PWS - Final 5 Aug 2026.pdf

CUI

Performance Work

Statement

PROTESTANT WORSHIP LEADER

SHAW AFB, SC – 20 FW/HC

PERFORMANCE WORK STATEMENT (PWS)

Protestant Worship Leader

SHAW AFB

Table of Contents

PAGE #

1. General 2

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information 2

1.6.1 Quality Control 2

1.6.2 Quality Assurance 2

1.6.3 Recognized Holidays 3

1.6.4 Hours of Operation 3

1.6.5 Base Closure 3

1.6.6 Place of Performance 3

1.6.7 Security Requirements 4

1.6.8 Special Qualifications 5

1.6.9 Post Award Conference/Periodic Progress Meetings 6

1.6.10 Key Personnel 6

1.6.11 Identification of Contractor Employees 6

1.6.12 Contractor Travel 6

1.6.13 Organizational Conflict of Interest 6

1.6.14 Standards 6

1.6.15 Subcontractor Compliance 7

1.6.16 Employing Government Personnel 7

1.6.17 Compliance with Labor Laws 7

1.6.18 Continuation of Essential Contractor Services 7

1.6.19 Information Management 7

1.6.20 Publications 7

1.6.21 Safety Requirements 7

2. Definitions & Acronyms 8

3. Specific Tasks 10

4. Service Contract Reporting 11

5. Attachment/Technical Exhibit List 11

Part 1

General Information

1. GENERAL: This is a non-personnel services contract for the Shaw Air Force Base Protestant Worship Leader.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as the

Protestant Worship Leader as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Protestant Worship Leader is a position that brings structure and resilience into the Protestant community through musical selections. The service provided enables live/interactive music that elevates the worship experience for attendees and allows for spiritual renewal.

1.3 Objectives:

• Provide live music to enhance worship

• Provide structure for musicians and volunteers in the music ministry

• Lead the musical portion of worship services

1.4 Scope: Services include preparing musical selections and accompaniment, and leading volunteers/musicians in worship during services. Contractor shall lead instrumentalists and vocalists, congregation, and perform as musician for Protestant worship services weekly at Shaw Air Force Base; working in coordination with the assigned chaplain in charge of the worship service.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, Performance Requirement

Summary. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan will be delivered to the contractor within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The Government shall monitor and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The method of surveillance will be spelled out in the

Governments’ Quality Assurance Surveillance Plan. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its result to determine whether or not the performance meets the standards contained in this PWS. The COR may also inspect tasks not specifically mentioned in the Services Summary. The COR will document the results of the surveillance and this documentation will become the official Air Force (AF) record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide a report to the

CO for action concerning the Contractor. The Contractor shall respond to the CO within ten (10) calendar days of receipt. The surveillance results shall be maintained as past performance information of the Contractor’s overall compliance with contract terms and conditions. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

The COR will be identified by separate letter. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.3 Recognized Holidays: The contractor is required to work every Sunday and select holidays, including, but not limited to:

New Year’s Day Labor Day

Martin Luther King Jr. Day Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting Protestant Worship Services every Sunday morning from 1100-1300 at Palmetto Chapel (date, time, and location subject to change based on the needs of the

Chaplain Corps). Additionally, the contractor will conduct one rehearsal service for 1-2 hours each week, with the specific day and time to be scheduled and approved by the Protestant Worship Chaplain. Rehearsals will not be required on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Base Closure: The Government will notify the contractor of anticipated closure of the facility due to inclement weather or any other authorized closure. In the event of an unplanned closure of the facility the contractor will be notified using the contact information provided. The Contractor is not authorized to bill the Government for those hours unless the Contractor can perform productive duties from an alternate worksite. Work scheduled but not accomplished because of base closure, will be accomplished as soon as possible after reopening the base.

1.6.6 Place of Performance: The work to be performed under this contract will be performed primarily at Palmetto

Chapel, Building 912 – Shaw AFB, SC.

1.6.7 SECURITY REQUIREMENTS.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.4 Pass and Identification Items: The Contractor shall comply with all requirements and procedures in accordance with (IAW) Air Force Federal Acquisition Regulations System (AFFARS) 5352.242-9000, Contractor

Access to Air Force Installations. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractors cannot sponsor other contractors on base. Only government employees

(military or civilian) are authorized to sponsor contractors. (Derived from DoDM 5200.08V3_DAFMAN 31-101 V3, Installation Perimeter Access Control and SAFB 31-101, Base Defense Plan (BDP)). All contract employees shall submit to a criminal background check accomplished by 20 SFS prior to the employee being issued base access credentials. Failure to submit requested information as indicated below will result in denial of issuing base access credentials. Obtaining Contractor

