prior to the event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public.

5.2.7 The government shall cancel/modify reserved rooms under the “VANG Volunteer Recognition Workshop” block” until 4:00 p.m. ET, no less than 3 working days prior to the event.

5.2.8 If rooms, reserved under the “Family Programs Staff” are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled prior to 4:00 p.m.

ET, no less than 3 working days prior to the event.

5.2.9 The federal government is tax exempt.

5.2.10 Checkout shall be at 1:00 P.M. EST on May 4, 2025, at no additional cost.

5.3 Provide event space as specified below in support of the event.

5.3.1 All required meeting space must be provided at one location.

5.3.2 Space shall be considered official meeting rooms and not open to the public.

5.3.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.3.4 All rooms shall be walled spaces with doors that are able to be secured. No pipe and drape adaptions are to be utilized to accommodate required space.

5.3.5 Screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.3.6 Provide a general session room as specified below in support of the event.

5.3.6.1 Shall be one (1) General session room, set in half crescent, banquet style with six (6) chairs at each table for approximately eighty (80) attendees and staff.

5.3.6.2 General session room shall be full set up and available for government use on May 2, 2025, from 2:00 p.m. until 8:00pm. It shall also be available for use on May 3 - 4, 2025, 6:00 am until 6:00 pm. Full set-up is required on May 2, 2025.

5.3.6.3 Stairs to attach to each side of the stage (if required).

5.3.6.4 A notepad and pen for each attendee, to be placed on the tables.

5.3.7 Provide a resource provider area as specified below in support of the event.

5.3.7.1 Shall accommodate partners and at least eighty (80) people.

5.3.7.2 Shall be set-up with thirty (30), six (6) foot rectangle (dimensions greater than or equal to 3.5’x6’), skirted tables and two (2) chairs per table.

5.3.7.3 Tables shall be placed near walls with 2 chairs behind each table.

5.3.7.4 Shall be available for government use from the hours of 2:00 p.m. – 8:00 p. m EST on May 2, 2025, and 6:00 a.m. - 6:00 p.m. EST, May 3 - 4, 2025

5.3.8 Provide a childcare room as specified below in support of the event.

5.3.8.1 One (1) childcare room to accommodate up to thirty (15) children, ages 0-11.

5.3.8.2 The room is required to have a minimum size of 20 sq. feet per child.

5.3.8.3 Shall be set with three (3) tables (round or rectangle) with six (6) chairs per table.

5.3.8.4 Shall be available for government use from the hours of 2:00 p.m. – 8:00 p. m EST on May 2, 2025, and 6:00 a.m. - 6:00 p.m. EST, May 3 - 4, 2025

5.3.9 Provide a youth room as specified below in support of the event.

5.3.9.1 One room shall accommodate up to eighteen (18) youth, ages 12-17.

5.3.9.2 Shall provide a minimum of 20 sq. feet per child.

5.3.9.3 Shall be set with four (4) tables (round or rectangle) with six (6) chairs per table.

5.3.9.4 Shall be available for government use from the hours of 2:00 p.m. – 8:00 p. m EST on May 2, 2025, and 6:00 a.m. - 6:00 p.m. EST, May 3 - 4, 2025

5.4 Provide catered meals as specified below to support a working lunch during the event.

5.4.1 The contractor shall provide a working lunch for approximately 100 adult and teen participants on May 3, 2025, at 12:00 p.m. EST and May 4, 2025, at 12:00pm. The lunch shall be served plated or buffet style and, include choice of entrée (two meat and one vegetarian option), a vegetable, a starch, bread, non-carbonated beverages, and assorted desserts. The contractor shall be able to accommodate allergies to include but not limited to (gluten, nut, artificial sweetener, halal/kosher) The menu shall be provided to the COR within two working days after award and not less than 5 working days prior to the event. The COR will approve the entrée options within 48-72 hours of receipt of the menu.

5.4.2 The contractor shall provide a lunch for approximately 15 children, ages 0 to 11, on May 3, 2025, at 12:00 p.m. EST May 4, 2025, at 12:00pm. The menu shall be kid friendly (i.e. chicken tenders/fingers, pizza, fries, macaroni and cheese, bread sticks, etc.). The lunch shall be served plated or buffet style and include an entrée (two meat and one vegetarian option), a vegetable, a starch, bread, non-carbonated beverages, and assorted desserts. The contractor shall be able to accommodate allergies to include but not limited to (gluten, nut, artificial sweetener, halal/kosher) The menu shall be provided to the COR within two working days after award and not less than 5 working days prior to the event. The COR will approve the entrée options within 24-48 hours of receipt of the menu.

5.4.3 The contractor is responsible for all set up and clean up related to the required meals.

5.4.4 The government will provide a final meal count not less than 5 working days prior to the event. The government will provide vegetarian and allergy entrée numbers with final meal count.

5.4.5 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.5 Provide audio / visual (A/V) equipment as specified below to support the event.

