PWS FINAL - 6BDE JCLC Polk Winter Haven HS.pdf

PERFORMANCE WORK STATEMENT

Winter Haven High School, ARMY JROTC

JCLC (JROTC Cadet Leadership Challenge) Polk 31 May 2025 - 4 June 2025

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide JROTC Cadet Leadership Challenge (JCLC) Polk 2025. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JROTC Cadet Leadership Challenge (JCLC) Polk 2025, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. The site must have the capability to provide billeting, food service, transportation, medical support with facilities as well as 3 mile running route and other areas required to support the JCLC. The contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, meal services, furniture, 50 two-way radios, 15 Golf Carts (with insurance and fuel), all requirements shall be co-located. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in the Performance Work Statement (PWS,). Tower for Rappelling, Land Navigation Course .5 mile by .25 mile, COPE course (high and low ropes, Rope Bridge Course, Water Safety, a swimming pool, lake, and canoeing. Training categories include required, integrated, and organized activities. The contractor shall perform to the standards in this contract. The golf carts will be operated by Cadre must be gas powered.

1.3. Objectives: Provide a crime free environment throughout all activities, operations, and events.

1.3.1. Provide meals for 350 Cadets and 50 Cadre beginning at lunch on 31 May 2025 and ending with lunch on 4 June 2025.

1.3.2. Provide evening snack daily for 350 Cadets and 50 Cadre.

1.3.3. Provide lodging for 350 Cadets and 50 Cadre from 31 May – 4 June 2025.

1.3.4. Provide all training facilities and staff to support all events per the training schedule.

1.3.5. Provide JROTC Cadets an opportunity to practice leadership skills in an unfamiliar environment.

1.3.6. Allow JROTC Cadets a chance to participate in citizenship building exercises along with

STEM.

1.3.7. Provide JROTC Cadets an opportunity to experience living and interacting with their peers from other units in a military setting.

1.3.8. Instruct leadership-type skills to JROTC Cadets in a “hands-on” military type environment.

1.3.9. Provide an opportunity to participate in adventure training not available to JROTC Cadets.

1.3.10. Provide JROTC Cadets with an opportunity to have fun and take advantage of recreational facilities available on site.

1.4. Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, as specified herein, for JCLC Polk from 31 May – 4 June 2025 to provide 350 JROTC Cadets and 50 Cadre from 22 high schools with services necessary to complete the JCLC. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

1.5. RESERVED

1.6. General Information

1.6.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. Within 30 days after contract award, a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: No federal holidays occur during the period of performance.

1.6.4. Hours of Operation: The contractor shall conduct business between the hours of 0800 on Day 1 until 1300 on Day 5, Saturday thru Wednesday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: Maximum travel allowable, one way, is 90 miles from George Jenkins School, 6000 Lakeland Highlands Rd, Lakeland, Florida 33813.

1.6.6. Type of Contract: The government will award a firm fixed price (FFP) service contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have an ability to safeguard all government equipment, information, and property at time of the proposal submission, and must maintain the level of security required for the life of the contract. There is no classified material utilized during this contract period. The DD254 is not required as part of this contract. Personally identifiable information (PPI) will be maintained in control of the S1.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8. Special Qualifications: RESERVED.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0600 to 2100, Saturday through Wednesday, 31 May – 4 June 2025.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1. DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to assist in the administration of the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Saturday through Wednesday, unless specified otherwise.

2.1.14. CADET. An eligible student who is enrolled in JROTC and actively participating in a LET.

2.1.15. CADRE. Military instructor recognized by the Army employed to conduct JROTC at a school.

2.1.16. CHAPERONE. A person who accompanies and looks after another person or group of people.

2.1.17. JUNIOR RESERVE OFFICERS’ TRAINING CORPS (JROTC). Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

2.1.18. UNIT. The organization comprising JROTC Cadets and military instructors at one school.

2.2. ACRONYMS AND ABBREVIATIONS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FFP Firm Fixed Price KO Contracting Officer PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: RESERVED.