Passes: All contract employees who work on Shaw Air Force Base must obtain a base pass for base entry. Seven to ten (7-10) calendar days prior to starting work on-base, the contractor shall submit the following employee information on the request form to the contracting officer or other government sponsor: Full Name; Date of Birth; and SSN etc.. Non-US citizens must also provide a valid Visa and a copy of government-issued identification or passport when they arrive at the VCC (sponsors must submit a scanned copy of those items to be cleared for access prior to arriving). Contractors will not be issued any type of pass until the background check is completed. Contractors requiring immediate access can visit the CVIA or VCC with their sponsor to receive their pass. If they are on a work order status, they will bring their paperwork to the CVIA/VCC and their

Sponsors contact information to be called when they have arrived, if they do not have this information, they will not receive access. The contracting office or other government sponsor will submit the personnel information along with the dates for work, on-base work location, and work hours, to the Visitor Control Center (MON-FRI 0730-1630) for criminal background checks.

1.6.7.5 Background Checks. All Contractor personnel must submit their Social Security Number, Date of

Birth, and Driver's License state and number (if applicable). Failure to submit required information can result in denial or delay of issuance of credentials. Background checks are only good for the company that requested them. Processing background checks takes, at a minimum, 7-10 days from time of submission.

Security Forces will conduct the background check using information provided by the contractor. After completion of a favorable background check, contractor passes will be issued from the 20 SFS Visitor Center located in Bldg. 9, Shaw Air Force Base, SC 29152. If a pass has not been picked up within 3 months of a cleared background check, the check must be re-accomplished. Contractor passes will not exceed one (1) year in duration. Initial passes for first time entry on base will be issued from the Visitor Control Center or

Commercial Vehicle Inspection Area. Visitor Center personnel have final authority on whether an individual receives a hard card, paper pass, or Real ID. If a valid background check has been completed, then the contractor may proceed.

1.6.7.6 Federal Investigations Requirements. Contractor employees requiring initial issuance of a Common

Access Card (CAC), Access to Restricted Areas, Use of Government Automated Information Systems/Networks, Child Care positions, or designated Positions of Trust shall complete submission of a Tier 1 investigation to the

Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. When required, the

Government (20 FW Information Protection Office) will submit Tier 1 investigations to OPM at no cost to the

Contractor.

1.6.7.7 Retrieving Identification Media. The Contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.6.7.8 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

1.6.7.9 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

1.6.7.10 For Official Use Only (FOUO). The Contractor shall comply with DoD Manual 5400.07, DoD Freedom of

Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.6.7.11 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.6.8 1.6.8 Special Qualifications: Upon contract award, ensure the proposed candidate is available for an interview with the

Protestant Chaplain or an authorized GS equivalent designee along with a designated Chaplain Corps military member as part of the candidate approval process. The candidate shall provide 1-3 professional letters of reference as part of the proposal submission. References should address the candidates experience, reliability, and performance in roles related to religious education, ministry support, or program coordination.

1.6.8.1 Have at least three (3) years of experience as a primary musical contributor for a blended Protestant worship service involving both Traditional and Contemporary worship styles. The candidate must provide a written Theology of Worship statement (outlining personal understanding/convictions pertaining to worship) and demonstrate skills in voice and at least one (1) of the following instruments: piano, keyboard, and/or acoustic guitar. Preferred but not required: Ability to read music for the appropriate instrument, and a Bachelor of Arts in

Music.

1.6.8.2 Demonstrate skills in planning and coordinating praise/contemporary musical support in keeping with the type of worship being celebrated, in coordination with the assigned chaplain.

1.6.8.3 Furnish a resume including academic and at least three work-related reference letters. These references will be submitted and checked by the assigned chaplain and/or Chapel representative. In addition, the worship leader must submit a video sample of leading worship.

1.6.8.4 Collaborate effectively with diverse, multi-denominational music ministry participants to support ecumenical functions. Consistently align musical offerings with the spiritual and liturgy requirements of the

Protestant chapel community. Provide constructive guidance and adaptable leadership to accommodate musicians and choir volunteers of varying skill and training levels.

1.6.8.5 Collaborate effectively with diverse, multi-denominational music ministry participants to support ecumenical functions. Consistently align musical offerings with the spiritual and liturgy requirements of the

Protestant chapel community. Provide constructive guidance and adaptable leadership to accommodate musicians and choir volunteers of varying skill and training levels.

1.6.8.6 Shall have experience to recruit, train, and enhance skill level of team members. Must exhibit willingness to include all ranges of age groups.

1.6.8.7 An ability to work unsupervised in a fluid and sometimes stressful environment with parents and children.

Possess an ability to maintain healthy, functional interpersonal relationships with co-workers and Chapel staff.

Maintain professional standards of conduct.