5.5.1 The contractor shall provide, and setup all required audio / visual equipment.

5.5.2 The contractor shall provide TV and DVD cart combo set up in childcare room.

5.5.3 The contractor shall provide a projector and screen in the Youth room.

5.5.4 The contractor shall provide Wi-Fi internet service.

5.5.5 The following equipment/services shall be provided in the general session room, set-up for government use, and operational from May 2, 2025, at 2:00pm EST to May 4, 2025, at 6:00pm EST.

5.5.5.1 Podium

5.5.5.2 Microphone

5.5.5.3 Wireless lavalier

5.5.5.4 Hand-held microphone

5.5.5.5 Audio sound system

5.5.5.6 Projector screen

5.5.5.7 Projector

5.5.5.8 Equipment cart

5.5.5.9 Wi-Fi internet service

5.5.5.10 Stage enable viewing. Must be at least 6 ft X 8 ft in dimensions

5.5.6 Screen(s) (if more than one is needed) must be large enough and properly positioned to ensure all attendees can easily view presentations.

5.5.7 The government shall be permitted to bring and setup its own laptop computers with Microsoft PowerPoint applications, and printers to be used in conjunction with contractor-provided equipment in the Workshop room and breakout rooms.

5.5.8 The government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, at no additional cost to the government for use of contractor’s electrical service.

5.5.9 The Contractor shall provide an on-site technical subject matter expert between the hours of 2:00 p.m. – 8:00 p. m EST on May 2, 2025, and 6:00 a.m. - 8:00 p.m. EST, May 3 - 4, 2025 to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier. A/V should be setup and tested with COR on May 2, 2025, between 2:00 and 6:00 p.m.

5.6 Provide childcare services as specified below in support of the event.

5.6.1 The contractor shall provide trained caregivers to monitor and supervise approximately 15 children 0-11 years old on May 3, 2025, and May 4, 2025, from 7:00 AM to 6:00 PM.

5.6.2 One provider shall be certified, licensed, and CPR qualified.

5.6.3 The contractor shall ensure that background investigations have been run against all trained caregivers to ensure the safety of all children.

5.6.4 The contractor shall provide proof of a successfully passed background investigation for each caregiver no later than 5 calendar days prior to the event.

Documentation shall be delivered to the COR via email for all caregivers.

5.6.5 The contractor shall ensure a provider to child ratio of at least 1:5 regardless of age.

5.6.6 The contractor shall provide all equipment and supplies required to care for and entertain the children (e.g., changing tables, playpens, nap pads, toys, books, puzzles, crayons, etc.). A list of equipment and supplies to be provided is to be submitted to the COR in writing a minimum of five (5) days prior to the first day of scheduled event.

5.6.7 Not less than 5 days prior to the event, the contractor shall provide to the COR an hourly schedule of activities for children ages 0 to 11. The schedule shall include age-appropriate activities to keep the children engaged throughout the day. The schedule shall also be posted in the childcare room.

5.6.8 The contractor shall have a sign-in roster for parents/guardians to complete when the children are brought to the childcare area. The roster shall include an area where the individual dropping off the child(ren) will annotate a phone number and name for individuals authorized to sign-out their child(ren). In addition, the contractor shall ensure all children are continually accounted for by having a sign-in/out procedure in place. An individual authorized on the sign-in roster must sign all children in and out of the childcare area. The roster (or another acceptable form) shall allow parents/guardians to annotate any known allergies and/or special needs. A copy of the roster shall be provided to the COR after all children have been picked up, and no later than 6:00 p.m.

ET, April 27, 2025

5.6.9 The contractor shall not administer medications of any kind.

5.6.10 The contractor’s primary on-site contact shall provide a cellular phone number to the COR and all parents whose children are receiving childcare services. The contractor’s primary on-site contact will always have their cell phone on him/her in case of an emergency.

5.6.11 Childcare services shall take place at the same location as the VANG Volunteer Recognition Workshop & Youth Symposium.

5.7 Provide a post-award site visit as specified below.

5.7.1 Contractor shall conduct a site visit with the COR prior to the event to coordinate the structure and layout of the event in terms of venue, Workshop rooms, childcare, and parking in accordance with the PWS.

5.7.2 The contractor shall meet with the COR and Family Programs Staff at the event location no later than five (5) days prior to the scheduled event.

5.7.3 Any changes to the PWS discussed which require an increase in quantity, cost, or changes of the PWS, are not authorized to be made until the contractor has received written changes from a warranted Contracting Officer of the Virginia National Guard.

5.8 Provide parking as specified below in support of the event.

5.8.1 Parking shall be provided by the contractor for fifty (50) overnight guests on May 2, 2025, and fifty (50) overnight guests on May 3, 2025. Parking on May 4, 2025, will be available until 6:00 P.M.