3.2. Facilities: RESERVED.

3.3. Utilities. RESERVED.

3.4. Equipment. RESERVED.

3.5. Materials. RESERVED.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance. RESERVED.

4.3. Materials. RESERVED.

4.4. Equipment. The Contractor shall provide 15 golf carts for cadre to utilize throughout the training, 50 two-way radios to ensure all communication needs are met. The Contractor shall provide a facility with WiFi in order to conduct Command and Control; Brigade Operations. The Contractor shall provide Brigade staff with WiFi access code. Brigade Operations staff and Cadre will have access to WiFi.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for JCLC Camp Polk 2025. The contractor’s facilities shall meet the following minimum standards:

5.1.1. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.1.2. The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bunk bed with mattress/cots based on accommodations with no more than two (2) individuals to a room/tent for double occupancy. Males and females to be housed separately with separate shower and bathroom area(s).

5.1.3. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2. Miscellaneous Services. The Government is not responsible for any miscellaneous charges incurred by the training participants. The contractor shall explain to participants that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.3. The Contractor shall provide services to provide meals, lodging, and facility usage in order to conduct JROTC JCLC Polk 31 May – 4 June 2025, for 350 Cadets and 50 Cadre from Area 12, Area 4 schools JROTC Programs (22 Programs) within 90 miles from George Jenkins High School, 6000 Lakeland Highlands Rd. Lakeland, Fl. 33813, our center point.

5.4. Tasks: Tasks consist of the following:

5.4.1. Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

5.4.2. Contractor shall provide all food and condiments, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Additionally, must be able to comfortable seat 350 cadets and 50 cadre and during inclement weather.

5.4.3. Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment.

5.4.4. Tear down each meal service upon completion and remove all debris from site.

5.4.5. The government is not required to furnish cadets to serve each meal to participants.

5.4.6. Menus. The contractor shall provide a menu similar to the following for each meal. All meals shall be served hot, in accordance with BSA standards The menu shall be coordinated with the

Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

5.4.7. Dining Specifications. The contractor shall provide the following meal service to authorized personnel (350 Cadets and 50 Cadre) per schedule. All meals shall be served hot in the dinning facility. Camp Commander will coordinate meal plans prior to start of camp.

5.4.8. Sample Menu:

Saturday, 31 May 2025

Lunch: Chicken sandwich, fruit cup, salad bar Dinner: meat loaf, mashed potatoes and gravy, green beans, salad bar, dinner roll, ice cream and beverages Evening Snack: assorted fruits, assorted cookies, electrolyte beverage Vegetarian options provided for each meal

Sunday, 1 June 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: chicken strips, mac & cheese, salad bar, French fries assorted fruits and beverage Dinner: lasagna, peas, salad bar, cakes, iced tea, coffee

Monday, 2 June 2025 Breakfast: biscuits with gravy, scrambled eggs, sausage, oatmeal, juice(s), milk, coffee Lunch: sloppy joes, fries, salad bar, fruit, cookies, and beverage Dinner: turkey breast, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), iced tea, coffee

Tuesday, 3 June 2025 Breakfast: Belgium waffle, sausage, eggs Assorted juice(s), milk, and coffee Lunch: cheeseburgers, French fries, salad bar Assorted fruit, cookies, and beverage Dinner: Fried chicken, potato salad, salad bar, mac & cheese, rolls, mixed fruit, juice(s), iced tea, coffee Evening Snack: assorted cheeses, assorted crackers, electrolyte beverage

Wednesday, 4 June 2025 Breakfast: scrambled eggs, sausage, oatmeal, juice(s), milk, coffee

5.4.9. Meal Times: The Contractor shall serve meals during the times indicated below:

1200 – 1300 Lunch 31 May 2025, 400 each

1800 – 1900 Dinner 31 May 2025, 400 each 2030 – 2100 Evening Snack 31 May 2025, 400 each 0600 – 0700 Breakfast 1 June 2025, 400 each 1130 – 1230 Lunch 1 June 2025, 400 each 1800 – 1900 Dinner 1 June 2025, 400 each 2030 – 2100 Evening Snack 1 June 2025, 400 each 0600 – 0700 Breakfast 2 June 2025, 400 each 1130 – 1230 Lunch 2 June 2025, 400 each 1800 – 1900 Dinner 2 June 2025, 400 each 2030 – 2100 Evening Snack 2 June 2025, 400 each 0600 – 0700 Breakfast 3 June 2025, 400 each 1130 – 1230 Lunch 3 June 2025, 400 each 1800 – 1900 Dinner 3 June 2025, 400 each 2030 – 2100 Evening Snack 4 June 2025, 400 each 0600 – 0700 Breakfast 4 June 2025, 400 each

5.5. Security. The contractor shall provide a secure environment to ensure participants are in a safe and crime free environment.