1.6.9 Post-Award Conference / Progress Meetings: The Contractor shall participate in a Post-Award Conference within 30 days of award in accordance with the principles of FAR Subpart 42.5 (Post award Orientation), at which time the Government will provide the Base Environmental Plan. Thereafter, the Contractor shall attend periodic performance reviews and progress meetings, held no less than bi-annually, at no additional cost to the Government.

These meetings will serve to review performance, address operational concerns, and document mutual agreements in writing.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: Contractor, Contract Manager/Alternate contract manager, and subcontractor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am to 4:30pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should identify personnel easily and quickly for reasons of safety and personal protection. Contractor personnel shall display distinguishing badges or other visible identification. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Travel: Contractor will not be reimbursed for travel expenses.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 STANDARDS: The Government is authorized to restrict employment under this contract of any Contractor personnel or prospective Contractor personnel, who is identified as a potential threat to the health, safety, security, general well-being, or the operational mission of the installation (to include annexes such as Poinsett and Wateree) and its population. A determination may also remove Contractor personnel for, but is not limited to, incidents involving most immediately identifiable types of misconduct or delinquency such as: disorderly conduct, use of abusive or offensive language, intimidation by words or actions, fighting, participation in disruptive activities which interferes with the normal operations or brings discredit to the Government, theft, vandalism, sexual harassment, or any criminal actions. This also includes selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects while in or on Federally-controlled property. Contractor personnel shall only smoke and/or use tobacco products in designated and approved smoking/tobacco use areas. If the CO directs removal of Contractor personnel for violating the above provisions, the Contractor shall immediately remove the individual(s) at no cost to the Government. Removal of employees for misconduct does not alleviate the Contractor from providing services. Per Shaw AFB Plan 31- 101, the installation commander has authority to debar any individual from the installation who commits a crime or offense prejudicial to good order and discipline. All disputes to the CO’s decision must be filed within ten (10) days of the decision to the Base Operations Support

Flight Chief. The removed Contractor personnel may not resume work unless/until a decision is made by the

Government CO overturning the removal decision.

1.6.15 SUBCONTRACTOR COMPLIANCE: The Contractor shall be responsible for ensuring Subcontractors satisfy the requirements set forth in the contract. The Contractor shall include a provision in all subcontracts to require Subcontractor compliance with terms and conditions of this contract.

1.6.16 EMPLOYING GOVERNMENT PERSONNEL: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Further, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500.7R, Joint Ethics

Regulation. In addition, the Contractor shall not employ any person who is an employee of the Department of the

Air Force if such employment would be contrary to the policies contained in AFI 64-106, Industrial Labor Relations

Activities. All questions of “conflict of interest” shall be referred to the CO. The Contractor is cautioned that off duty active military personnel hired under this contract are always subject to Permanent Change of Station (PCS), change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.6.17 COMPLIANCE WITH LABOR LAWS: The Contractor shall comply with all applicable laws pertaining to wages, worker’s compensation, equal opportunity, Service Contract Act, and so forth, as implemented by Air Force directives and required by law. To ensure stable performance and compliance with federal labor standards, the

Contractor shall utilize W-2 wage employees for all labor categories covered by the Service Contract Act (SCA).

1.6.18 Continuation of Essential Contractor Services: This requirement is not considered mission essential, and services will be suspended during a declared emergency. Contractor personnel will not be required or expected to perform maintenance in such an event as a hurricane or when travel is deemed “unsafe” by local authorities.

1.6.19 Information Management: All records, files, and documents (regardless of media) described in this PWS that are generated or maintained by the Contractor in support of this contract are the property of the U.S. Government and shall remain so upon termination or completion of the contract. The Contractor shall maintain, safeguard, and dispose of all records in accordance with AFI 33-322, Records Management and Information Governance Program, and the active Air Force Records Disposition Schedule (RDS). All records are subject to the Freedom of

Information Act (FOIA) and the Privacy Act. The Shaw AFB Records Management Office (20 CS/SCOKR, 896-

1630, will provide assistance and training to ensure compliance with Federal recordkeeping requirements.

1.6.20 Publications: The Contractor shall comply with all applicable Air Force instructions, chapel operating procedures, and copyright laws relevant to chapel music programs.

1.6.21 Safety Requirements: The Contractor shall perform work in a safe manner as required by OSHA Safety and

Health Requirements and applicable Department of Labor, Department of Defense and Air Force safety standards.

The Contractor shall provide a verbal report to the CO as soon as possible following an occurrence of damage to

Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the required Accident Investigation Report to the CO within five (5) calendar days of each occurrence. The Accident Investigation Report shall be prepared and submitted IAW AFI 91-204.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFFARS Air Force Federal Acquisition Regulation Supplement

AFI Air Force Instruction

CCLI Christian Copyright License Incorporated

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In Accordance With

CO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

SPECIFIC TASKS

2. Specific Tasks:

3.1. Coordinate with praise team and assigned chaplain on the upcoming week’s song selections by Wednesday prior to service, at noon, providing Christian Copyright License Incorporate (CCLI) song sheets to the musicians along with a sample video clip of the arrangement for personal review prior to the group practice. In addition, the worship leader shall report all songs to CCLI as necessary

3.2 Provides musical oversight and serves as musical accompanist for Protestant worship services under the assigned service Protestant Chaplain.

3.3 Lead weekly rehearsals for vocalists & musicians to last no less than 30 minutes, not including the time required to set-up and tear down.

3.4 Be present at least fifteen (15) minutes before rehearsals and thirty (30) minutes before worship services for equipment set-up and sound check.

3.5 Responsible for musical equipment and supplies used for his/her work, such as songbooks, sheet music, etc., ensuring it is returned to its proper location after worship services.

3.6 Ensure that facilities and storage areas are secured according to chapel facility procedures after rehearsals.

3.6.1 Assume responsibility in conservation of energy (turning off all lights and equipment) before leaving rehearsals, and ensure building is locked and secured before leaving.

3.7 The contractor shall provide the following services as stated below:

- Protestant Worship Leader and Musician Sunday Services (52)

- Protestant Worship Leader and Musician Rehearsals (52)

- Protestant Worship Leader and Musician Special Services (10)

3.7.1 Special Services: Contractor is responsible to play music for the below special services, to include both rehearsal and performance (outside of the weekly worship services) including:

New Year’s Eve 2 units

Christmas Eve 2 units Weddings/funerals/memorials not to exceed 6 units

3.8 Present a standard of quality and music style/selection/presentation that meets the needs of the congregation, the music director must maintain a satisfactory score on the annual Worship Satisfactory Survey. As a way of providing feedback, a mid-term feedback survey will be provided after six-months of the contract being awards or renewed. If the chaplain/chapel staff is not satisfied with the quality/performance of music director, they can go directly to the contract holder and request another sub-contractor.

3.9 Meet with the assigned chaplain each month to discuss/review the status of the program and exchange feedback on the current status and future direction of the program.

3. Service Contract Reporting (SAM.gov): If applicable based on the thresholds established in FAR Subpart 4.17 and DFARS 204.1703, the Contractor shall report all contractor labor hours required for the performance of services under this contract via the System for Award Management (SAM) at https://www.sam.gov no later than

October 31 of each calendar year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4. Attachment/Technical Exhibit List:

4.1 Attachment 1/Technical Exhibit 1 – Services Summary

4.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

4.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Services Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

SS # 1.

Submit Song Selections

The Contractor shall coordinate and provide song selections to the officiating Chaplain IAW PWS para

5.1.

No more than o2 missed service per calendar year.

Periodic

Surveillance

SS # 2

Punctuality & Preparation

The Contractor shall arrive no later than 10 minutes prior to rehearsals, and 20 minutes prior to worship services IAW PWS para 5.1.3.

No more than 3 late shows: qualified as late after 10 minutes.

Periodic

Surveillance

SS # 3

Worship Service Accompaniment

The Contractor shall provide musical oversight, leadership, and accompaniment for the weekly

Protestant Worship Service IAW

PWS para 5.2.

No more than 1 missed special service per calendar year.

100 Percent

Inspection

SS # 4

Rehearsal Direction The Contractor shall plan and direct weekly rehearsals lasting a minimum of 30 minutes IAW PWS para 5.3.

No more than 2 missed rehearsals per calendar year.

Periodic

Surveillance

SS # 5

Special Services The Contractor shall provide musical support for special services and associated rehearsals IAW PWS para 5.7.1.

No more than 1 missed service per calendar year

100 Percent

Inspection

SS #6

Musical Alignment & Quality The Contractor shall consistently align musical offerings with the spiritual and liturgy requirements of the Protestant chapel community

IAW PWS para 5.8.

No more than 3 verified complaints per calendar year

Validated Customer

Complaints

CUI

https://www.google.com/url?q=https%3A%2F%2Fwww.sam.gov

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Provide musical selections to praise team and assigned

Weekly by

Wednesday 1 Paper, email, or text Service Chaplain

Praise team chaplain Musicians

Invoice Monthly 1 Digital WAWF

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Serving as accompanist for Protestant worship services and

Assisting the assigned service Chaplain in planning and coordinating music for worship services.

2 Weekly rehearsals no less than ½ hour in length, not including the time required to set-up and tear down.

3 Playing music for the noted special services, to include both rehearsal and performance.

Total: 114