5.8.2 The government can cancel/modify parking to reflect “VANG Volunteer Recognition Workshop” block 4:00 p.m. ET, not less than 48 hours prior to the event at no cost.

5.8.3 The contractor shall provide parking for sixty (60) additional guests at the venue location on May 3, 2025, and sixty (60) additional guests on May 4, 2025, that are not included in the rooming list. This parking will be charged to the government via the contract.

5.8.4 If parking is not within walking distance, defined as no more than a quarter mile (.25mi) of the event facility without having to cross a highway or high traffic (major) intersection of the event venue, the contractor shall provide transportation to and from the venue and hotel at no additional cost to the government or guest.

5.8.5 A reserved parking area list/map shall be provided by the contractor, in writing, to the COR no later than 5 days prior to the event.

5.9. Provide two (2) registration tables with two (2) chairs per table outside the General Session room and one (1) table with two (2) chairs per table outside the childcare room for registration. The set-up location of the registration tables will be determined at time of site visit.

5.10 Provide adequate staff at the hotel front desk during check-in/registration to ensure attendees are promptly served.

5.11 Provide a representative on-site Friday, May 2, 2025, from 2:00pm to 8:00pm, Saturday, May 3, 2025, from 6:00am to 6:00pm and Sunday, May 4, 2025, from 6:00am to 6:00pm (throughout the duration of the Workshop). This representative shall have the authority to make decisions and bind the contractor should changes be necessary.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

AR 525-13

Antiterrorism 12/09/2019 Advisory http://armypubs.army.mil/ProductMaps/PubForm/AR

.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Not applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.2 Provide

sleeping rooms IAW

PWS

Provide clean and maintained rooms, timely and acceptable housekeeping services in accordance with establishment’s mission to include adequate heating/cooling within the rooms, hospitable staff, relaxing atmosphere (quiet time), and other lodging requirements as identified in the contract.

No more than 10% of lodging rooms and 100% of rooms not meeting standards shall be changed to an acceptable room with no additional cost to the Government

Random Monitoring /

COR

5.3 Provide

meeting space IAW

PWS

Provide meeting space large enough to comfortably accommodate number of participants per performance work statement (PWS). Provide clean, safe environment conducive to training opportunity offered to participants.

Space shall accommodate audience size.

Additional space or variance in table or seating arrangement may be coordinated with the COR.

Random Monitoring /

COR

5.3.8 and 5.3.9

Childcare / Youth Rooms

Provide childcare and youth room area space large enough to comfortably accommodate number of participants per performance work statement (PWS).

Provide clean, safe environment conducive to training opportunity offered to participants.

100% safety and accountability of children.

Random Monitoring /

COR

5.4 Provide

Catered lunch meals

IAW PWS

Provide menu variety, prompt service, high-quality food, beverage, and service and other meal requirements as outlined in the PWS and contract.

No more than one violation for menu variety, timeliness of menu and service

Food and safety issues shall be at 100% compliance.

Random Monitoring /

COR

5.5 Provide

Audiovisual (A/V) Equipment

IAW PWS

Provide high quality, operable A/V requirements as outlined in the PWS and contract. Provide a subject matter expert staff to troubleshoot and respond to any issues.

Operability and service no more than one violation.

Timeliness 100% compliance

Random Monitoring /

COR

5.6 Provide

Childcare

IAW PWS

Provide high quality, cleared care givers for children IAW the PWS. At least one Caregiver per room will be licensed, certified, and CPR qualified.

The invoice will be reduced at the hourly rate for each hour insufficient caregivers are present

Random Monitoring/CO R

5.8 Parking Should be adequate amount of parking

and transportation per the PWS.

On-site representative shall resolve parking issues promptly

Random Monitoring /

COR

5.11 On-site

representati ve

Provider ensures that a contractor will be on-site throughout the duration of the Workshop.

Any period of absence is pre-coordinated with the COR

Random Monitoring /

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.9 Designate Contract Manager

No later than 5 days before event start. 1 Electronic Submission (email)

COR

5.2.1 & 5.2.2 Blocked Room list

No later than five (5) days before the event start. (April 27, 2025)

1 Electronic Submission (email)

COR

5.6.8 Childcare sign in roster

At the end of the event 1 Hard copy COR

5.4.1 & 5.4.2 Catering Menu

Not less than 5 working days prior to the event. The COR will approve the entrée options within 48-72 hours of receipt of the menu

1 Electronic Submission (email)

COR

5.6.4 Proof of background investigations

No later than five (5) days before the event start date (April 27, 2025).

1 Electronic Submission

COR

5.6.6 Childcare Equipment and Supplies

No later than five (5) days before the event start date (April 27, 2025).

1 Electronic Submission

COR

5.6.7 Childcare Activity Schedule

No later than five (5) days before the event start date (April 27, 2025).

1 Electronic Submission

COR

5.8.5 Reserved Parking Area list

No later than five (5) days before the event start date (April 27, 2025)

1 Electronic Submission (email)

COR