5.6. Facilities and Equipment. The contractor shall provide lodging facilities for 350 Cadets and 50 Cadre, training facilities, meal services, furniture, first aid station with supplies, equipment, supplies, all for 400 participants. The facilities include latrine and shower areas at lodging and training sites. The contractor shall perform to the standards in this contract.

5.6.1. The contractor shall provide 15 four-seat cargo bed convertible gas powered golf carts for Cadre to transport equipment. The golf carts will be operated by Cadre, and Chaperones.

5.6.2. The contractor shall provide a designated course clear of obstacles with grass or dirt surface for the Land Navigation Course, .5 miles by .25 miles. Fitness Challenge Course of .5 mile long.

The contractor will provide tires for the tire flip and Raider Recon run course of 3.0 miles.

Additionally, provide restrooms at each training site.

5.6.3. The contractor shall provide a swimming pool, lake, canoeing (at least 35 canoes), and Certified lifeguards to conduct water safety training.

5.6.4. The contractor shall provide COPE course (high and low ropes) and rope bridge course with a distance of 40 feet between large tress or standard telephone poles.

5.6.5. The contractor shall provide 50 two-way radios with range of two (2) miles.WiFi will be available for staff members.

5.6.6. The contractor shall provide a rappelling tower and rappelling equipment for 25 cadets and cadre.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. CCR 145-2 – Organization, Administration, Operations Training and Support.

6.2. DA PAM 30-22 Operating Procedures for the Army Food Program.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

PWS Para 1.2, 1.3.3, 1.4, 5.6, 5.6

Lodging: The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bunk bed with mattress/cots based on accommodations with no more than two (2) individuals to a room/tent for double occupancy. Males and females to be housed separately with separate shower and bathroom area(s).

100% Compliance.

Everyone has a bunk.

PWS 1.1, 1.2, 1.3.4, 1.3.10,

1.4, 3.2, 4.1, 5.1, 5.1.2, 5.6

Facilities include multiple training sites, Camp Operations Center, 24-hour First Aid facility, Amphitheater, latrines, portables and showers.

Facilities are not going under renovation or remodeling during the time of event.

100% Compliance.

Ensure all facility and individual equipment necessary for the full and safe conduct of activities is present at all program area facilities

PWS Para 5.2, 5.6.2, 5.6.3 Training. The contractor shall provide required training such as Water Safety Training, Rappelling equipment, a swimming pool, kayaks and canoes.

Included is a minimum of two lifeguard.

PWS Para 5.6.2golf Training. The contractor shall provide required training sites for Land Navigation Course, COPE course (high and low ropes), 40 foot Rope Bridge, Rappelling tower, rappelling short training tower

100% Compliance.

PWS Para 1.2, 4.4, 5.6.1 Golf Carts. The contractor shall provide 15 passenger gas operated golf carts.

100% Compliance.

Required for Cadre to transport equipment.

PWS Para 1.2, 4.4, 5.6.6 Radios. The contractor shall provide 50 two-way radios with range of two miles. Includes Wifi.

100% Compliance.

PWS Para 1.3.1, 5.2, 5.3, 5.4.6, 5.4.7, 5.4.9

Meals. The contractor shall serve 4,800 hot meals and 4,800 evening snack meals. Coordinate menu with Government POC 10 calendar days prior to event. Prepare menu like Para 5.4.9

The meals and dining space shall be available during the hours specified in Para 5.4.9.

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Wifi password Daily 1 Electronic or

Physically provided

Government Representative

Two-way Radio Daily 50 Physically provided

Government Representative

Lifeguard Daily 2 Physically provided

At designated training sites

Meals Up to four (4) meals daily IAW schedule

4800Breakfast 4800 Lunch 4800 Dinner 4800 Evening snacks

Physically provided

Contractor’s dining facility

Golf carts Daily 15 Physically provided

At designated training sites

GOLF CART BREAKDOWN