PWS Fitness Instructors.docx

PERFORMANCE WORK STATEMENT (PWS)

Fieldhouse Fitness Instructors 12 March 2026 Part 1

General Information

1. GENERAL: This is a non-personnel services PWS to provide fitness instruction at the Offutt AFB Field House. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fitness Instruction as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this PWS.

1.2 Background: Offutt AFB has a robust population of military, civilians and family members who enjoy fitness classes at the Offutt AFB Field House. We have three (3) studios for classes: A cycling studio, an aerobics studio and a yoga room. The fieldhouse is open to customers from 5am -8pm, with 24 hour access available when the gym is un-manned. All classes shall be held at the Offutt AFB Field House and will be hosted during both manned and un-manned hours.

1.3 Objectives: The Objective of this PWS is to provide 20 high quality fitness classes per week, 50 weeks out of the year. Classes will not be hosted during the 2 weeks around the Christmas and New Year holidays.

1.4 Scope: The Contractor shall provide 20 high quality fitness classes per week, 50 weeks out of the year. The Contractor must be able to provide substitute instructors for classes when necessary. Classes shall not be cancelled except in extreme circumstances approved by the Director of Fitness and Sports. Additional classes may be added to the price list at a later date as additional classes are needed. Fitness classes include:

· Strength and Stretch: A total body strength class designed to give participants more strength, power and stamina as they tackle mission essential duties and activities of daily living. 45 minutes of strength, 15 minutes of targeted mobility. Ideal for all fitness levels.

· Everyday Athlete: Intervals of cardio and strength designed to challenge the body to perform at optimal levels. Improve strength, stamina and agility using functional movements that mimic real life activities. Push yourself to YOUR limits in this challenging yet fully scalable class. Appropriate for most fitness levels.

· Body Sculpt and Strength: A body sculpting and strength class designed to incorporate barbell and weightlifting with strengthening exercises. 30 min of lifting and 30 min of strengthening. All fitness levels are welcome.

· HIIT / Tabata: High Intensity Interval Training using various timing intervals including the 20/10 Tabata timer to work both cardiovascular and strength exercises. Ideal for average to advanced fitness levels.

· Cycling: ride to the rhythm and beat of strong music and challenging terrain! This low impact workout is ideal for most fitness levels.

· Yoga: Explore the fundamentals of a flowing yoga practice as well as traditional poses, pranayama (breathing techniques) and yoga history / philosophy. Ideal for all fitness levels. Mind/Body Reset is a Veteran Yoga Project sponsored class that is open to all and focuses on meditation and holding yoga postures for several minutes to find deep relaxation.

· Pilates: Pilates is a mind-body exercise class that uses precise movements to strengthen and lengthen the body. This class will focus on controlled techniques and is suitable for all fitness levels.

· Zumba: a full-body cardio and aerobic workout that combines Latin and international music and dance. Zumba is fun, challenging, and effective for all fitness levels.

· Barre: a low-impact group fitness workout that combines elements of ballet, Pilates, and yoga, primarily focusing on small, isometric movements with high repetitions, using a ballet barre for stability to target and fatigue specific muscle groups throughout the body, resulting in a sculpted, toned look with emphasis on core engagement and flexibility. Ideal for all fitness levels.

· Cardio and Core: Intervals of Cardio and Core focused exercises will lead to fat burning and core toning! Suitable for most fitness levels.

· STEP Fitness: Step aerobics is a form of aerobic exercise that uses an elevated platform, or "step," to perform choreographed routines. It is a high-intensity, low-impact workout that can be modified to suit all fitness levels.

1.4.1 Fitness Manager: The Contractor shall provide a local, paid representative to act as the fitness manager.

1.4.2 Tools and Supplies: The contractor provides all personnel, transportation, music, microphones, uniforms, tools, materials, supervision and other items necessary to perform fitness classes as defined in the PWS.

1.4.3 Recruitment and Qualifications: the Contractor is responsible for continuously recruiting new instructors to ensure the instructor pool is adequate for substitutions and changes in the program schedule. The Contractor shall recruit and schedule qualified instructors who possess, at a minimum, 6 months experience instructing large groups of 20 or more participants and have one of the following national certifications, American Council on Exercise (ACE), American College of Sports Medicine (ACSM), Aerobics and Fitness Association of America (AFAA), National Academy of Sports Medicine (NASM), National Exercise Trainers Association (NETA), or the Cooper’s Institute. In addition, the Contractor shall have liability insurance and shall ensure all instructors possess a current first aid/BLS/AED (American Heart) or CPR/AED (Red Cross) certification. All certifications must be valid prior to instructor beginning classes and must remain in effect throughout their period of employment with the contractor. Exercise instructors must have and maintain a primary instructor certification by an organization listed above; Instructors must obtain the additional necessary specialized certifications for Zumba, Pilates, Barre, group cycling, and Yoga classes. These may be received from other than primary certification organizations. Yoga and aqua (water) instructors may have specialized certification without primary aerobics certifications.

1.5 Ordering Period/Schedule: The ordering period for this BPA will be 3 years after the award of the agreement. A new Fitness Schedule will be published quarterly. The quarterly schedule will be due to the CO, COR, and the Director, Fitness and Sports, no later than 2 weeks prior to the start of the quarter (1st Quarter: 15 December; 2nd Quarter: 15 March; 3rd quarter: 15 June; 4th quarter: 15 September).

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how they assure themselves that their work complies with the requirement of the contract. The quality control program shall be presented to the Director of Fitness and Sports within 30 calendar days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his quality control program.

1.6.2 Recognized Holidays: Classes shall NOT be held on U.S. Federal Holidays, or during the 2 weeks of minimal manning around Christmas and New Year.

Independence Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 5:30am and 7:00pm Monday thru Thursday and 5:30am- 11:00am Friday and Saturday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this PWS shall be performed at the Offutt AFB Field House.

1.6.6 Type of Contract: The government shall award a Firm-Fixed Price Blanket Purchase Agreement.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must be able to be granted access to Offutt AFB. They must be an American Citizen with a current driver’s license and no active warrants for arrest. They must be able to pass a standard background check.

1.6.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the quality control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer shall apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: CO, COR, COR Supervisor, Director of Fitness and Sports, and Field House OIC. The contractor shall provide a local contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am and 4:30pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed